Bearsted and Thurnham
King George V
Memorial Hall
Report and Flnancial Statements
Year Ended 31rt March 2023
Contents
Contents....................................................................................................................................................,........
1.0 General Inforniation
2.0 Trustees Report............................................................................................................................................
3.0 Receipts and payments account forthe year ended 31 March 2023........................................,.................
4.0 Statement of Assets and Liabilities at 31 March 2023.....................................................
5.0 Independent Examinerfs Report..............................................................................................................
Registered Charity No 302679

1.0 General Information
Trustees=
June Wilkins Ichainnanl
John Evans
lan Gutteridge
Sandra Knatchbull
Michael Stark
Geoffrey Tester (Deceased December 2022)
Chris Water5
Bookln85 Secretary:
Carol Phillips
Treasurer.
David Stead
secretary:
Trudy Berridge
Bank Details..
National Westminster Bank
Maidstone IA) Branch
3 High Street
Maldstone
Kent
ME14 IHJ
Independent Examiner=
Encompass Accountin8
8 Kings Row
Armstrong Road
Maidstone
Kent
ME15 6AQ
Princlpal Office..
l The Orchard
Yeoman Lane
Bearsted
Kent
ME14 4QL

2.0 Trustees Report
l. The Trustees are pleased to present their report and financial statements of the charity for the
year ended 31 March 2023. It is compiled under the terms of the Charities Act 2011 and the
Charities (Accounts and Reports) Regulations 21x18.
Structure, Governance and Management
Governing Document
2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council
of Management and govems the way rt operates. The Trust Deed was amended and was up-
dated in November 2015 to ￿flect the changes in membership and to glve the Trustees the
power to invest monev.
Or8anlsatlonal Strurture
3. The Council of Management currently comprises of seven Trustees. three of whom are co-opted.
At the Annual General Meetin8 the Trustees elect from their number a Chaimian and, where
possible, a Vice Chairman. They also appoint a Bookings Secretary, a Treasurer and a Secretsry,
each of whom re￿iVed an honorarium for the exceptional work done.
4. Meetings of the Council of Mana8ement a￿ planned to take place every two months. One of
these meetings is the AGM, which was held in September.
ObJectlv¢s and Artlvltles
S. The purpose of this charity is to provide a welcoming village hall, maintalned, equipped and
managed to the highest standard for the purpose ofr.
Advonclnq educotion. religion. health. the art5. culture ond herituge, amoteur 5POrt and
youth attlvities. ond to provide a meeting plocelor Icyal sc(ieties, groups ond orgonisations
and o venuefor training. recreotion and partiesfor the benefit of the people of Bearsted ond
rhurnhom ond neighbouring areos.
6. Included amon8St the many wide ranglng activities that take place in the hall are.. a nursery
school. mothers and toddlers, group. church servicestr youth groups and prayer evenin85, dance
classes, pirates and other keep fit cl8$5e5. amateur dramatics, choral singing, Wl meetings.
History Soclety meetin85, the U3A Camera aub. Badminton Club, meetings of the Bearsted
Parish Council. children's partie5, christening parties, quiz ni8hts and a number of other
activities. The hall is also used as a polling station and as the surgery for our MP when he or she
visits 8ear5ted.
Achievement and Perlomiance
7. It is the opinion of the Trustees that the hall continues to meet tt5 lon8-term objectives. Further
information is given in the financial ￿VIeW set out below.

Public Benefrt Statement
8. The hall is used by nearly twenty different local or8anisations on a ￿gUlar basis and by many
others taking advantage of On￿Off bookings. In a normal year. unaffected by government
restrittions like the pandemic. the level of bookings from regular users has meant that the Hall
is, unfortunately. unable to accommodate all the requests recerved for one-off bookings.
9. The Trustees believe that in exercising their powers and duties they have complied with their
obligation to have due regard to the guidance on public benefit published by the Commisslon.
Flnanclal Revlow
10. This year payments exceeded receipts by £44,445, primarity due to the large refurbishment
pro8ramme initiated in the previous year.
li. Income again saw a good bounce back from the pandemic impatt of 202¢>21 and lftcome from
Hirers again reached a new high for the Hall, coupled with increased interest receipts from bank
deposlts.
12. Expenditure on toilet tilin& and essential maintenance and repairs on lightSn& steps and roof,
saw an increase from prior year as a more 'nornial' pattem of usa8e was achieved. Major
projects for asbest05 removal. increased security cameras and basement works. were initiated in
the prior year and the work was undertaken and completed in the summer period. Thls was the
lar8est project for the Hall since the major tollet ￿fiJrb1shrneftt of 2011-12.
13. Expenditure on utilitres. particularly Gas and Electric saw large increases in cost, offset by
reduced usage, and government support of around £2.3k to help reduce the Impact. It IS
expected this support will cease in the next financial year though hopefully energy prices will
reduce and usage will continue to reduce.
l& The detailed recelpts and payments account and the statement of assets and liabilltles for the
charlty are as attached.
Reserves
IS. The Tru5teeg policy is to hold sufficrent monies to meet the Hall operating costs for a period of
approximately one year, plus such level of reserves, as they deem necessary. to meet anv
emergencies of the Hall. The latter includes an ongoin8 issue wtth damp in the basement where,
although much work has been done to contain and manage the problem, a fundamental solution
would be very costly. Improvements have been completed in the year to minimise such
problems, wlth the asbestos removal and basement refijrbishment projects.
Trustees at the date of thls report
16. The Trustees who served during the financial year 2022-23 are set out on page of thi5
port.

