Bearsted and Thurnham
Klng George V
Memorlal Hall
Report and Flnanclal Statements
Year Ended 31° March 2021
Contents
Contents .
1.0 General Informatlon...............
2.0 Trustees Report...
3.0 Recelpts and payments account for the year ended 31 March 2021.-.
4.0 Statement of Assets and Liabilities at 31 March 2021 .......-....
5.0 Independent Examinerfs Report...................
Registered Charity No 302679

1.0 General Information
Trustees:
June Wilknns Ichaimianl
John Evans
Frank Ja88er
Sandra Knatchbull
Michael Stark
Geoffrey Tester
BookSng5 Secretary:
Carol Phillips
Treasurer:
David Stead
Secretary:
Trudy Berridge
Bank Detalls:
National Westmlnster Bank
Maidstone IA) Branch
3 High Street
M3idstone
Kent
ME14 IHJ
Independent Examiner:
Encompass Accounting
8 Kings Row
Armstrong Road
Maidstone
Kent
MEIS 6AQ
Prinapal Offlce..
l The Orchard
Yeoman Lane
Bearsted
Kent
ME14 4QL

2.0 Trustees Report
l. The Trustees are pleased to present their report and financial statements of the charity for the
year ended 31 March 2021. It is compiled under the temis of the Charities Act 2011 and the
Charities IAccounts and Reports) Regulations 2(￿.
Structure, Governance and Management
Governlng Document
2. The charity was established under a Trust Deed dated 2 March 1937, which created the Council
of Management and governs the way it operates. The Trust Deed was amended and was up-
dated in November 2015 to reflect the chan8es in membership and to give the Trustees the
power to invest monev.
Or8anlsatlonal Structure
3. The Council of Management currently comprises of six Trustees, two of which I￿ ¢o-OPted. At
the Annual General Meetin8 the Trustees elert from their number a Chairman and, where
posslble, a Vice Chairman. They also appolnt a Booklngs Se¢￿tary. a Treasurer arsd a Secretary.
each of whom received an honorarium for the exceptional work done.
4. Meetin8s of the Council of Mana8ement are planned to take place every two months. One of
these meetin85 IS the AGM. which was held In September.
Oblertlves and Artlvltles
5. The purpose of this charity is to provide a welcomin8 village hall, malntalned, equlpped and
managed to the highest standard for the purpose of:
Advancing educotion religion, heolth, the orts culture and heritoge. omoteur sport ond
youth ortivities, ond to provide o meeting pl¢Ke for l¢xoI 51xietie5 group5 and orgoni517tion5
t7nd a venuefor training, recreotion ondportiesfor the benefit of the people of 8eorsted ond
Thurnhom ond neighbouring oreos.
6. Included amongst the many wide rangin8 acbvities that take place in the hall are: a nursery
school, mothers and toddlers, group, church Servi￿s* youth groups and prdyer evenings, dance
classes, pilates and other keep fit dasses, amateur dramatics, choral singin& Wl meetings,
History Society meetings, the U3A Camera Club, Badminton Club, meetings of the Bearsted
Parish Counul, children'5 parties. christening partie5. quiz nights and a number of other
activities. The hall is also used as a polling station and as the surgery for our MP when he or she
VlSlts Bearsted.
Achievement and Perforrnance
7. It is the opinion of the Trustees that the hall tontinues to meet its long-tem objertives. Further
information is given in the financial review set out below.

8. The Hall, whilst comp￿Ing with all government guldelines. hos managed to be kept open for the
nursery sthools throu8hout the difficult Covid-19 lockdown periods. to support vulnerable
children and children of key workers from the local community-
Publk Benefft Statement
9. The hall Is used by nearly twenty different local or8anisations on a regular basis and by many
others tsking advants8e of one-off bookings. In a normal year, unaffected by government
restrictions like the pandemic, the level of bookings from regular users has meant that the Hall
is, unfortunately. unable to accommodate all the requests recelved for one￿ff bookings.
10. The Trustees believe that in exercising their powers and duties they have complied with thelr
obll8atlon to have due ￿Eard to the guidan￿ on public benefit published by the Commission.
Financlal Revlew
11. Helped by local 8ovemment grants thls year r￿ipts exceeded payments by £11,284.
Expendlture on new works and maintenance was kept to a mlnlmal £709, a substantial reductlon
on prior years, due to being c105ed for much of the period reported.
12. Income agaln this year was Impacted adversety, wlth the various coronavirus lockdowns
between March 2020 and March 2021, offset with support from local 8ovemment grants.
13. Major expenditu￿ is normally Incurred on new works. essentlal repalrs and malntenance, and
up-grading facilities at the hall. but thi5 financial year such expenditure was curtailed as the Hall
went into lockdowns. Other variable expenditu￿ has been paid from revenue income and 8rants
in the year.
14. The detailed receipts and payments account and the statement of assets and liabilitles for the
tharity are as attached.
Reserves
15. The Trusteeg policy 15 to hold suffldent monies to meet the Hall operating costs for a period of
approximately one year. plus such level of reserves. as they deem necessary, to meet any
emer8encie5 of the Hall. The latter includes an ongoing issue with damp in the basement where,
although much work has been done to contain and mana8e the problem. a fundamental solution
would be very costly.
Trustees at the date of thls report
16. The Trustees who Se￿ed during the financial year 2020-21 are set out on page two of this
report.
17. At present, we have an ongoing issue of operating with less than the requlred number of
Trustees and are actively in the prO￿s5 of trying to recruit new volunteers.

