LONGTHORPE COMMUNITY ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Charity Registsatlon No. 302649
LONGTHORPE COMMUNITY ASSOCIATION CONTENTS Pa Trustees and Officer5 Trustees Report Independent Examinerfs Report Receipts and Payments account- General fund statement of Assets and Liabilities Notes to the Financial Slalements
LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES AND OFFICERS Trustees: M J Taylor S Nicholls Address.. 295 Thorpe Road Longlhorpe Peterborough PE3 6LU Charity Registration Number.. 302649 Independent Examiner.. Tracey Richardson Weslpoint Lynch Wood Peterborough PE2 6FZ Bankers: Virgin Money 5 Church Street Peterborough PE1 1XB
LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 The Longthorpe Community Association is Constituted by Deed of Trust and is a registered charity (number 3026491. Ils address is 295 Thorpe Road. Longlhorpe, Peterborough PE3 8LU. The Trustees who served during the year were.. M J Taylor G Walker IResigned 26 March 20241 S Nicholls Objeetlves The objective of the charity is lo provide playing fields and a village hall, in good repair and condition. svitable for regular use by local community groups and prwate hirets for social, recreational and sporting purposes for the benefit of the local community. Review of the year The year ended 31 March 2024 was a successful year. The hall continues to be well used by ils regular users. There was also a strong demand for private letlings. The increased income from hall rent more than offset considerable cost pressures, principally inflation increases particularly energy. The Association had a surplus of receipts over payments of £10,54512023. a surplus of £10,592}. Financial results for the ygar The Receipts & Payments Account shows total receipts of £40,807 12023.. £38,379) and total payments of £30,262 12023.. £27,787). Consequently, the Association's bank balances increased over the year by £10,54512023.' 10,5921. Al the end of the year, the Association had cash funds of £85,600 12023". £75,055) and an ex$5 of creditors over debtors of £1,688 12023.. £3,320). These cash funds are allocated to a designated Maintenance Fund £42,15012023.' £38.3201 leaving General Reserves of £43,45012023.' £36,735) for day-to-day use. Outlook for the Year to 31 March 2024 The Hall continue5 to gain new regular users and strong interest contsnues from private hirers. The Management Committee will make every effort to provide the Hall and its facilities to users in line with the Association's charitable objectives whilst observing its priority of being a good neighbour lo local re$ldents. The Committee believes that the Association is in sound financial health and, accordingly, took the decision again not to increase rental charge rates despite the inflationary pressures on the Hall's operating costs, particularly energy costs. Reserves policy The Association aims lo maintain the hall, furniture and equipment in a first class condition so that it remains an attraelive facility for regular user groups and private hirers. In order lo ensure that future funds wll be available to maintain the facilities to the required standard. the Management Committee has agreed lo designate a Maintenance Fund. to be used in the future for the purpose of major maintenance projects such as the replacement of the boilers, refurblshment of the kitchen etc as these become due. Ongoing, the Association wll seek to ensure that receipts from letting income will exceed the day to day running costs of the facilities and pSeNe the maintenance fund at a level to meet eslimaled future major maintenance projects, currently assessed at £42,15012023.. £38.3201- Additionally, the Association has, at the end of the year. unrestricted funds 01 £43.45012023'. £36,735). In the event of a major loss of income, the Management Committee believes that il should maintain general reserves of at least £20,000, equivalent to six months annual income.
LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 Managemont Comlnitte The Association is indebted to the officers and management committee who served voluntarily during the year. Graham Walker resigned as a trustee in March 2024. We are grateful for Graham's service in that capacity. Graham continues his invaluable role on the management committee. being responsible for organising and managing all building Works, repairs and maintenance of the hall's infrastructure. For and on behaw of the Iruslees J Taylor Chaimian Date:
LONGTHORPE COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LONGTHORPE COMMUNITY ASSOCIATION I report on the accounts of the Longthorpe Community Association for the year ended 31 March 2024, which are set out on pages 5 to 8. Respective respon$ibilltlo8 of trustggs and examiner The charity's Iruslees are responsible for the preparation of the aG¢ounts. The charty's trustees consider that an audit 15 not requlied for this year under section 14412} of the Charities Act 2011 Ilhe Act) and that an independent examination is needed. 11 is my responsibility to.. examine the accoun1$ under section 145 of the A¢t', follow the procedures laid down in the General Directions given by the Charity CommiSsn under section 14515llbl of the Actr, and stste whether particular matters have Come to my attention. Basi$ of independent examlner's report My examination was carried out in accordance with the General Directions gnien by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any Ljnusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequendy no opinion is given as lo whether the accounts present a 'lrue and fair view, and the report is limited lo those matters set out in the statement below. Independenl examlnerfs stat¢ment In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to belleve that, in any material respeGt. the Irustees have not met the requirements to ensure Ihal.. to keep accounting records in accordance wlh secb'on 130 of the Act., and to prepare accounts whh accord wllh the accounting records and to comply with the requirements of the Act have not been met,. or 2 to which, in my opinion, attention should be drawn in order to enable a proper understsndin9 of the accounts lo be reached. Tracey Richardson Westpoint Lynch WoLxY Peterborough PE2 6FZ Date:
LONGTHORPE COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Note Unrgstricted Designated Funds Funds 2024 Total 2023 Total RECEIPTS AND PAYMENTS Recgipts Hall Lettings- user groups Hall Lettings- private Recreation ground fees Donations Deposit account interest Recovery of costs of utilits'es Deposits and future rentals 25,750 11,350 2.215 25.750 11,350 2,215 24,133 9,460 2,215 203 1,005 487 1.005 487 1,682 Total Receipts 40,807 40,807 38,379 Payments Upkeep of hall and grounds Utilities Repairs and renewals Insurance Other Grass cuttings Previous year deposits refvnded 11,883 6,556 7.124 2,295 419 1,056 929 11,883 6,556 7,124 2,295 419 1,056 929 10,919 5,072 8,846 2,145 425 380 Total Payments 30.262 30,262 27,787 Net Recelpts 10,545 10,545 10,592 Transfers between funds 13,8301 3,830 Cash fund$ at q April 2023 36,735 38,320 75,055 64,463 Cash ndS at 31 March 2024 43,450 42,150 85,600 75,055
LONGTHORPE COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2024 Note Unrestrlcted Designatèd Fund$ Funds 2024 Total 2023 Total Mongtary Assels Bank current accounl Term deposit 95 day notice account 15,146 470 27.834 15,146 42,620 27,834 42,606 32,449 42,150 43,450 42,150 85,600 75,055 Other Monetary Assets Utility recovery from user group User group rent overdue Private lettings 343 1,163 343 1.163 569 292 1,506 1.506 861 Monetary Llabilitigs Deposits held for future lettings Gas charges Electricity charges Refuse collection Water charges Bank Charges 1,431 1,093 460 118 80 12 1.431 1,093 460 118 80 12 2,360 276 1,350 105 80 10 3,194 3,194 4,181 Non - monetary assets held for use by the charity Estimated cost Land and buildings Car parks Furniture, fixtures and fitting5 Equipment 850,000 18,347 11,912 8,760 850,000 18,347 11,912 8,760 For and behalf of the Truste J Taylor Chainnan Date:
LONGTHORPE COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 ACCOUNTING POLICIES These Financial Statements have been prepared in accordance wth the Charities Act 2011 Section 145, using the Receipts & Payments basis available to small charities. 2 FUND ACCOUNTING Unrgstrlded funds may be used by the association for any of ils ordinary business. Designated Funds (the maintenance fund) repsent unrestricted funds sel aside by the association for future major repair and repl8cemenl projects lo maintain the hall buikling in excellent condition and working order. UnTestricted Deslgnated Funds Funds 2024 Total 2023 Total 3 HALL LETTINGS - USER GROUPS Pre-school Mothers and toddlers Scouts, cubs Brownies Fitness Dance fitness Table tennis l U3A Yoga Kings United Church Slimming world Polish group Toddler sense Church Group Tai Chi Other 10,092 783 1.654 620 10.092 783 1,654 620 10,144 805 1,625 567 276 863 2,262 3,013 3,481 1,357 2,175 2,127 1,357 2,175 2,127 1,101 1,003 1,357 2.323 1.058 100 1,101 1,003 1,357 2,323 1,058 100 1.035 62 25,750 25,750 24,133 4 RECREATION GROUND FEES Tennis Bowls 1,375 1,375 840 1.375 840 2,215 2,215 2,215 S UPKEEP OF THE HALL Wages Cleaning materials Refuse collection Sanitary 9,597 332 1,261 693 9,597 332 1.261 693 70 1,282 623 11,883 11.883 10.919
