Bearsted and Thurnham King George V Memorial Hall Report and Flnancial Statements Year Ended 31rt March 2023 Contents Contents....................................................................................................................................................,........ 1.0 General Inforniation 2.0 Trustees Report............................................................................................................................................ 3.0 Receipts and payments account forthe year ended 31 March 2023........................................,................. 4.0 Statement of Assets and Liabilities at 31 March 2023..................................................... 5.0 Independent Examinerfs Report.............................................................................................................. Registered Charity No 302679
1.0 General Information Trustees= June Wilkins Ichainnanl John Evans lan Gutteridge Sandra Knatchbull Michael Stark Geoffrey Tester (Deceased December 2022) Chris Water5 Bookln85 Secretary: Carol Phillips Treasurer. David Stead secretary: Trudy Berridge Bank Details.. National Westminster Bank Maidstone IA) Branch 3 High Street Maldstone Kent ME14 IHJ Independent Examiner= Encompass Accountin8 8 Kings Row Armstrong Road Maidstone Kent ME15 6AQ Princlpal Office.. l The Orchard Yeoman Lane Bearsted Kent ME14 4QL
2.0 Trustees Report l. The Trustees are pleased to present their report and financial statements of the charity for the year ended 31 March 2023. It is compiled under the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 21x18. Structure, Governance and Management Governing Document 2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council of Management and govems the way rt operates. The Trust Deed was amended and was up- dated in November 2015 to flect the changes in membership and to glve the Trustees the power to invest monev. Or8anlsatlonal Strurture 3. The Council of Management currently comprises of seven Trustees. three of whom are co-opted. At the Annual General Meetin8 the Trustees elect from their number a Chaimian and, where possible, a Vice Chairman. They also appoint a Bookings Secretary, a Treasurer and a Secretsry, each of whom reiVed an honorarium for the exceptional work done. 4. Meetings of the Council of Mana8ement a planned to take place every two months. One of these meetings is the AGM, which was held in September. ObJectlv¢s and Artlvltles S. The purpose of this charity is to provide a welcoming village hall, maintalned, equipped and managed to the highest standard for the purpose ofr. Advonclnq educotion. religion. health. the art5. culture ond herituge, amoteur 5POrt and youth attlvities. ond to provide a meeting plocelor Icyal sc(ieties, groups ond orgonisations and o venuefor training. recreotion and partiesfor the benefit of the people of Bearsted ond rhurnhom ond neighbouring areos. 6. Included amon8St the many wide ranglng activities that take place in the hall are.. a nursery school. mothers and toddlers, group. church servicestr youth groups and prayer evenin85, dance classes, pirates and other keep fit cl8$5e5. amateur dramatics, choral singing, Wl meetings. History Soclety meetin85, the U3A Camera aub. Badminton Club, meetings of the Bearsted Parish Council. children's partie5, christening parties, quiz ni8hts and a number of other activities. The hall is also used as a polling station and as the surgery for our MP when he or she visits 8ear5ted. Achievement and Perlomiance 7. It is the opinion of the Trustees that the hall continues to meet tt5 lon8-term objectives. Further information is given in the financial VIeW set out below.
Public Benefrt Statement 8. The hall is used by nearly twenty different local or8anisations on a gUlar basis and by many others taking advantage of OnOff bookings. In a normal year. unaffected by government restrittions like the pandemic. the level of bookings from regular users has meant that the Hall is, unfortunately. unable to accommodate all the requests recerved for one-off bookings. 9. The Trustees believe that in exercising their powers and duties they have complied with their obligation to have due regard to the guidance on public benefit published by the Commisslon. Flnanclal Revlow 10. This year payments exceeded receipts by £44,445, primarity due to the large refurbishment pro8ramme initiated in the previous year. li. Income again saw a good bounce back from the pandemic impatt of 202¢>21 and lftcome from Hirers again reached a new high for the Hall, coupled with increased interest receipts from bank deposlts. 12. Expenditure on toilet tilin& and essential maintenance and repairs on lightSn& steps and roof, saw an increase from prior year as a more 'nornial' pattem of usa8e was achieved. Major projects for asbest05 removal. increased security cameras and basement works. were initiated in the prior year and the work was undertaken and completed in the summer period. Thls was the lar8est project for the Hall since the major tollet fiJrb1shrneftt of 2011-12. 13. Expenditure on utilitres. particularly Gas and Electric saw large increases in cost, offset by reduced usage, and government support of around £2.3k to help reduce the Impact. It IS expected this support will cease in the next financial year though hopefully energy prices will reduce and usage will continue to reduce. l& The detailed recelpts and payments account and the statement of assets and liabilltles for the charlty are as attached. Reserves IS. The Tru5teeg policy is to hold sufficrent monies to meet the Hall operating costs for a period of approximately one year, plus such level of reserves, as they deem necessary. to meet anv emergencies of the Hall. The latter includes an ongoin8 issue wtth damp in the basement where, although much work has been done to contain and manage the problem, a fundamental solution would be very costly. Improvements have been completed in the year to minimise such problems, wlth the asbestos removal and basement refijrbishment projects. Trustees at the date of thls report 16. The Trustees who served during the financial year 2022-23 are set out on page of thi5 port.
