**REGISTERED CHARITY NUMBER: 302674** 

Report of the Trustees and 

Unaudited Financial Statements for the Year Ended 31 March 2024 

for 

Aylesford Village Community Centre 

McLean Reid Chartered Accountants 

1 Forstal Road Aylesford Kent ME20 7AU 



Aylesford Village Community Centre 

Contents of the Financial Statements for the Year Ended 31 March 2024 

|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|10|





Aylesford Village Community Centre 

## Report of the Trustees for the Year Ended 31 March 2024 

The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

To promote the benefit of the inhabitants of Aylesford Parish without distinction of sex, political, religious, ethnic or other opinions by the advancement of education and the provision of facilities, in particular for use of recreation, to improve the quality of life of said inhabitants. 

The Trustees have had due regard for the guidance issued by the Charities Commission on public benefit. Facilities have been made available for wedding receptions, funeral wakes, birthday parties and other family celebrations. We have also provided facilities for art, dance, exercise, mother and baby, toddler football, Short Mat Bowls, dog training, church services, driver training, embroidery and many other groups. 

## **Volunteers** 

The Centre has a core group of volunteers including the Trustees who work tirelessly for the centre. 

## **ACHIEVEMENT AND PERFORMANCE** 

The centre had again a successful year with a busy program, regular hirers, bookings for functions and parties and improvements to the centre but we also saw an increase in outgoings due to repairs (service and repairs to the heating system) and increased utility and cleaning costs. 

A tidy-up of the centre started in May and is an ongoing project together with the creation of an up-to-date digital calendar for maintenance, repairs and improvement projects. A new professional cooling system for our bar was installed, for this we had help with a generous donation of £500 from Cllr A Kennedy. The new system works more efficiently and reduces our electricity bill. In October we organised our 2nd MacMillan coffee morning which was very successful. In December the trustees also took part in the Aylesford Christmas Market and we received a donation from the Christmas Market committee as we did not charge for the hire of the centre. The AVCC trustees also organised a NYE event for the community, the money raised was donated to three charities including the local foodbank. 

## **FINANCIAL REVIEW** 

## **Principal funding sources** 

The principal source of income is from hiring out the facilities of the Community Centre. 

## **Reserves policy** 

At present we hold reserves that are ample to enable all deposits to be returned and all bills met. 

The financial situation is stable despite rising cost for services and some regular hirers cancelling. This is due in part to the Trustees' careful management of the Centre's funds in the past and some income from grants. The Trustees are of the opinion that the Centre is able to meet its debts and obligations as they fall due, for the foreseeable future. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** 

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. 

## **Recruitment and appointment of new trustees** 

Trustees are appointed at the AGM by those attending. During the year, new Trustees are appointed via co-option by current Trustees. 

During the year two trustees resigned and one new trustee was appointed. 

## **Induction and training of new trustees** 

It is the policy of the trustees to provide each trustee with a folder of information, this is updated during the year. 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

**Registered Charity number** 302674 

## **Principal address** 

25 Forstal Road Aylesford Kent ME20 7AU 

Page 1 



Ayloslord Vill
nl
Re
rth Y End
31 March 2024
Trust
Mrs L Brooks Trust89 Secretary IrgsKJn&Y 3 4.231
Mrs C Drfford Trustee Trèa$urer
Mrs J Tornpkin5 Tw8tee
Ms S K8w8artdo Tntstse
Ms F Hc&son Trustee
MrJ FUl￿r Trustèe
Mrs B Bafbèr Trustee Cha'rman & Secretary
Mr D Ba￿r T[L￿tee
Mrs A Bithlsye Trusteè IrÉsign&J 30.4.241
Mr L Ch4)man Trustee lappcxnted 15.5.231
Mr T Ward Tnjstsè (resigned 9.fO.231
Mr J Wlliams Trusts& (appoint￿ 28.8.231
Ind•pondent Examlnor
Mr Allan Reid FCA
M¢Lean Reky
Chartered Accountsnts
1 Forstal Road
Ayl&sford
Kent
ME20 7AU
Apwoved by oNlèr ofthe board oltruslees on 27 AugUSt2024 and $ign&Y on its boh8lfby'.
Mrs B Barb•r- Twstsè
P482

