Bearsted and Thurnham Klng George V Memorlal Hall Report and Flnanclal Statements Year Ended 31° March 2021 Contents Contents . 1.0 General Informatlon............... 2.0 Trustees Report... 3.0 Recelpts and payments account for the year ended 31 March 2021.-. 4.0 Statement of Assets and Liabilities at 31 March 2021 .......-.... 5.0 Independent Examinerfs Report................... Registered Charity No 302679
1.0 General Information Trustees: June Wilknns Ichaimianl John Evans Frank Ja88er Sandra Knatchbull Michael Stark Geoffrey Tester BookSng5 Secretary: Carol Phillips Treasurer: David Stead Secretary: Trudy Berridge Bank Detalls: National Westmlnster Bank Maidstone IA) Branch 3 High Street M3idstone Kent ME14 IHJ Independent Examiner: Encompass Accounting 8 Kings Row Armstrong Road Maidstone Kent MEIS 6AQ Prinapal Offlce.. l The Orchard Yeoman Lane Bearsted Kent ME14 4QL
2.0 Trustees Report l. The Trustees are pleased to present their report and financial statements of the charity for the year ended 31 March 2021. It is compiled under the temis of the Charities Act 2011 and the Charities IAccounts and Reports) Regulations 2(. Structure, Governance and Management Governlng Document 2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council of Management and governs the way it operates. The Trust Deed was amended and was up- dated in November 2015 to reflect the chan8es in membership and to give the Trustees the power to invest monev. Or8anlsatlonal Structure 3. The Council of Management currently comprises of six Trustees, two of which I ¢o-OPted. At the Annual General Meetin8 the Trustees elert from their number a Chairman and, where posslble, a Vice Chairman. They also appolnt a Booklngs Se¢tary. a Treasurer arsd a Secretary. each of whom received an honorarium for the exceptional work done. 4. Meetin8s of the Council of Mana8ement are planned to take place every two months. One of these meetin85 IS the AGM. which was held In September. Oblertlves and Artlvltles 5. The purpose of this charity is to provide a welcomin8 village hall, malntalned, equlpped and managed to the highest standard for the purpose of: Advancing educotion religion, heolth, the orts culture and heritoge. omoteur sport ond youth ortivities, ond to provide o meeting pl¢Ke for l¢xoI 51xietie5 group5 and orgoni517tion5 t7nd a venuefor training, recreotion ondportiesfor the benefit of the people of 8eorsted ond Thurnhom ond neighbouring oreos. 6. Included amongst the many wide rangin8 acbvities that take place in the hall are: a nursery school, mothers and toddlers, group, church Servis* youth groups and prdyer evenings, dance classes, pilates and other keep fit dasses, amateur dramatics, choral singin& Wl meetings, History Society meetings, the U3A Camera Club, Badminton Club, meetings of the Bearsted Parish Counul, children'5 parties. christening partie5. quiz nights and a number of other activities. The hall is also used as a polling station and as the surgery for our MP when he or she VlSlts Bearsted. Achievement and Perforrnance 7. It is the opinion of the Trustees that the hall tontinues to meet its long-tem objertives. Further information is given in the financial review set out below.
- The Hall, whilst compIng with all government guldelines. hos managed to be kept open for the nursery sthools throu8hout the difficult Covid-19 lockdown periods. to support vulnerable children and children of key workers from the local community- Publk Benefft Statement
- The hall Is used by nearly twenty different local or8anisations on a regular basis and by many others tsking advants8e of one-off bookings. In a normal year, unaffected by government restrictions like the pandemic, the level of bookings from regular users has meant that the Hall is, unfortunately. unable to accommodate all the requests recelved for oneff bookings.
- The Trustees believe that in exercising their powers and duties they have complied with thelr obll8atlon to have due Eard to the guidan on public benefit published by the Commission. Financlal Revlew
- Helped by local 8ovemment grants thls year ripts exceeded payments by £11,284. Expendlture on new works and maintenance was kept to a mlnlmal £709, a substantial reductlon on prior years, due to being c105ed for much of the period reported.
- Income agaln this year was Impacted adversety, wlth the various coronavirus lockdowns between March 2020 and March 2021, offset with support from local 8ovemment grants.
- Major expenditu is normally Incurred on new works. essentlal repalrs and malntenance, and up-grading facilities at the hall. but thi5 financial year such expenditure was curtailed as the Hall went into lockdowns. Other variable expenditu has been paid from revenue income and 8rants in the year.
