LONGTHORPE COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Charity Registsatlon No. 302649

LONGTHORPE COMMUNITY ASSOCIATION
CONTENTS
Pa
Trustees and Officer5
Trustees Report
Independent Examinerfs Report
Receipts and Payments account- General fund
statement of Assets and Liabilities
Notes to the Financial Slalements

LONGTHORPE COMMUNITY ASSOCIATION
TRUSTEES AND OFFICERS
Trustees:
M J Taylor
S Nicholls
Address..
295 Thorpe Road
Longlhorpe
Peterborough
PE3 6LU
Charity Registration Number..
302649
Independent Examiner..
Tracey Richardson
Weslpoint
Lynch Wood
Peterborough
PE2 6FZ
Bankers:
Virgin Money
5 Church Street
Peterborough
PE1 1XB

LONGTHORPE COMMUNITY ASSOCIATION
TRUSTEES REPORT
FOR THE YEAR ENDED 31 MARCH 2024
The Longthorpe Community Association is Constituted by Deed of Trust and is a registered charity (number 3026491.
Ils address is 295 Thorpe Road. Longlhorpe, Peterborough PE3 8LU.
The Trustees who served during the year were..
M J Taylor
G Walker IResigned 26 March 20241
S Nicholls
Objeetlves
The objective of the charity is lo provide playing fields and a village hall, in good repair and condition. svitable for regular
use by local community groups and prwate hirets for social, recreational and sporting purposes for the benefit of the
local community.
Review of the year
The year ended 31 March 2024 was a successful year. The hall continues to be well used by ils regular users. There
was also a strong demand for private letlings. The increased income from hall rent more than offset considerable cost
pressures, principally inflation increases particularly energy. The Association had a surplus of receipts over payments of
£10,54512023. a surplus of £10,592}.
Financial results for the ygar
The Receipts & Payments Account shows total receipts of £40,807 12023.. £38,379) and total payments of £30,262
12023.. £27,787). Consequently, the Association's bank balances increased over the year by £10,54512023.' 10,5921.
Al the end of the year, the Association had cash funds of £85,600 12023". £75,055) and an ex￿$5 of creditors over
debtors of £1,688 12023.. £3,320). These cash funds are allocated to a designated Maintenance Fund £42,15012023.'
£38.3201 leaving General Reserves of £43,45012023.' £36,735) for day-to-day use.
Outlook for the Year to 31 March 2024
The Hall continue5 to gain new regular users and strong interest contsnues from private hirers. The Management
Committee will make every effort to provide the Hall and its facilities to users in line with the Association's charitable
objectives whilst observing its priority of being a good neighbour lo local re$ldents. The Committee believes that the
Association is in sound financial health and, accordingly, took the decision again not to increase rental charge rates
despite the inflationary pressures on the Hall's operating costs, particularly energy costs.
Reserves policy
The Association aims lo maintain the hall, furniture and equipment in a first class condition so that it remains an
attraelive facility for regular user groups and private hirers. In order lo ensure that future funds wll be available to
maintain the facilities to the required standard. the Management Committee has agreed lo designate a Maintenance
Fund. to be used in the future for the purpose of major maintenance projects such as the replacement of the boilers,
refurblshment of the kitchen etc as these become due. Ongoing, the Association wll seek to ensure that receipts from
letting income will exceed the day to day running costs of the facilities and p￿SeNe the maintenance fund at a level to
meet eslimaled future major maintenance projects, currently assessed at £42,15012023.. £38.3201-
Additionally, the Association has, at the end of the year. unrestricted funds 01 £43.45012023'. £36,735). In the event of a
major loss of income, the Management Committee believes that il should maintain general reserves of at least £20,000,
equivalent to six months annual income.

LONGTHORPE COMMUNITY ASSOCIATION
TRUSTEES REPORT CONTINUED
FOR THE YEAR ENDED 31 MARCH 2024
Managemont Comlnitte
The Association is indebted to the officers and management committee who served voluntarily during the year.
Graham Walker resigned as a trustee in March 2024. We are grateful for Graham's service in that capacity.
Graham continues his invaluable role on the management committee. being responsible for organising and
managing all building Works, repairs and maintenance of the hall's infrastructure.
For and on behaw of the Iruslees
J Taylor
Chaimian
Date:

LONGTHORPE COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
LONGTHORPE COMMUNITY ASSOCIATION
I report on the accounts of the Longthorpe Community Association for the year ended 31 March 2024, which are set out
on pages 5 to 8.
Respective respon$ibilltlo8 of trustggs and examiner
The charity's Iruslees are responsible for the preparation of the aG¢ounts. The charty's trustees consider that an audit 15
not requlied for this year under section 14412} of the Charities Act 2011 Ilhe Act) and that an independent examination
is needed.
11 is my responsibility to..
examine the accoun1$ under section 145 of the A¢t',
follow the procedures laid down in the General Directions given by the Charity CommiSs￿n under section 14515llbl
of the Actr, and
stste whether particular matters have Come to my attention.
Basi$ of independent examlner's report
My examination was carried out in accordance with the General Directions gnien by the Charity Commissioners. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. 11 also includes consideration of any Ljnusual items or disclosures in the accounts, and
seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all
the evidence that would be required in an audit, and consequendy no opinion is given as lo whether the accounts
present a 'lrue and fair view, and the report is limited lo those matters set out in the statement below.
Independenl examlnerfs stat¢ment
In connection with my examination, no matter has come to my attention..
which gives me reasonable cause to belleve that, in any material respeGt. the Irustees have not met the
requirements to ensure Ihal..
to keep accounting records in accordance wlh secb'on 130 of the Act., and
to prepare accounts wh￿h accord wllh the accounting records and to comply with the requirements of the Act
have not been met,. or
2 to which, in my opinion, attention should be drawn in order to enable a proper understsndin9 of the accounts lo be
reached.
Tracey Richardson
Westpoint
Lynch WoLxY
Peterborough
PE2 6FZ
Date:

LONGTHORPE COMMUNITY ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
Note Unrgstricted Designated
Funds
Funds
2024
Total
2023
Total
RECEIPTS AND PAYMENTS
Recgipts
Hall Lettings- user groups
Hall Lettings- private
Recreation ground fees
Donations
Deposit account interest
Recovery of costs of utilits'es
Deposits and future rentals
25,750
11,350
2.215
25.750
11,350
2,215
24,133
9,460
2,215
203
1,005
487
1.005
487
1,682
Total Receipts
40,807
40,807
38,379
Payments
Upkeep of hall and grounds
Utilities
Repairs and renewals
Insurance
Other
Grass cuttings
Previous year deposits refvnded
11,883
6,556
7.124
2,295
419
1,056
929
11,883
6,556
7,124
2,295
419
1,056
929
10,919
5,072
8,846
2,145
425
380
Total Payments
30.262
30,262
27,787
Net Recelpts
10,545
10,545
10,592
Transfers between funds
13,8301
3,830
Cash fund$ at q April 2023
36,735
38,320
75,055
64,463
Cash ￿ndS at 31 March 2024
43,450
42,150
85,600
75,055

LONGTHORPE COMMUNITY ASSOCIATION
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 31 MARCH 2024
Note Unrestrlcted Designatèd
Fund$
Funds
2024
Total
2023
Total
Mongtary Assels
Bank current accounl
Term deposit
95 day notice account
15,146
470
27.834
15,146
42,620
27,834
42,606
32,449
42,150
43,450
42,150
85,600
75,055
Other Monetary Assets
Utility recovery from user group
User group rent overdue
Private lettings
343
1,163
343
1.163
569
292
1,506
1.506
861
Monetary Llabilitigs
Deposits held for future lettings
Gas charges
Electricity charges
Refuse collection
Water charges
Bank Charges
1,431
1,093
460
118
80
12
1.431
1,093
460
118
80
12
2,360
276
1,350
105
80
10
3,194
3,194
4,181
Non - monetary assets held for use by the charity
Estimated cost
Land and buildings
Car parks
Furniture, fixtures and fitting5
Equipment
850,000
18,347
11,912
8,760
850,000
18,347
11,912
8,760
For and behalf of the Truste
J Taylor
Chainnan
Date:

LONGTHORPE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
1 ACCOUNTING POLICIES
These Financial Statements have been prepared in accordance wth the Charities Act 2011 Section 145, using the Receipts
& Payments basis available to small charities.
2 FUND ACCOUNTING
Unrgstrlded funds may be used by the association for any of ils ordinary business.
Designated Funds (the maintenance fund) rep￿sent unrestricted funds sel aside by the association for future major repair
and repl8cemenl projects lo maintain the hall buikling in excellent condition and working order.
UnTestricted Deslgnated
Funds
Funds
2024
Total
2023
Total
3 HALL LETTINGS - USER GROUPS
Pre-school
Mothers and toddlers
Scouts, cubs
Brownies
Fitness
Dance fitness
Table tennis l U3A
Yoga
Kings United Church
Slimming world
Polish group
Toddler sense
Church Group
Tai Chi
Other
10,092
783
1.654
620
10.092
783
1,654
620
10,144
805
1,625
567
276
863
2,262
3,013
3,481
1,357
2,175
2,127
1,357
2,175
2,127
1,101
1,003
1,357
2.323
1.058
100
1,101
1,003
1,357
2,323
1,058
100
1.035
62
25,750
25,750
24,133
4 RECREATION GROUND FEES
Tennis
Bowls
1,375
1,375
840
1.375
840
2,215
2,215
2,215
S UPKEEP OF THE HALL
Wages
Cleaning materials
Refuse collection
Sanitary
9,597
332
1,261
693
9,597
332
1.261
693
70
1,282
623
11,883
11.883
10.919