Trustee¢ responslbilitles in relation to the flnanclal statemeftts 17. The law applicable to charities in England and Wales requires the Trustees to prepare financial statement for each financial year, which give a tnJe and fair view of the charitfs financial activitie5 during the year, and of its financial position at the end of the year. In preparing financial statement giving a true and fair view, the Trustees should follow best practice and: Selett suttable atcounting prattices and apply them consistentlv. Make judgements that are reasonable and prudent. State whether applicable accountin8 Standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements. Prepare the financial ststement on a receipts and payments basis, unless It is inappropriate to presume that the charity will continue In operation. l& The Trustees are responsible for keeping accounting records which dlsclose with reasonable accuracy the flnancial position for the charlty and which will enable them to ensure that the financial statements comply with the Charities Art 1993. the Charities (Accounts and Reports) Regulations 2CK18 and the provisions of the Trust Deed. They are also responsible for the safe8uardin8 of the assets of the charity. along with taking reasonable steps for the detection and prevention of fraud and other irregularities. Approved by the Trustees June Wllklns Ichairman) July 2023
3.0 Receipts and payments account for the year ended 31 March 2023 31 MARCH 2023 ECEIPTS 31 MARCH 2022 Hiring Charges Bank Deposit Inte5t DonationslGrants Telephone Ke Deposits Inet of refunds) Sundry TOTAL RECEIPTS AYMENTS 55.027 993 53,581 607 150 150) 56,169 62.138 Cleanerfs Char8e5 Honoraria to Officers Repairs. maintenance and new works Gas Electricit Water Rates Insurance Telephone & WI-FI Refuse collection Sefyicing toilets Window cleaning Cleaning Materièls Fire equi ment and testing Testin8 of heatingjelectrkal systems Gardener Administrative expenses Advertising Subscrlptions and donatlons Website costs Professional Fees PRS/PPL licence fee5 Piano tuning TOTAL PAYME14TS 6.496 2,250 71,784 5,963 1,5 4.965 2.882 2,140 505 2,537 832 1,434 1,815 775 648 214 2.885 1.714 1,849 230 2,364 751 1,336 1,930 855 701 233 2,520 550 351 416 905 327 155 360 1,286 122 360 379 l(M).614 29,IX14 Net of receipts/{Payments) 144,445) 33.ia4 Cash lunds last year end 179,630 146.496 Cash funds this year end 135,185 179,630
4.0 Statement of Assets and Liabilitys as at 31 March 2023 Unrestricted Funds Cash Funds Current Account £52,647 Reserve Account5 £82,538 Total Cash Funds £135.185 Other Monetary Assets (memo) Hirers Unpaid Invoices £231 Llabllltles (memo) Hall Key Deposits £410 Sundry Creditors £1.077 Totsl Llabilltles £IA87 J. Wilkins (Chairman) Slgned: D.R Stead ITreasurer)
CHARITY COMMISSION FOR ENGLAND MD wE5 Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusts•sl members of Beared & Thumham lfjng Geoige V MemLNial Hall On accounts for tho year ended 31 March 2023 Charity no {rfany) 0302679 Set out on paws I report to the trustees on my examinab.on of the accounts of the above harty (Ihe Trusf) for the year ended 3110312023. As the charity's trustees. you are responsible for the preparation of the accounts in accordance wrth the requirements of the CharrtS A 2011 Respon8lblllties and basis of report I rewrt in resped of my examInatn of the Tnjst's accounts c8rrled out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the ap1¢ab[e Directions given by th6 Charty Commission under sectK¢n 14515llbl of the A¢t. Indapendent examlnerfs statom8nt I have completed my examination. I confirm that no material matters have come to my attention in connection wrth the examination which gives me C8U8e to believe that in. any material resFeCt.' the accounting records were not kept in accordan¢e wrth section 130 ofthe Chariti'ès Act.. or the ac¢ounts did not accord wrth the accounting records" or the accounts did not MplY with the applicab requirements nceming Ihe fom and content of accounts set out in the Charlties {Aceounts and Reports) Regulations 2008 other than any requiremant that the accounts give a Irue and fairf view which is not a matter consrdered as part of an independent examination. I have no con¢erns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date". 8° June 2023 Name: Lynne Gra Relevant professlonal qualifi¢ation{si or body (If any): AC.CA. {Profj. A.AT. Address: Encompass Accounting Limrted. Kentsp Surte 2026, 64 Revenge Road Chatham. Kent. ME5 8UD
Section B Disclosure Only complete if the examiner needs lo highlight materkql matters of concern (see CC32. Independent examinatDn of charty accounts.. directions and guidan for examiners). Give here brfef details of any items that the examlner wishes to disclose.