THE MANDEVILLE HALL, KIMBOLTON
Registered Charity No. 302646
Mandeville Hall – Trustees Report for year ending 31[st] December 2021
The Hall activities were again severely impacted in 2021 due to the Covid-19 pandemic
The Mandeville Hall’s key purpose is to provide facilities for a wide range of local groups, activities and for hire to the residents of the parish of Kimbolton & Stonely and surrounding area.
The main objectives for 2021 were to:
-
Continue to maintain a “Forward Planning” mechanism (spread sheet) to support the improved management of the Halls finances and activities
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Continue with a programme of improvement and upgrade of the Hall’s facilities
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Broaden the appeal and increase the usage of the Hall across all age groups in the local community
Due to the Covid-19 epidemic forcing the close down of Community facilities there was no significant activity until September 2021
Forward Planning
We were unable to hold the planning meeting (November 2021) for the year beginning 1 January 2022. This was concluded in January 2022. The hall AGM was postponed in April 2021 and was eventually held in June 2021.
Improvements
During January we took advantage of the closure to update the electric distribution across both halls. This enabled improvement to the efficiency of the newly installed battery storage system across the 3-phase electricity supply. In August we were able to upgrade the halls CCTV system.
Hall Usage
All activities for Regular Groups and Ad-Hoc bookings were cancelled during the year to March 2021. Only one regular user group held classes during April and two groups in May. Through June-Aug a further three groups returned and a more normal level of activity resumed from September to December. There were only a small number of ad-hoc bookings throughout the year. We did however host the Police, County & Mayoral Elections on the 6[th] May 2021.
Policies & Procedures.
Our policies and procedures were subject to review during the year in preparation for a review of our Hallmark 2 & 3 accreditations by ACRE
SCR February 2022
Page 1
Finance (see the Treasurers Report)
Our income from Hall hires was seriously impacted due to “lockdowns” throughout the year. Income from activities normally organised by the hall Committee were also down. Total revenue from hires was £7792.00 (Down from £21,392 in the last full year 2019) and for Committee organised activity £3194.00 (Down from £9945.00 the last full year 2019).
We did however receive Government support grants via Huntingdon District Council of £17,374 and an insurance claim of £4739.00 for “loss of business”
Finances overall remain in good order.
Trustees
The Committee of Management structure (as per the governing document) remains unchanged and consists of 4 x elected members, 4 x representative members and 4 x co-opted members giving a total of 12.
There have been a number of changes to the current Committee “mix” during 2020/21. The Kimbolton Flower Club have ceased to operate.
The current committee stands at 8 members consisting of 3 elected, 2 representative and 3 co-opted. We also have a minute’s secretary who is a non-trustee.
Stan Rhodes
Chairman – on behalf of the Mandeville Hall Management Committee
SCR February 2022
Page 2
Mandeville Hall Income and Expenditure Account
For the period 1st January 2021 to 31 December 2021
| 01/01/2020 to 31/12/2020 |
Income | 01/01/2021 to 31/12/2021 |
Restricted Funds |
01/01/2020 to 31/12/2020 |
Expenditure | 01/01/2021 to 31/12/2021 |
|
|---|---|---|---|---|---|---|---|
| 7,269.00 1,540.22 11,346.00 235.31 640.90 14.00 2,085.90 |
Hire of Halls FIT Payments (Electricity) Insurance - Covid 19 claim Donations & Grants Bank Interest Grant for Battery Storage Bytes Income Childrens Xmas Party Income Refunds Fundraising Fundraising Events Income |
7,792.00 570.54 4,739.00 17,394.00 163.09 559.70 825.00 -211.00 3,194.40 |
7,500.00 | 630.00 1,432.30 413.06 133.00 -67.00 791.62 57.00 253.92 180.00 157.50 1,280.50 0.00 400.52 113.76 710.73 0.00 165.30 355.67 0.00 140.00 29.42 0.00 0.00 0.00 0.00 12,936.00 709.28 221.11 -585.59 |
Returned Deposits/Refunds Electricity Water Less refund (Water charges) Rates Less refund (Rates) Insurance Cambs. ACRE Membership Performing Rights Society Hall Premises Licence TV Licence Data Protection Fee Cleaner Window Cleaner Cleaning Materials/Laundry Waste Disposal Admin/Office Expenses Maintenance Building Maintenance Fire Extinguisher Service Equipment Maintenance & Replacement Less refund (Maintenance) Grounds Maintenance Bytes Expenses Childrens Xmas Party Expenses Refunds (Xmas party) Projects Appliances & Equipment Building Works Solar Panels Battery Storage (Solar System) Fundraising Cost of Fundraising Events Less Refund (Bar Stock) Closing Bar Stock Opening Bar Stock |
450.00 1,129.00 101.82 -61.26 363.03 0.00 819.67 57.00 183.97 180.00 159.00 40.00 1,352.00 100.00 202.99 157.52 776.61 0.00 97.50 5,154.76 -92.76 0.00 35.30 445.98 -211.00 370.89 0.00 0.00 0.00 1,666.29 -28.99 556.36 -221.11 |
|
| 23,131.33 | 35,026.73 | 7,500.00 | 20,458.10 | 13,784.57 | |||
| Reconciliation of Bank Accounts Barclays Bank @ 01/01/2021 Cambridge & Counties Bank @ 01/01/2021 Bar Float Bytes Float Difference in Bar Stock Income Expenses Restricted Funds |
26,806.46 Barclays Bank @ 31/12/2021 16,316.47 Cambridge & Counties Bank @ 31/12/2021 200.00 Bar Float 30.00 Bytes Float 335.25 35,026.73 -13,784.57 0.00 £64,930.34 |
48,221.28 16,479.56 200.00 30.00 |
|||||
| £64,930.84 |
Address: 7rip 07 Section B Disclosure Only complete if the examiner needs to highlight material matters of COnM (see CC32, llldependent examination of charity accounts.. directions alld guidance for examiners). Give heie brief details of any Items that the examiner wishes to discloso. IER Oct 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Mandeville Hall. Kimbolton On accounts for the year ended 31 St December 2021 Charity no if any} 302646 Set out on pages 1&2 report to the ttustees on rny examirFation of the accounts of the above charity llhe Trust.) for the year ended 3111212021. Responsibilities and basis of report As the charty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charf(ies Act 2011 (Ihe AcV}. I report in respect of my ex2minatK)n oflhe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145151(bl of the Act. Independent examinerfs statement I have completed my examination. l confirm that no materFal matters have come to my attention in connection with the examinalion {gtb*# diJda¥.) which gives me cause to believe that in, any material tespect.. the accounting records were not kept in accordan with section 130 of the Charities Act" or Ihe accounts did not accord with the accounting records," or the accounts did not compty wrth the applKabte requirements concerning the form and content of accounts set out in the Charities IA¢¢ounts and Reports) RegtionS 2008 other than any requirement that the accounts give a 'lnJe and fair. view which is not a matter consK1ed as part of an independent examination. I have no ConrnS and have come across no other matters in connection wrth the examination to which attention should be drawn in this rewrt in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfth8y do not apply. Signed: I) M CLfQd22 Name: Relevant professional qualrfication($) or body {rf any): IER Oct 2018