Trustee¢ responslbilitles in relation to the flnanclal statemeftts
17. The law applicable to charities in England and Wales requires the Trustees to prepare financial
statement for each financial year, which give a tnJe and fair view of the charitfs financial
activitie5 during the year, and of its financial position at the end of the year. In preparing
financial statement giving a true and fair view, the Trustees should follow best practice and:
Selett suttable atcounting prattices and apply them consistentlv.
Make judgements that are reasonable and prudent.
State whether applicable accountin8 Standards and statements of recommended
practice have been followed, subject to any departures disclosed and explained in the
financial statements.
Prepare the financial ststement on a receipts and payments basis, unless It is
inappropriate to presume that the charity will continue In operation.
l& The Trustees are responsible for keeping accounting records which dlsclose with reasonable
accuracy the flnancial position for the charlty and which will enable them to ensure that the
financial statements comply with the Charities Art 1993. the Charities (Accounts and Reports)
Regulations 2CK18 and the provisions of the Trust Deed. They are also responsible for the
safe8uardin8 of the assets of the charity. along with taking reasonable steps for the detection
and prevention of fraud and other irregularities.
Approved by the Trustees
June Wllklns Ichairman)
July 2023

3.0 Receipts and payments account for the year ended 31
March 2023
31 MARCH 2023
ECEIPTS
31 MARCH 2022
Hiring Charges
Bank Deposit Inte￿5t
DonationslGrants
Telephone
Ke
Deposits Inet of refunds)
Sundry
TOTAL RECEIPTS
AYMENTS
55.027
993
53,581
607
150
150)
56,169
62.138
Cleanerfs Char8e5
Honoraria to Officers
Repairs. maintenance and new
works
Gas
Electricit
Water Rates
Insurance
Telephone & WI-FI
Refuse collection
Sefyicing toilets
Window cleaning
Cleaning Materièls
Fire equi
ment and testing
Testin8 of heatingjelectrkal
systems
Gardener
Administrative expenses
Advertising
Subscrlptions and donatlons
Website costs
Professional Fees
PRS/PPL licence fee5
Piano tuning
TOTAL PAYME14TS
6.496
2,250
71,784
5,963
1,5
4.965
2.882
2,140
505
2,537
832
1,434
1,815
775
648
214
2.885
1.714
1,849
230
2,364
751
1,336
1,930
855
701
233
2,520
550
351
416
905
327
155
360
1,286
122
360
379
l(M).614
29,IX14
Net of receipts/{Payments)
144,445)
33.ia4
Cash lunds last year end
179,630
146.496
Cash funds this year end
135,185
179,630

4.0 Statement of Assets and Liabilitys as at 31 March 2023
Unrestricted Funds
Cash Funds
Current Account
£52,647
Reserve Account5
£82,538
Total Cash Funds
£135.185
Other Monetary Assets (memo)
Hirers Unpaid Invoices
£231
Llabllltles (memo)
Hall Key Deposits
£410
Sundry Creditors
£1.077
Totsl Llabilltles
£IA87
J. Wilkins (Chairman)
Slgned:
D.R Stead ITreasurer)

CHARITY COMMISSION
FOR ENGLAND MD w￿E5
Independent examinerfs report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusts•sl
members of
Bear*ed & Thumham lfjng Geoige V MemLNial Hall
On accounts for tho year
ended
31* March 2023
Charity no
{rfany)
0302679
Set out on paws
I report to the trustees on my examinab.on of the accounts of the above
harty (Ihe Trusf) for the year ended 3110312023.
As the charity's trustees. you are responsible for the preparation of the
accounts in accordance wrth the requirements of the Charrt￿S A￿ 2011
Respon8lblllties and
basis of report
I rewrt in resped of my examInat￿n of the Tnjst's accounts c8rrled out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the ap￿1¢ab[e Directions given by th6 Charty Commission
under sectK¢n 14515llbl of the A¢t.
Indapendent
examlnerfs statom8nt
I have completed my examination. I confirm that no material matters have
come to my attention in connection wrth the examination which gives me
C8U8e to believe that in. any material resFeCt.'
the accounting records were not kept in accordan¢e wrth section 130
ofthe Chariti'ès Act.. or
the ac¢ounts did not accord wrth the accounting records" or
the accounts did not ￿MplY with the applicab￿ requirements
nceming Ihe fom and content of accounts set out in the Charlties
{Aceounts and Reports) Regulations 2008 other than any requiremant
that the accounts give a Irue and fairf view which is not a matter
consrdered as part of an independent examination.
I have no con¢erns and have come across no other matters in connection
wrth the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date".
8° June 2023
Name:
Lynne Gra
Relevant professlonal
qualifi¢ation{si or body
(If any):
AC.CA. {Profj. A.AT.
Address:
Encompass Accounting Limrted. Kentsp￿ Surte 2026,
64 Revenge Road
Chatham. Kent. ME5 8UD

Section B
Disclosure
Only complete if the examiner needs lo highlight materkql matters of concern
(see CC32. Independent examinatDn of charty accounts.. directions and
guidan￿ for examiners).
Give here brfef details of
any items that the
examlner wishes to
disclose.