REGISTERED CHARITY NUMBER: 302674
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
Aylesford Village Community Centre
McLean Reid Chartered Accountants
1 Forstal Road Aylesford Kent ME20 7AU
Aylesford Village Community Centre
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
Aylesford Village Community Centre
Report of the Trustees for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To promote the benefit of the inhabitants of Aylesford Parish without distinction of sex, political, religious, ethnic or other opinions by the advancement of education and the provision of facilities, in particular for use of recreation, to improve the quality of life of said inhabitants.
The Trustees have had due regard for the guidance issued by the Charities Commission on public benefit. Facilities have been made available for wedding receptions, funeral wakes, birthday parties and other family celebrations. We have also provided facilities for art, dance, exercise, mother and baby, toddler football, Short Mat Bowls, dog training, church services, driver training, embroidery and many other groups.
Volunteers
The Centre has a core group of volunteers including the Trustees who work tirelessly for the centre.
ACHIEVEMENT AND PERFORMANCE
The centre had again a successful year with a busy program, regular hirers, bookings for functions and parties and improvements to the centre but we also saw an increase in outgoings due to repairs (service and repairs to the heating system) and increased utility and cleaning costs.
A tidy-up of the centre started in May and is an ongoing project together with the creation of an up-to-date digital calendar for maintenance, repairs and improvement projects. A new professional cooling system for our bar was installed, for this we had help with a generous donation of £500 from Cllr A Kennedy. The new system works more efficiently and reduces our electricity bill. In October we organised our 2nd MacMillan coffee morning which was very successful. In December the trustees also took part in the Aylesford Christmas Market and we received a donation from the Christmas Market committee as we did not charge for the hire of the centre. The AVCC trustees also organised a NYE event for the community, the money raised was donated to three charities including the local foodbank.
FINANCIAL REVIEW
Principal funding sources
The principal source of income is from hiring out the facilities of the Community Centre.
Reserves policy
At present we hold reserves that are ample to enable all deposits to be returned and all bills met.
The financial situation is stable despite rising cost for services and some regular hirers cancelling. This is due in part to the Trustees' careful management of the Centre's funds in the past and some income from grants. The Trustees are of the opinion that the Centre is able to meet its debts and obligations as they fall due, for the foreseeable future.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
Trustees are appointed at the AGM by those attending. During the year, new Trustees are appointed via co-option by current Trustees.
During the year two trustees resigned and one new trustee was appointed.
Induction and training of new trustees
It is the policy of the trustees to provide each trustee with a folder of information, this is updated during the year.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 302674
Principal address
25 Forstal Road Aylesford Kent ME20 7AU
Page 1
Ayloslord Vill nl Re rth Y End 31 March 2024 Trust Mrs L Brooks Trust89 Secretary IrgsKJn&Y 3 4.231 Mrs C Drfford Trustee Trèa$urer Mrs J Tornpkin5 Tw8tee Ms S K8w8artdo Tntstse Ms F Hc&son Trustee MrJ FUlr Trustèe Mrs B Bafbèr Trustee Cha'rman & Secretary Mr D Bar T[Ltee Mrs A Bithlsye Trusteè IrÉsign&J 30.4.241 Mr L Ch4)man Trustee lappcxnted 15.5.231 Mr T Ward Tnjstsè (resigned 9.fO.231 Mr J Wlliams Trusts& (appoint 28.8.231 Ind•pondent Examlnor Mr Allan Reid FCA M¢Lean Reky Chartered Accountsnts 1 Forstal Road Ayl&sford Kent ME20 7AU Apwoved by oNlèr ofthe board oltruslees on 27 AugUSt2024 and $ign&Y on its boh8lfby'. Mrs B Barb•r- Twstsè P482
mkne Vlll 8fo C•ntre Indgpgn(hnt •xaminerf8 r•port to th• trugts•s of AYrf0rd Vlllage Ctynmunlty C•ntre I report to the charity trustees on my eKwnin"M of the a¢counts ol Aylesford Village Communty Cenlre1th8 Twsll for the yearended 31 Marth 2024. R08pon8lblllll¢s and ba81• of r•port As the tharrty trustses of the Trust you are responsible for th8 prèparation of the a¢counts in acrdan with thè requirements olthe Charits'es Act 20111'ts Arti. l port in respect of my Èxaminatson ofthè Trusfs ¥wunts carried out under Sgth'on 145 of Act and in carying out my examinat'on I have followod all app1Kab Th'reclions gwen by the Charty Commission under Se(cn 14515llbl of the Indwnd•nt examlM¢• ¥tatem•nt I have compl8t8d rny examination. I Cnfi Ihal no material matters hav9 eA)me to my attention in connection wth th8 ex1ntIon &4n9 me causeto Ihat in any matenal respect". accounting recJ)rds werg not kept in rèsp9(* of the Trust as rUired by 130 01 the Art or the aCntS do not awrtl with thos8 rets)rds,' or the accounts do not cL)mply with the applicab requirements nrnIng thè forrn and contwt ol aco)unts sel out in the charib.es (Awounts and R•port31 Regulatn$ 2008 olher than any requir8m8nt that the a¢tsunts give 8 true lair viewwhi¢h 1$ not a matter consKlered as part of an independent exarnination. I hav8 no and ha¥e crjme across no otr matters in connection the examinabon to which attenb'on should te ¢Jrawn in Ihis r8POrt in orderto ènabb a prcp8r und8rstsndiryJ of tha ac¢ount5 to t• raaGh8d. Mr Allan Reid FCA McLean Rexl Chartere(l Ac¢ountants 1 Forstal Road Aylesford Kent ME20 7AV 28 AuSt 2024 Page 3
