2024-12-31-accounts - Mandeville Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

THE MANDEVILLE HALL, KIMBOLTON

Registered Charity No. 302646

Mandeville Hall – Trustees Report for year ending 31[st] December 2024

The Mandeville Hall’s key purpose is to provide facilities for a wide range of local groups, activities and for hire to the residents of the parish of Kimbolton & Stonely and surrounding area.

The main objectives for 2024 were to:

Continue to maintain a “Forward Planning” mechanism (spread sheet) to support the improved management of the Halls finances and activities
Continue to identify areas of improvement and upgrade of the Hall’s facilities
Attract new regular user groups.
To recruit appropriate skills required by the Committee (Trustee or Volunteer)

Forward Planning

The Planning Meeting for 2025 was held on the 26[th] November 2024 and included several improvements including, among others, re-decorating both halls and refurbishing the disabled toilet.

Events planned include an Open Day for Village Halls Week in March 2025 and a celebration event for the 80[th] Anniversary of VE Day in May 2025.

Improvements

General improvements during 2024 in the hall included:

Full refurbishment of the Main Hall Ladies toilets
Additional heating panels installed in the Community Hall
Re-decoration of the entrance lobby (including new carpet) and creation of a store cupboard.
New doors in the Main Hall, lobby, and toilets
White Lining renewed – Car park

Hall Usage

Regular user groups activity remains strong

The Thursday Lunch Club, The Welcome Club and Bytes Café continue to go from strength to strength and provide a warm welcome to members of the local community.

2 new groups were introduced during the year: Kimbolton Tots Group and a Yoga Group.

Several local community events (Parties etc) were held through the year.

SCR March 2025

Page 1

Committee Events:

Our regular monthly Bingo nights were very well attended and generated improved revenue. The monthly Film Nights continue to be of concern in terms of attendance with several shows being cancelled. A review will be held during 2025 to determine the feasibility of the event.

The annual Children’s Christmas party was once again a huge success attended by 48 children of 8 years old and younger. We were able to provide the party free of charge thanks to the support of several local businesses.

The annual Quiz night was a great success with 72 team players making up 12 teams.

Policies & Procedures .

Our policies and procedures were subject to review and updating during the year in preparation for the 3- year review of our Hallmark 2 & 3 accreditations by ACRE which is due in August 2025.

Finance

The revenue from hires was £16637 (£16656 2023). General running costs were £14387 (£13751 2023). Maintenance costs were £14443 (£4858 2023).The Committee activities raised £7469 during the year.

Overall, the hall finances remain in very good order.

Independent Examiners (Accounts): Simplex Solutions 33 Hoylake Drive Farcet Peterborough PE7 3BD

Trustees

The Committee of Management structure (as per the governing document) remains unchanged and consists of 4 x elected members, 4 x representative members and 4 x co-opted members giving a total of 12.

The current committee stands at 7 members consisting of 3 elected, 2 representative and 2 co-opted. We also have a minute’s secretary who is a non-trustee.

Members:

Stanley Rhodes – (Elected) Chairman
Jean Stratford – (Elected)
Shirley Rhodes – (Elected)
Mavis Campion – (Co-opted)
John Gray – (Co-opted)
Joan Carpenter – WI Representative
Keith Hutchinson – Parish Council Representative
Anne Beszant (Non Trustee) – Minutes Secretary

Trustee Barry Andrews resigned during the year.

We continue to pursue the recruitment & increase the number of Trustees and have several excellent volunteers.

Stan Rhodes

Chairman – on behalf of the Mandeville Hall Management Committee

SCR March 2025

Page 2

Mandeville Village Hall Income and Expenditure Account For the Year Ending 31 December 2024

Income

Hire of Halls 16,637.00 £ FIT Payments (Electricity) 707.90 £ Gift Aid Claim - £ Donations and Grants 1,170.00 £ Bank Interest 2,663.19 £ Bytes income 3,120.80 £ Childrens Xmas Party Income 355.24 £ Fundraising 7,469.26 £ TOTAL INCOME Expenses Electricity Water Rates Insurance Licences and Memberships Cleaning Waste Disposal Admin/Office Expenses Repairs and Maintenance Bytes Expenses Childrens Xmas Party Expenses Cost of Fundraising Events Capital Expenditure TOTAL EXPENSES Surplus/(Deficit for the year Balance brought forward Balance carried forward Balance carried forward comprises Barclays Bank Cambridge & Counties Bank Bar Float Bytes Float	32,123.39 £	1,671.00 -£ 81,639.60 £ As at 31st Dec 2023 79,968.60 £ As at 31st Dec 2024 As at 31st Dec 2024
	5,730.30 £ 351.92 £ 186.31 £ 937.16 £ 978.14 £ 4,635.66 £ 240.18 £ 1,128.63 £ 14,442.94 £ 169.26 £ 828.16 £ 2,603.78 £ 1,561.95 £ 33,794.39 £
	18,061.38 £ 61,677.22 £ 200.00 £ 30.00 £

£ 79,968.60

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name Mandeville Village Hall	Charity Name Mandeville Village Hall	Charity Name Mandeville Village Hall

31/12/2024	Charity no (if any)	302646

1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent
examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Yvette Smart Date: 31/03/2025 Name: Yvette Smart – Simplex Solutions Relevant professional qualification(s) or body (if any): Address: 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Nothing to report.

Oct 2018

IER