LONGTHORPE COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Deslgnated Funds Funds 2024 Total 2023 Total 6 UTILITIES Gas Electric Water 2.871 2,631 1.054 2,871 2,631 1,054 2,139 1,696 1,237 6,556 6,556 5,072 7 REPAIRS AND RENEWALS Gas safety inspection Internal door repairs New cycle rack Tree falling and associated costs New cooker Overflow car park Electrical inspections Boiler works External lighting Shutter works Electrical works Fire extinguisher and alarm maintenance Keys and locks Pre-school fencing Signage Other 115 221 115 221 301 311 2,010 495 2,010 495 1,629 240 1,249 753 1,073 1,487 370 741 247 247 534 1,964 252 322 344 258 362 534 1.964 252 322 344 258 362 299 393 7,124 7,124 8,846 8 MONETARY ASSETS The Association's monies are not held in segregated accounts, but for the pUose of these financial ststements the total is allocated over the various funds. 9 NON MONETARY ASSETS The Hall building 15 insured for £1,884,489 {2023- £1,735,896) and the content5 for £67,70612023 - £59,449}.
LONGTHORPE COMMUNITY ASSOCIATION CHAIRMAN'S REPORT 2024 I formally report the election of the Committee and its officers as follows: Chairman Lettings Secretary Hon. Secretary Hon Treasurer Mr M. J. Taylor Mrs J. Last Mrs S. Nicholls MrA. R. Williams The Committee has met formally on Agenda business on six occasions Sin Ihe last A.G.M., th informal meetings of small sub groups and working parties as and when required. On financial matters I shall defer lo the details contained within the Treasurer's Report at Page 2 of the Financial Stat6ments. By any standard the year ended March 2024 has been good year. We have delivered a strong heatthy surplus despite nol increasing letting fees. The Hall is well managed with strong demand for private lettings. In addition we have overseen more than £7,000 of repairs and renewals, full details of which are contained at Pag& 8 of the Financial Statements. However, the year 2023124 has not been without challenges. Wth illness to some of our key players, this has made it difficult for Other members of the Committee, some of whom have taken on additional responsibilities. l am grateful to those members. It has sharpened our focus to spread the work of the Community Association more evenly and to look dosely at issues of succession planning and th8 like. The year saw an application by the Tennis Club forfloodlights on Courts 1 and 2. This was a contentious issue for both the Club, the Hall Committee and our neighbours. The matter was resolved when the Hall Committee refused to give its approval to the application and Ihe Tennis Club elected to abandon its application ft)r a Certificate of Lawfulness. The Tennis and Bowls Clubs are at the heart of our sports users. We welcome their contribution to Village lrfe and remain grateful to them both for upgrading their respeclive facilities at their own expense and for making the external aspects of our site so pleasant. I now move tOW8rd$ some personal thanks to our Treasurer, Tony Williams and Graham Walker who has responsibility for maintaining the Hall in first class condition. Firstly, Tony who has been our Treasurer for over 40 years!! This will be his last A.G.M. having decided to retire and take a well earned rest. Words are inadequate to describe his contribution to this Committee., commitment, efficiency, hard work, professionalism are just some of the words that come to mind. This is not the moment to say goodbye, he will be with us for a little longer until his replacement is in place. He leaves the Associalion in an extraordinarily strong finanaal position. We all owe him an enormous debt of gratitude. And now, Graham Walker. Graham is not reliring. at least I hope notl Although he is no longer a Trustee, having resigned in March 2024, Graham manages all the Hall's building works, fepairs and renewals. He works lirelessly on these issues and it is because of his efforts that the Hall, its fumiture and equipment are in first class condition. Thank you Graham. Finally, as ever, l am grateful to all the members of the Management Committee without whose support my task would be so much more difficulL Michael Taylor Chairman October 2024