Aylesford Village Community Centre
| INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Statement of Financial Activities for the Year Ended 31 March 2024 2024 Unrestricted fund Notes £ 2 1,124 3 76,653 4 598 78,375 5 30,846 50,055 80,901 (2,526) 37,944 35,418 |
2023 Total funds £ - 71,514 199 71,713 23,075 51,015 74,090 (2,377) 40,321 37,944 |
|---|---|---|
The notes form part of these financial statements
Page 4
ornm lan he 31 March 2Q24 2024 Unrestricted lund 2023 Total fiJThJs FIXED ASSETS T8r¥Jibl8 assets 10.566 13,211 CURRENT ASSETS Debtors Cash at bank 13,118 37,771 15,389 39,693 55.062 CREDITORS AMTrts falling due wlIn year 10 126,0371 130.3291 NET CURRENT A&8ETS 24,852 24,733 TOTAL ASSETS LESS CURRENT UABILITIES 35,418 37,944 NET ASSETS 35,418 37.944 FUNDS Unrestrithd fvnds 35,418 37,944 TOTAL FUNDS 35.418 37,944 The financ1 statsm8nts were approv&Y by tre Board of Trustees and aulhorised for i5suo on 27 ALUSt 2024 and were *gned on ts txhalfby". 6gw/2/ Mrs C Difford- Trustae The notes foryn partof Ihese finanaal statements Page 5
Aylesford Village Community Centre
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Plant and machinery | - 25% on cost |
|---|---|
| Fixtures and fittings | - 25% on cost |
| Computer equipment | - 25% on cost |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
2. DONATIONS AND LEGACIES
| Grants & donations 3. OTHER TRADING ACTIVITIES Earnings (Bar) Hiring fees 4. INVESTMENT INCOME Deposit account interest |
2024 £ 1,124 2024 £ 6,641 70,012 76,653 2024 £ 598 |
2023 £ - 2023 £ 6,119 65,395 |
|---|---|---|
| 71,514 | ||
| 2023 £ 199 |
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continued...
Aylesford Village Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
5. RAISING FUNDS
Raising donations and legacies
| Raising donations and legacies | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Support costs | 30,846 | 23,075 |
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Other trading activities | 71,514 |
| Investment income | 199 |
| Total | 71,713 |
| EXPENDITURE ON | |
| Raising funds | 23,075 |
| Other | 51,015 |
| Total | 74,090 |
| NET INCOME/(EXPENDITURE) | (2,377) |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 40,321 |
| TOTAL FUNDS CARRIED FORWARD | 37,944 |
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Aylesford Village Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
8. TANGIBLE FIXED ASSETS
| 8. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Improvements | ||||
| Long | to | Plant and | ||
| leasehold | property | machinery | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 April 2023 | 2,329 | 11,702 | 25,041 | |
| Additions | - | - | 618 | |
| Disposals | - | - | (330) | |
| At 31 March 2024 | 2,329 | 11,702 | 25,329 | |
| DEPRECIATION | ||||
| At 1 April 2023 | 212 | 4,681 | 23,920 | |
| Charge for year | 23 | 1,170 | 594 | |
| Eliminated on disposal | - | - | (330) | |
| At 31 March 2024 | 235 | 5,851 | 24,184 | |
| NET BOOK VALUE | ||||
| At 31 March 2024 | 2,094 | 5,851 | 1,145 | |
| At 31 March 2023 | 2,117 | 7,021 | 1,121 | |
| Fixtures | ||||
| and | Computer | |||
| fittings | equipment | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 April 2023 | 28,848 | 2,931 | 70,851 | |
| Additions | - | - | 618 | |
| Disposals | - | - | (330) | |
| At 31 March 2024 | 28,848 | 2,931 | 71,139 | |
| DEPRECIATION | ||||
| At 1 April 2023 | 26,000 | 2,827 | 57,640 | |
| Charge for year | 1,424 | 52 | 3,263 | |
| Eliminated on disposal | - | - | (330) | |
| At 31 March 2024 | 27,424 | 2,879 | 60,573 | |
| NET BOOK VALUE | ||||
| At 31 March 2024 | 1,424 | 52 | 10,566 | |
| At 31 March 2023 | 2,848 | 104 | 13,211 | |
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2024 | 2023 | |||
| £ | £ | |||
| Trade debtors | 8,003 | 13,297 | ||
| Other debtors | - | 71 | ||
| Accrued income | 2,148 | 779 | ||
| Prepayments | 2,967 | 1,222 | ||
| 13,118 | 15,369 |
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Aylesford Village Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
|---|---|---|---|---|
| 2024 | 2023 | |||
| £ | £ | |||
| Trade creditors | 2,129 | 4,244 | ||
| Other creditors | 23,908 | 26,085 | ||
| 26,037 | 30,329 | |||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.23 | in funds | 31.3.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 37,944 | (2,526) | 35,418 | |
| TOTAL FUNDS | 37,944 | (2,526) | 35,418 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 78,375 | (80,901) | (2,526) | |
| TOTAL FUNDS | 78,375 | (80,901) | (2,526) | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.4.22 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 40,321 | (2,377) | 37,944 | |
| TOTAL FUNDS | 40,321 | (2,377) | 37,944 | |
| Comparative net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 71,713 | (74,090) | (2,377) | |
| TOTAL FUNDS | 71,713 | (74,090) | (2,377) |
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continued...
Aylesford Village Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.22 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 40,321 | (4,903) | 35,418 |
| TOTAL FUNDS | 40,321 | (4,903) | 35,418 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 150,088 | (154,991) | (4,903) |
| TOTAL FUNDS | 150,088 | (154,991) | (4,903) |
It is the Trustees' policy to accumulate sufficient funds to realise the Trust Deed objectives.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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