Bear5ted and Thurnham
Klng George V
Memorlal Hall
Report and Financial Statements
Year Ended 31st March 2024
Contents
Contents............................................................................................................... .............................................
1.0 General Infomiatlon .
2.OTrustees Report......................................................................................................................................
3.0 Receipts and paymentsaccountforthe year ended 31 March 2024...................................................,......
4.0 Statement of Asset5 and Liabilities at 31 March 2024..
5.0 Independent Examinerfs Report.
Registered Charity No 302679

1.0 General Information
Twstees:
June Wilkins Ichaimianl
John Evans
lan Gutteridge
Sandra Knatchbull
Michael Stark
Chris Waters
Sarah Elvy
Bookin85 Secretary:
Carol Phillips
Treasurer=
David Stead
Secretary..
Trudy Berridge
Bank Detalls:
National Westminster Bank
Maidstone IA) Branch
3 Hi8h Street
Maidstone
Kent
ME14 IHJ
Independent Examiner:
Encompass Accounting
8 Kings Row
Armstron8 Road
Maidstone
Kent
ME15 6AQ
Principal Office..
l The Orchard
Yeoman Lane
Bearsted
Kent
ME14 4QL

2.0 Trustees Report
l. The Trustee5 are pleased to present their report and financial statements of the charity for the
year ended 31 March 2024. It is compiled under the terms of the Charities Act 2011 and the
Charities (Accounts and Reports) Regulation5 2C()8.
Strutture. Governance and Management
Governing Document
2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council
of Management and governs the way it operates. The Trust Deed was amended and was
updated in November 2015 and November 2018 to reflect the changes in membership ond to
give the Trustees the power to invest money.
Organlsatlonal Strurture
3. The Council of Mana8ement currently comprises of seven Trustees, th￿e of whom are co-opted.
At the Annual General Meeting the Trustees elect from their number a Chalrman and where
PO55ible, a Vlce Chaim7an. They also appoint a Bookings Secretary, a Treasurer, and a Secretary,
eath of whom received an honorarium for the exceptional work done.
4. Meetings of the Council of Management are planned to take place every three months. One of
these meetin85 includes the AGM. which wa5 held in July.
Oblertlves and Artl¥ltles
S. The purpose of this charlty Is lo provide a welcoming vlllage hall. maintained, equipped, and
managed to the highest standard for the purpose of:
Advoncing educotion. religion. heolth, the orts. culture ond heritage, amateur 5POrt ond
youth artlvitles, and to provide o meetinq plocefor Itxol SLxieties, groups and orgonisotions
ond o venuefor troining. recreation and porties for the benefit of the people of Beorsted and
Thurnhom ond neighbouring oreo5.
6. Included amon8St the many wide rangin8 activities that take place in the hall are.. a nursery
school, mothers and toddlers, group, church services. Youth groups and prayer evenings, dance
classe5, pilates and other keep fit classes. amateur dramatics. choral singln& Wl meetings,
History Society meetings, the U3A Camera Club, Badminton Club, meetings of the Bearsted
Parish Council, children's parties, christening parties. qulz nights and a number of other
activities. The hall is also used as a polling station and a5 the surgery for our MP when he or she
visits Bearsted.
Achlevement and Perfomwnce
7. It is the opinion of the Trustees that the hall continue5 to meet its long-term objettives. Further
information is given in the financial review set out below.

Public Benefft 5tstement
8. The hall is used by nearly twenty different local organisations on a regular basis and by many
others taking advantage of one-off bookings. In a normal year, ur¢affected by government
restritttons like the pandemic. the level of trM)okings from regular users has meant that the Hall
is. unfortunately. unable to accommodate all the requests receNed for one-off bookings.
9. The Trustees believe that in exercising their powers and duties they have complied with thelr
obligation to have due regard to the guidance on public benefit published by the Commission.
Flnanclal Revlew
10. This year receipts exceeded payments by £10,333. which is more in line as a 'normal' year when
compared to prior year where the large refurbishment pro8ramme impacted on the net outflow
of funds.
11. Income saw a slight drop in re8ular hirer income, due to changes in usa8e patterns, but the
increase in non-regular hirers ensured the net hirer income was in line with prevlous years and
expectations. A large increase in Inte￿$t rates helped recover the slight shortfall, against last
year. in hirer income to show a net increase in total income was achieved.
12. Expenditure on heating and electric systems, and various other malntenance issues, along Wlth
the purchase of a new Oven and Hob, saw an increase from prior year as a more 'normal'
pattern of expenditure was again achieved. There were no major projects in the year after the
heavy basement refurbishment pro8ramme of last year.
13. Expenditure on utllltles, particularly Gas and Electric saw large increases in t05t of £3.8k, even
with government support of around £0.8k to help reduce the Impart. This government support
has ceased for the next financial year, though an extra rebate is due for a shortfall in support
received of £1.2k applicable for 2023. Currently energy prices have reduced slightly, with usage
targeted to ease previou5 Cost increases. Other increases have been seen in Cleaning, Toilet
servlces and a Fire equipment assessment in the year.
14. The detailed receipts and payments account and the ststement of assets and liabillties for the
charity are as attached.
Reserves
15. The Trustees, policy is to hold sufficient monie5 to meet the Hall operating costs for a period of
approximatety one year, plus such level of reserves, as they deem necessary, to meet any
emergencies of the Hall. The latter includes an ongoing issue with damp in the basement where,
although much work has been done to contain and manage the problem, a fundamental solution
would be very costly. Improvements will continue to be implemented and assessments of any
major ￿furb1shMents evaluated in the year ahead.
Trustees at the date of thls report
16. The Trustees who served during the financial year 2023-24 are set out on page two of thls
report.