mkne
Vlll
8fo
C•ntre
Indgpgn(hnt •xaminerf8 r•port to th• trugts•s of AYr￿f0rd Vlllage Ctynmunlty C•ntre
I report to the charity trustees on my eKwnin*"M of the a¢counts ol Aylesford Village Communty Cenlre1th8 Twsll for
the yearended 31 Marth 2024.
R08pon8lblllll¢s and ba81• of r•port
As the tharrty trustses of the Trust you are responsible for th8 prèparation of the a¢counts in ac￿rdan￿ with thè
requirements olthe Charits'es Act 20111'ts Arti.
l ￿port in respect of my Èxaminatson ofthè Trusfs ¥wunts carried out under Sgth'on 145 of Act and in carying out
my examinat'on I have followod all app1Kab￿ Th'reclions gwen by the Charty Commission under Se(*cn 14515llbl of the
Indwnd•nt examlM¢• ¥tatem•nt
I have compl8t8d rny examination. I C￿nfi￿ Ihal no material matters hav9 eA)me to my attention in connection wth th8
ex￿1n￿tIon &4￿n9 me causeto Ihat in any matenal respect".
accounting recJ)rds werg not kept in rèsp9(* of the Trust as r￿Uired by 130 01 the Art or
the aC￿ntS do not awrtl with thos8 rets)rds,' or
the accounts do not cL)mply with the applicab￿ requirements ￿n￿rnIng thè forrn and contwt ol aco)unts sel out
in the charib.es (Awounts and R•port31 Regulat￿n$ 2008 olher than any requir8m8nt that the a¢tsunts give 8
true lair viewwhi¢h 1$ not a matter consKlered as part of an independent exarnination.
I hav8 no and ha¥e crjme across no ot￿r matters in connection the examinabon to which attenb'on should
te ¢Jrawn in Ihis r8POrt in orderto ènabb a prcp8r und8rstsndiryJ of tha ac¢ount5 to t• raaGh8d.
Mr Allan Reid FCA
McLean Rexl
Chartere(l Ac¢ountants
1 Forstal Road
Aylesford
Kent
ME20 7AV
28 A￿uSt 2024
Page 3

## Aylesford Village Community Centre 

|**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>Other trading activities<br>Investment income<br>**Total**<br>**EXPENDITURE ON**<br>Raising funds<br>Other<br>**Total**<br>**NET INCOME/(EXPENDITURE)**<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>**TOTAL FUNDS CARRIED FORWARD**|Statement of Financial Activities<br>for the Year Ended 31 March 2024<br>2024<br>Unrestricted<br>fund<br>Notes<br>£<br>2<br>1,124<br>3<br>76,653<br>4<br>598<br>78,375<br>5<br>30,846<br>50,055<br>80,901<br>(2,526)<br>37,944<br>35,418|2023<br>Total<br>funds<br>£<br>-<br>71,514<br>199<br>71,713<br>23,075<br>51,015<br>74,090<br>(2,377)<br>40,321<br>37,944|
|---|---|---|



The notes form part of these financial statements 

Page 4 



ornm
lan
he
31 March 2Q24
2024
Unrestricted
lund
2023
Total
fiJThJs
FIXED ASSETS
T8r¥Jibl8 assets
10.566
13,211
CURRENT ASSETS
Debtors
Cash at bank
13,118
37,771
15,389
39,693
55.062
CREDITORS
AM￿Trts falling due w￿lIn year
10
126,0371
130.3291
NET CURRENT A&8ETS
24,852
24,733
TOTAL ASSETS LESS CURRENT UABILITIES
35,418
37,944
NET ASSETS
35,418
37.944
FUNDS
Unrestrithd fvnds
35,418
37,944
TOTAL FUNDS
35.418
37,944
The financ￿1 statsm8nts were approv&Y by tre Board of Trustees and aulhorised for i5suo on 27 AL￿USt 2024 and were
*gned on ts txhalfby".
6gw/2/
Mrs C Difford- Trustae
The notes foryn partof Ihese finanaal statements
Page 5

Aylesford Village Community Centre 

Notes to the Financial Statements for the Year Ended 31 March 2024 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **Tangible fixed assets** 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

|Plant and machinery|- 25% on cost|
|---|---|
|Fixtures and fittings|- 25% on cost|
|Computer equipment|- 25% on cost|



## **Taxation** 

The charity is exempt from tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

## **2. DONATIONS AND LEGACIES** 

|Grants & donations<br>**3.**<br>**OTHER TRADING ACTIVITIES**<br>Earnings (Bar)<br>Hiring fees<br>**4.**<br>**INVESTMENT INCOME**<br>Deposit account interest|2024<br>£<br>1,124<br>2024<br>£<br>6,641<br>70,012<br>76,653<br>2024<br>£<br>598|2023<br>£<br>-<br>2023<br>£<br>6,119<br>65,395|
|---|---|---|
|||71,514|
|||2023<br>£<br>199|



Page 6 

continued... 



