## **THE MANDEVILLE HALL, KIMBOLTON** Registered Charity No. 302646 ## **Mandeville Hall – Trustees Report for year ending 31[st] December 2024** The Mandeville Hall’s key purpose is to provide facilities for a wide range of local groups, activities and for hire to the residents of the parish of Kimbolton & Stonely and surrounding area. The main objectives for 2024 were to: - Continue to maintain a “Forward Planning” mechanism (spread sheet) to support the improved management of the Halls finances and activities - Continue to identify areas of improvement and upgrade of the Hall’s facilities - Attract new regular user groups. - To recruit appropriate skills required by the Committee (Trustee or Volunteer) ## **Forward Planning** The Planning Meeting for 2025 was held on the 26[th] November 2024 and included several improvements including, among others, re-decorating both halls and refurbishing the disabled toilet. Events planned include an Open Day for Village Halls Week in March 2025 and a celebration event for the 80[th] Anniversary of VE Day in May 2025. ## **Improvements** General improvements during 2024 in the hall included: - Full refurbishment of the Main Hall Ladies toilets - Additional heating panels installed in the Community Hall - Re-decoration of the entrance lobby (including new carpet) and creation of a store cupboard. - New doors in the Main Hall, lobby, and toilets - White Lining renewed – Car park ## **Hall Usage** Regular user groups activity remains strong The Thursday Lunch Club, The Welcome Club and Bytes Café continue to go from strength to strength and provide a warm welcome to members of the local community. 2 new groups were introduced during the year: Kimbolton Tots Group and a Yoga Group. Several local community events (Parties etc) were held through the year. SCR March 2025 Page 1 ## **Committee Events:** Our regular monthly Bingo nights were very well attended and generated improved revenue. The monthly Film Nights continue to be of concern in terms of attendance with several shows being cancelled. A review will be held during 2025 to determine the feasibility of the event. The annual Children’s Christmas party was once again a huge success attended by 48 children of 8 years old and younger. We were able to provide the party free of charge thanks to the support of several local businesses. The annual Quiz night was a great success with 72 team players making up 12 teams. ## **Policies & Procedures** . Our policies and procedures were subject to review and updating during the year in preparation for the 3- year review of our Hallmark 2 & 3 accreditations by ACRE which is due in August 2025. ## **Finance** The revenue from hires was £16637 (£16656 2023). General running costs were £14387 (£13751 2023). Maintenance costs were £14443 (£4858 2023).The Committee activities raised £7469 during the year. Overall, the hall finances remain in very good order. Independent Examiners (Accounts): Simplex Solutions 33 Hoylake Drive Farcet Peterborough PE7 3BD ## **Trustees** The Committee of Management structure (as per the governing document) remains unchanged and consists of 4 x elected members, 4 x representative members and 4 x co-opted members giving a total of 12. The current committee stands at 7 members consisting of 3 elected, 2 representative and 2 co-opted. We also have a minute’s secretary who is a non-trustee. ## Members: - Stanley Rhodes – (Elected) Chairman - Jean Stratford – (Elected) - Shirley Rhodes – (Elected) - Mavis Campion – (Co-opted) - John Gray – (Co-opted) - Joan Carpenter – WI Representative - Keith Hutchinson – Parish Council Representative - Anne Beszant (Non Trustee) – Minutes Secretary Trustee Barry Andrews resigned during the year. We continue to pursue the recruitment & increase the number of Trustees and have several excellent volunteers. Stan Rhodes Chairman – on behalf of the Mandeville Hall Management Committee SCR March 2025 Page 2 ## **Mandeville Village Hall Income and Expenditure Account For the Year Ending 31 December 2024** ## **Income** |Hire of Halls
16,637.00
£
FIT Payments (Electricity)
707.90
£
Gift Aid Claim
-
£
Donations and Grants
1,170.00
£
Bank Interest
2,663.19
£
Bytes income
3,120.80
£
Childrens Xmas Party Income
355.24
£
Fundraising
7,469.26
£
**TOTAL INCOME**
**Expenses**
Electricity
Water
Rates
Insurance
Licences and Memberships
Cleaning
Waste Disposal
Admin/Office Expenses
Repairs and Maintenance
Bytes Expenses
Childrens Xmas Party Expenses
Cost of Fundraising Events
Capital Expenditure
**TOTAL EXPENSES**
**Surplus/(Deficit for the year**
Balance brought forward
**Balance carried forward**
**Balance carried forward comprises**
Barclays Bank
Cambridge & Counties Bank
Bar Float
Bytes Float|**32,123.39**
**£**|1,671.00
-£
81,639.60
£
As at 31st Dec 2023
**79,968.60**
**£**
As at 31st Dec 2024
As at 31st Dec 2024| |---|---|---| ||5,730.30
£
351.92
£
186.31
£
937.16
£
978.14
£
4,635.66
£
240.18
£
1,128.63
£
14,442.94
£
169.26
£
828.16
£
2,603.78
£
1,561.95
£
**33,794.39**
**£**|| ||18,061.38
£
61,677.22
£
200.00
£
30.00
£|| **£ 79,968.60** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Mandeville Village Hall|Charity Name
Mandeville Village Hall|Charity Name
Mandeville Village Hall| |---|---|---|---| ||||| ||31/12/2024|**Charity no**
**(if any)**|302646| ||||| ||1-2
(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2024.** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** - **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** Yvette Smart **Date:** 31/03/2025 **Name:** Yvette Smart – Simplex Solutions **Relevant professional qualification(s) or body (if any): Address:** 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . Nothing to report. **Oct 2018** 2 **IER**