Trustees, responslbllltles in relatlon to the financial statements
17. The law applicable to charities in England and Wales requires the TnJ5tees to prepare financial
statement for each financial year, which 8ive a true and fair view of the charivs financial
activtties durin8 the year. and of its financial position at the end of the year. In preparing
financial statement giving a true and fair view. the Trustees should follow best practice and.-
Select suitsble accounting practi￿5 and apply them consistently.
Make judgements that are reasonable and pwdent.
State whether applicable accounting stsndards and ststements of recommended
practice have been followed, subject to any departures disclosed and explained in the
flnancial statements.
Prepare the flnancial statement on a receipts and payments basis. unless it 15
Inappropriate to presume that the charity will continue in operation.
18. The Trustees are responsible for keeping accountin8 records which disclose wlth reasonable
acturacy the financial position for the charity, and which will enable them to ensure that the
financial statements comply with the Charities Act 1993. the Charfties (Accounts and Reports)
Regulatlons 2008 and the provisions of the Trust Deed. They are also responsible for the
safeguardin8 of the asset5 of the charity, alon8 with takin8 reasonable steps for the detection
nd preventlon of fraud and other Irregularltles.
Approved by the Trustees
June Wllklns (Chairman)
July 2024

3.0 Receipts and Payments account for the year ended 31
March 2024
St
31 MARCH 2024
31 MARCH 2023
ECEIPTS
Hiring Charges
Bank Deposit Interest
Donations/Grants
Telephone
Key Deposits (net of refundsl
Sundry
TOTAL RECEIPTS
AYMENTS
53.107
3.732
55,027
993
150
57,139
56,169
Cleaner's Charges
Honorario to Officer5
Repairs, maintenance and new
works
Gas
Electriclt
Water Rates
Insurance
Tele
hone & Wi-Fi
Refuse collection
Servicing toilets
Window cleanin8
Cleaning Materials
Fire equipment and testin8
Testing of heatinpjelectrical
5YStems
Gardener
Administrative ex
Advertislng
Subscriptions and donations
Website costs
Professional Fees
PRSIPPL licence fees
Piano tuning
TOTAL PAYMEpirs
8.170
2.250
8.560
6.496
2,250
71.784
4.216
4.628
1,065
3,272
949
1.973
3,605
2.882
2,140
505
2,537
832
1.434
1,815
775
1,036
2.255
214
2,885
610
357
416
2CM)
122
360
1,313
550
351
416
3C(I
155
360
1.286
enses
100,614
Net of receiptsl(Payments)
10.333
(44.445)
Cash funds last year end
135.185
179,630
Cash funds thls year end
145518
135,185

4.0 Statement of Assets and Liability's as at 31st March 2024
Unrestricted Funds
Cash Funds
Current Account
£14,247
Reserve Accounts
£131.271
Total Cash Funds
£145,518
Other Monetary Assets (memo)
Hirers Unpaid Invoices
£0
GaslElectrlc rebates due120231
£1,197
Total Assets
£1,197
Llabllltles (memo)
Hall Key Deposits
£358
Sundry Credltors
£1,052
Total Liabilitles
£IAIo
Signed..
. J. Wilkins {Chairman)
Si8ned-
D.R Stead ITrea5urer)

CHARITY COMMISSION
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to tho trustee
members of
Bearsted & Thurnham King George V Memorial Hall
On accounts for the year
endéd
31° March 2024
Charity no
(rf any)
0302679
on pages
I report to the trustees on my examinab'on of the 8¢counts of the above
harty llh8 Trust.) for the year ended 3110312024.
Re8pon$ibilities and
basis of report
As the ¢harrty's trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(Ihe Acl"l.
I report In respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the appli¢able Directions given ty the Chanty Commi58ion
under section 145{5)(bl of the Act.
Independent
•xamine¢s statement
I have completed my examination. I confirm that no material matters hav8
come to my attention in Connection wrth the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance with $8Ction 130
of the Charities Act.. or
the accounts did not accord with the accounting records,. or
the accounts did not comply wrth the applicab￿ requirements
conceming the fomi and content of accounts set out in the Charrties
{Accounts and Reports} Regulalions 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have c(Kre across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
28th June 2024
Name:
Lynne Graves
Relevant profe¥slonal
qualfflcatlon{sl or body
{rfany):
A.C.C.A (Profj. A.A.T.
Address:
Encompass Accounting Limited, Kent space Surte 2026,
Revenge Road
Chatham. Kent, ME5 8UD

Section B
Disclosure
Onty complete if the examiner needs to highlight material matters of concern
{see CC32. Independent examinats.on of chaTty account$'. direction$ and
gUKlance for examiners).
Glve here brief detalls of
any item$ that the
examiner wishes to
di3close.