Aylesford Village Community Centre 

## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 

## **5. RAISING FUNDS** 

## **Raising donations and legacies** 

|**Raising donations and legacies**|||
|---|---|---|
||2024|2023|
||£|£|
|Support costs|30,846|23,075|



## **6. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. 

## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. 

## **7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** 

||Unrestricted|
|---|---|
||fund|
||£|
|**INCOME AND ENDOWMENTS FROM**||
|Other trading activities|71,514|
|Investment income|199|
|**Total**|71,713|
|**EXPENDITURE ON**||
|Raising funds|23,075|
|Other|51,015|
|**Total**|74,090|
|**NET INCOME/(EXPENDITURE)**|(2,377)|
|**RECONCILIATION OF FUNDS**||
|Total funds brought forward|40,321|
|**TOTAL FUNDS CARRIED FORWARD**|37,944|



Page 7 

continued... 



Aylesford Village Community Centre 

## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 

## **8. TANGIBLE FIXED ASSETS** 

|**8.**|**TANGIBLE FIXED ASSETS**||||
|---|---|---|---|---|
||||Improvements||
|||Long|to|Plant and|
|||leasehold|property|machinery|
|||£|£|£|
||**COST**||||
||At 1 April 2023|2,329|11,702|25,041|
||Additions|-|-|618|
||Disposals|-|-|(330)|
||At 31 March 2024|2,329|11,702|25,329|
||**DEPRECIATION**||||
||At 1 April 2023|212|4,681|23,920|
||Charge for year|23|1,170|594|
||Eliminated on disposal|-|-|(330)|
||At 31 March 2024|235|5,851|24,184|
||**NET BOOK VALUE**||||
||At 31 March 2024|2,094|5,851|1,145|
||At 31 March 2023|2,117|7,021|1,121|
|||Fixtures|||
|||and|Computer||
|||fittings|equipment|Totals|
|||£|£|£|
||**COST**||||
||At 1 April 2023|28,848|2,931|70,851|
||Additions|-|-|618|
||Disposals|-|-|(330)|
||At 31 March 2024|28,848|2,931|71,139|
||**DEPRECIATION**||||
||At 1 April 2023|26,000|2,827|57,640|
||Charge for year|1,424|52|3,263|
||Eliminated on disposal|-|-|(330)|
||At 31 March 2024|27,424|2,879|60,573|
||**NET BOOK VALUE**||||
||At 31 March 2024|1,424|52|10,566|
||At 31 March 2023|2,848|104|13,211|
|**9.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
||||2024|2023|
||||£|£|
||Trade debtors||8,003|13,297|
||Other debtors||-|71|
||Accrued income||2,148|779|
||Prepayments||2,967|1,222|
||||13,118|15,369|



Page 8 

continued... 



Aylesford Village Community Centre 

## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 

## **10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|**10.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
|---|---|---|---|---|
||||2024|2023|
||||£|£|
||Trade creditors||2,129|4,244|
||Other creditors||23,908|26,085|
||||26,037|30,329|
|**11.**|**MOVEMENT IN FUNDS**||||
||||Net||
||||movement|At|
|||At 1.4.23|in funds|31.3.24|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|37,944|(2,526)|35,418|
||**TOTAL FUNDS**|37,944|(2,526)|35,418|
||Net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|78,375|(80,901)|(2,526)|
||**TOTAL FUNDS**|78,375|(80,901)|(2,526)|
||**Comparatives for movement in funds**||||
||||Net||
||||movement|At|
|||At 1.4.22|in funds|31.3.23|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|40,321|(2,377)|37,944|
||**TOTAL FUNDS**|40,321|(2,377)|37,944|
||Comparative net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|71,713|(74,090)|(2,377)|
||**TOTAL FUNDS**|71,713|(74,090)|(2,377)|



Page 9 

continued... 



Aylesford Village Community Centre 

## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 

## **11. MOVEMENT IN FUNDS - continued** 

A current year 12 months and prior year 12 months combined position is as follows: 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.22|in funds|31.3.24|
||£|£|£|
|**Unrestricted funds**||||
|General fund|40,321|(4,903)|35,418|
|**TOTAL FUNDS**|40,321|(4,903)|35,418|



A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|150,088|(154,991)|(4,903)|
|**TOTAL FUNDS**|150,088|(154,991)|(4,903)|



It is the Trustees' policy to accumulate sufficient funds to realise the Trust Deed objectives. 

## **12. RELATED PARTY DISCLOSURES** 

There were no related party transactions for the year ended 31 March 2024. 

Page 10