- The detailed receipts and payments account and the statement of assets and liabilitles for the tharity are as attached. Reserves
- The Trusteeg policy 15 to hold suffldent monies to meet the Hall operating costs for a period of approximately one year. plus such level of reserves. as they deem necessary, to meet any emer8encie5 of the Hall. The latter includes an ongoing issue with damp in the basement where, although much work has been done to contain and mana8e the problem. a fundamental solution would be very costly. Trustees at the date of thls report
- The Trustees who Seed during the financial year 2020-21 are set out on page two of this report.
- At present, we have an ongoing issue of operating with less than the requlred number of Trustees and are actively in the prOs5 of trying to recruit new volunteers.
Trustee5' responslbilrties in relatlon to the finandal sLitements 18. The law applicable to charities in England and Wales requires the Trustees to prepare financial ststement for each financial year. which give a true and frdir view of the charltys financial activities durin8 the year, and of its financial position at the end of the year. In preparing financial statement 8iwng a true and fair view, the Trustees should follow best practice and. Select suitable accounting praCtIS and apply them consistenily. Make Judgements that ore reasonable and prudent. State whether applicable accounting standards and statements of recommended prattice have been followed. subject to any departures disclosed and explained in the financial statements. Prepare ihe finanaal statement on a receipts and payments basis. unless It Is inappropriate to presume that the charity will continue in operation. 19. The Trustees a responsible for keepin8 accountin8 records whlch disclose wryth reasonable atturacy the financlal positlon of the charlty and which enable them to ensure that the financial statements comply with the Charities Act 1993, the Charitie5 (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for the safeguarding of the assets of the charity, along with taking reasonable steps for the detection and prevention of fraud and other irregularities. Approved by the Trustees June Wllklns (Chalrman July 2021
3.0 Receipts and payments account for the year ended 31 March 2021 31 MARCH 2021 31 MARCH 2020 ECEIPTS Hirin Char es Bank Deposit Interest Donations/Grants Telephone Ke osits (net of refunds Sund TOTAL RECEIPTS AYMENTS 15.790 964 19.431 50,278 83 so io 36.135 1501 io 50,321 Cleanerfs Charges Honoraria to Officers Repalrs, maintenance and new work5 Gas Electricity Water Rates Insurance Tele hone & Wi-Fi Refuse collection seicin tollets Wlndow cleanin Cleanin Materials Fire e ui ment and testin Testing of heatinglelertrical stems Gardener Administrative ex Advertisin Subscriptions and donations Website costs Professional Fees PRSIPPL licence fee5 Piano tuning TOTAL PAYMENTS 5,141 9CQ 709 14,954 2,385 1,628 1,722 2,254 665 1,624 1,015 1,477 1,228 1,780 717 1.489 1,7SO 1,333 202 2.023 639 125 2,314 850 380 396 ICN) 155 360 1,280 55 39,337 enses 239 3C 122 360 1,206 24,851 Net of recelpt51{Payments) 11284 10.984 Cash funds last year end 135.212 124,228 Cash funds this year end 146,496 135,212
4.0 Statement of Assets and Liabilities at 31 March 2021 Unrestrlcted Funds as 31" Marth 2021 Cash Funds Current Account £44,527 Reserve Accounts £101.969 Total Cash Funds £146,496 Other Monetary Assets HIr$ Unpald Involces Llabllftles Hall Key Deposits £410 Sundry Creditors £0 Totsl Liabilltles £410 .J.....ry....a...a.. J. Wilkins (Chairman) Signed:...... . Signed: . D.R Stead ITreasurerl
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the Irusteesl members ol Bearsle(J & Thumham King George V Memonal Hall On accounts lor the year ended 31° March 2021 Charlty no (if any) 0302679 Set out on pages I report to the trusl88s on my examination of the accounts of the above charty (Ihe Tru$t"} for the year ended 3110312021. Responslbilltles and b8318 of report As the charty's trustees. you are responsible for the preparalion of the accounts in accordance with th8 r8quir8ments of the Charities Act 2011 {'the Act"). I report in resp8Ct of my examination of the Tfust's a¢counts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl ol the ACL Independent examlner's statement I have completed my examination. I confirm that no malerial matters have come to my attention in conneclion with the 8xamination which gives m8 cause to beli8ve that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charfties Act; or the accounts did not accA)rd with the accounting r8cords' or th8 accounts did rl comply with th8 applicable r8quir8m8nts conceming the form and content of accounts set out in th8 Charities (Accounts and Reports) Regulatsons 2008 other than any requirement that the aCUnIS give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 8th September 2021 Name: Lynne Graves Relevant professlonal quallf l¢allon(s) or body {if any): AC.C.A. (Profj, A.AT. Address: Encompass Accounting Limtied. 6 K'¢ngs Row. Armstrong Road, Maidstone, Kent. ME15 6A0.
Seclion B Disclosure Only complete if ihe examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any Items that Ihe examlner wlshes lo disclose.