LONGTHORPE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS CONTINUED
FOR THE YEAR ENDED 31 MARCH 2024
Unrestricted Deslgnated
Funds
Funds
2024
Total
2023
Total
6 UTILITIES
Gas
Electric
Water
2.871
2,631
1.054
2,871
2,631
1,054
2,139
1,696
1,237
6,556
6,556
5,072
7 REPAIRS AND RENEWALS
Gas safety inspection
Internal door repairs
New cycle rack
Tree falling and associated costs
New cooker
Overflow car park
Electrical inspections
Boiler works
External lighting
Shutter works
Electrical works
Fire extinguisher and alarm maintenance
Keys and locks
Pre-school fencing
Signage
Other
115
221
115
221
301
311
2,010
495
2,010
495
1,629
240
1,249
753
1,073
1,487
370
741
247
247
534
1,964
252
322
344
258
362
534
1.964
252
322
344
258
362
299
393
7,124
7,124
8,846
8 MONETARY ASSETS
The Association's monies are not held in segregated accounts, but for the pU￿ose of these financial ststements the
total is allocated over the various funds.
9 NON MONETARY ASSETS
The Hall building 15 insured for £1,884,489 {2023- £1,735,896) and the content5 for £67,70612023 - £59,449}.

LONGTHORPE COMMUNITY ASSOCIATION
CHAIRMAN'S REPORT 2024
I formally report the election of the Committee and its officers as follows:
Chairman
Lettings Secretary
Hon. Secretary
Hon Treasurer
Mr M. J. Taylor
Mrs J. Last
Mrs S. Nicholls
MrA. R. Williams
The Committee has met formally on Agenda business on six occasions Sin￿ Ihe last A.G.M.,
th informal meetings of small sub groups and working parties as and when required.
On financial matters I shall defer lo the details contained within the Treasurer's Report at
Page 2 of the Financial Stat6ments. By any standard the year ended March 2024 has been
good year. We have delivered a strong heatthy surplus despite nol increasing letting fees.
The Hall is well managed with strong demand for private lettings. In addition we have overseen
more than £7,000 of repairs and renewals, full details of which are contained at Pag& 8 of the
Financial Statements.
However, the year 2023124 has not been without challenges. Wth illness to some of our key
players, this has made it difficult for Other members of the Committee, some of whom have
taken on additional responsibilities. l am grateful to those members. It has sharpened our
focus to spread the work of the Community Association more evenly and to look dosely at
issues of succession planning and th8 like.
The year saw an application by the Tennis Club forfloodlights on Courts 1 and 2. This was a
contentious issue for both the Club, the Hall Committee and our neighbours. The matter was
resolved when the Hall Committee refused to give its approval to the application and Ihe Tennis
Club elected to abandon its application ft)r a Certificate of Lawfulness. The Tennis and Bowls
Clubs are at the heart of our sports users. We welcome their contribution to Village lrfe and remain
grateful to them both for upgrading their respeclive facilities at their own expense and for making
the external aspects of our site so pleasant.
I now move tOW8rd$ some personal thanks to our Treasurer, Tony Williams and Graham Walker
who has responsibility for maintaining the Hall in first class condition. Firstly, Tony who has been
our Treasurer for over 40 years!! This will be his last A.G.M. having decided to retire and take a
well earned rest. Words are inadequate to describe his contribution to this Committee., commitment,
efficiency, hard work, professionalism are just some of the words that come to mind. This is not
the moment to say goodbye, he will be with us for a little longer until his replacement is in place.
He leaves the Associalion in an extraordinarily strong finanaal position. We all owe him an
enormous debt of gratitude.
And now, Graham Walker. Graham is not reliring. at least I hope notl Although he is no longer
a Trustee, having resigned in March 2024, Graham manages all the Hall's building works, fepairs
and renewals. He works lirelessly on these issues and it is because of his efforts that the Hall,
its fumiture and equipment are in first class condition. Thank you Graham.
Finally, as ever, l am grateful to all the members of the Management Committee without whose
support my task would be so much more difficulL
Michael Taylor
Chairman
October 2024