Trustee5' responslbilrties in relatlon to the finandal sLitements
18. The law applicable to charities in England and Wales requires the Trustees to prepare financial
ststement for each financial year. which give a true and frdir view of the charltys financial
activities durin8 the year, and of its financial position at the end of the year. In preparing
financial statement 8iwng a true and fair view, the Trustees should follow best practice and.
Select suitable accounting praCtI￿S and apply them consistenily.
Make Judgements that ore reasonable and prudent.
State whether applicable accounting standards and statements of recommended
prattice have been followed. subject to any departures disclosed and explained in the
financial statements.
Prepare ihe finanaal statement on a receipts and payments basis. unless It Is
inappropriate to presume that the charity will continue in operation.
19. The Trustees a￿ responsible for keepin8 accountin8 records whlch disclose wryth reasonable
atturacy the financlal positlon of the charlty and which enable them to ensure that the financial
statements comply with the Charities Act 1993, the Charitie5 (Accounts and Reports) Regulations
2008 and the provisions of the Trust Deed. They are also responsible for the safeguarding of the
assets of the charity, along with taking reasonable steps for the detection and prevention of
fraud and other irregularities.
Approved by the Trustees
June Wllklns (Chalrman
July 2021

3.0 Receipts and payments account for the year ended 31
March 2021
31 MARCH 2021
31 MARCH 2020
ECEIPTS
Hirin
Char
es
Bank Deposit Interest
Donations/Grants
Telephone
Ke
osits (net of refunds
Sund
TOTAL RECEIPTS
AYMENTS
15.790
964
19.431
50,278
83
so
io
36.135
1501
io
50,321
Cleanerfs Charges
Honoraria to Officers
Repalrs, maintenance and new
work5
Gas
Electricity
Water Rates
Insurance
Tele
hone & Wi-Fi
Refuse collection
se￿icin
tollets
Wlndow cleanin
Cleanin
Materials
Fire e
ui
ment and testin
Testing of heatinglelertrical
stems
Gardener
Administrative ex
Advertisin
Subscriptions and donations
Website costs
Professional Fees
PRSIPPL licence fee5
Piano tuning
TOTAL PAYMENTS
5,141
9CQ
709
14,954
2,385
1,628
1,722
2,254
665
1,624
1,015
1,477
1,228
1,780
717
1.489
1,7SO
1,333
202
2.023
639
125
2,314
850
380
396
ICN)
155
360
1,280
55
39,337
enses
239
3C
122
360
1,206
24,851
Net of recelpt51{Payments)
11284
10.984
Cash funds last year end
135.212
124,228
Cash funds this year end
146,496
135,212

4.0 Statement of Assets and Liabilities at 31 March 2021
Unrestrlcted Funds
as
31" Marth 2021
Cash Funds
Current Account
£44,527
Reserve Accounts
£101.969
Total Cash Funds
£146,496
Other Monetary Assets
HI￿r$ Unpald Involces
Llabllftles
Hall Key Deposits
£410
Sundry Creditors
£0
Totsl Liabilltles
£410
.J.....ry....a...a.. J. Wilkins (Chairman)
Signed:...... .
Signed:
. D.R Stead ITreasurerl

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the Irusteesl
members ol
Bearsle(J & Thumham King George V Memonal Hall
On accounts lor the year
ended
31° March 2021
Charlty no
(if any)
0302679
Set out on pages
I report to the trusl88s on my examination of the accounts of the above
charty (Ihe Tru$t"} for the year ended 3110312021.
Responslbilltles and
b8318 of report
As the charty's trustees. you are responsible for the preparalion of the
accounts in accordance with th8 r8quir8ments of the Charities Act 2011
{'the Act").
I report in resp8Ct of my examination of the Tfust's a¢counts carried out
under section 145 of the 2011 Acl and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(bl ol the ACL
Independent
examlner's statement I have completed my examination. I confirm that no malerial matters have
come to my attention in conneclion with the 8xamination which gives m8
cause to beli8ve that in, any material respect:
the accounting records were not kept in accordance with section 130
of the Charfties Act; or
the accounts did not accA)rd with the accounting r8cords' or
th8 accounts did r￿l comply with th8 applicable r8quir8m8nts
conceming the form and content of accounts set out in th8 Charities
(Accounts and Reports) Regulatsons 2008 other than any requirement
that the aC￿UnIS give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matter5 in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned:
Date:
8th September 2021
Name:
Lynne Graves
Relevant professlonal
quallf l¢allon(s) or body
{if any):
AC.C.A. (Profj, A.AT.
Address:
Encompass Accounting Limtied. 6 K'¢ngs Row. Armstrong Road, Maidstone,
Kent. ME15 6A0.

Seclion B
Disclosure
Only complete if ihe examiner needs lo highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any Items that Ihe
examlner wlshes lo
disclose.