## **THE MANDEVILLE HALL, KIMBOLTON** Registered Charity No. 302646 ## **Mandeville Hall – Trustees Report for year ending 31[st] December 2021** ## **The Hall activities were again severely impacted in 2021 due to the Covid-19 pandemic** The Mandeville Hall’s key purpose is to provide facilities for a wide range of local groups, activities and for hire to the residents of the parish of Kimbolton & Stonely and surrounding area. The main objectives for 2021 were to: - Continue to maintain a “Forward Planning” mechanism (spread sheet) to support the improved management of the Halls finances and activities - Continue with a programme of improvement and upgrade of the Hall’s facilities - Broaden the appeal and increase the usage of the Hall across all age groups in the local community ## **Due to the Covid-19 epidemic forcing the close down of Community facilities there was no significant activity until September 2021** ## Forward Planning We were unable to hold the planning meeting (November 2021) for the year beginning 1 January 2022. This was concluded in January 2022. The hall AGM was postponed in April 2021 and was eventually held in June 2021. ## Improvements During January we took advantage of the closure to update the electric distribution across both halls. This enabled improvement to the efficiency of the newly installed battery storage system across the 3-phase electricity supply. In August we were able to upgrade the halls CCTV system. ## Hall Usage All activities for Regular Groups and Ad-Hoc bookings were cancelled during the year to March 2021. Only one regular user group held classes during April and two groups in May. Through June-Aug a further three groups returned and a more normal level of activity resumed from September to December. There were only a small number of ad-hoc bookings throughout the year. We did however host the Police, County & Mayoral Elections on the 6[th] May 2021. ## Policies & Procedures. Our policies and procedures were subject to review during the year in preparation for a review of our Hallmark 2 & 3 accreditations by ACRE SCR February 2022 Page 1 ## Finance (see the Treasurers Report) Our income from Hall hires was seriously impacted due to “lockdowns” throughout the year. Income from activities normally organised by the hall Committee were also down. Total revenue from hires was £7792.00 (Down from £21,392 in the last full year 2019) and for Committee organised activity £3194.00 (Down from £9945.00 the last full year 2019). We did however receive Government support grants via Huntingdon District Council of £17,374 and an insurance claim of £4739.00 for “loss of business” Finances overall remain in good order. ## Trustees The Committee of Management structure (as per the governing document) remains unchanged and consists of 4 x elected members, 4 x representative members and 4 x co-opted members giving a total of 12. There have been a number of changes to the current Committee “mix” during 2020/21. The Kimbolton Flower Club have ceased to operate. The current committee stands at 8 members consisting of 3 elected, 2 representative and 3 co-opted. We also have a minute’s secretary who is a non-trustee. Stan Rhodes Chairman – on behalf of the Mandeville Hall Management Committee SCR February 2022 Page 2 ## Mandeville Hall Income and Expenditure Account For the period 1st January 2021 to 31 December 2021 |01/01/2020 to
31/12/2020|Income|01/01/2021 to
31/12/2021|Restricted
Funds||01/01/2020 to
31/12/2020|Expenditure|01/01/2021 to
31/12/2021| |---|---|---|---|---|---|---|---| |7,269.00
1,540.22
11,346.00
235.31
640.90
14.00
2,085.90|Hire of Halls
FIT Payments (Electricity)
Insurance - Covid 19 claim
Donations & Grants
Bank Interest
Grant for Battery Storage
Bytes Income
Childrens Xmas Party Income
Refunds
Fundraising
Fundraising Events Income|7,792.00
570.54
4,739.00
17,394.00
163.09
559.70
825.00
-211.00
3,194.40|7,500.00||630.00
1,432.30
413.06
133.00
-67.00
791.62
57.00
253.92
180.00
157.50
1,280.50
0.00
400.52
113.76
710.73
0.00
165.30
355.67
0.00
140.00
29.42
0.00
0.00
0.00
0.00
12,936.00
709.28
221.11
-585.59|Returned Deposits/Refunds
Electricity
Water
Less refund (Water charges)
Rates
Less refund (Rates)
Insurance
Cambs. ACRE Membership
Performing Rights Society
Hall Premises Licence
TV Licence
Data Protection Fee
Cleaner
Window Cleaner
Cleaning Materials/Laundry
Waste Disposal
Admin/Office Expenses
**Maintenance**
Building Maintenance
Fire Extinguisher Service
Equipment Maintenance & Replacement
Less refund (Maintenance)
Grounds Maintenance
Bytes Expenses
Childrens Xmas Party Expenses
Refunds (Xmas party)
**Projects**
Appliances & Equipment
Building Works
Solar Panels
Battery Storage (Solar System)
Fundraising
Cost of Fundraising Events
Less Refund (Bar Stock)
Closing Bar Stock
Opening Bar Stock|450.00
1,129.00
101.82
-61.26
363.03
0.00
819.67
57.00
183.97
180.00
159.00
40.00
1,352.00
100.00
202.99
157.52
776.61
0.00
97.50
5,154.76
-92.76
0.00
35.30
445.98
-211.00
370.89
0.00
0.00
0.00
1,666.29
-28.99
556.36
-221.11| |23,131.33||35,026.73|7,500.00||20,458.10||13,784.57| |Reconciliation of Bank Accounts
Barclays Bank @ 01/01/2021
Cambridge & Counties Bank @ 01/01/2021
Bar Float
Bytes Float
Difference in Bar Stock
Income
Expenses
Restricted Funds||26,806.46
Barclays Bank @ 31/12/2021
16,316.47
Cambridge & Counties Bank @ 31/12/2021
200.00
Bar Float
30.00
Bytes Float
335.25
35,026.73
-13,784.57
0.00
£64,930.34|||||48,221.28
16,479.56
200.00
30.00| ||||||||£64,930.84| Address: 7rip 07 Section B Disclosure Only complete if the examiner needs to highlight material matters of COn￿M (see CC32, llldependent examination of charity accounts.. directions alld guidance for examiners). Give heie brief details of any Items that the examiner wishes to discloso. IER Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Mandeville Hall. Kimbolton On accounts for the year ended 31 St December 2021 Charity no if any} 302646 Set out on pages 1&2 report to the ttustees on rny examirFation of the accounts of the above charity llhe Trust.) for the year ended 3111212021. Responsibilities and basis of report As the charty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charf(ies Act 2011 (Ihe AcV}. I report in respect of my ex2minatK)n oflhe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145151(bl of the Act. Independent examinerfs statement I have completed my examination. l confirm that no materFal matters have come to my attention in connection with the examinalion {gtb*# diJda¥￿.) which gives me cause to believe that in, any material tespect.. the accounting records were not kept in accordan￿ with section 130 of the Charities Act" or Ihe accounts did not accord with the accounting records," or the accounts did not compty wrth the applKabte requirements concerning the form and content of accounts set out in the Charities IA¢¢ounts and Reports) Reg￿￿tionS 2008 other than any requirement that the accounts give a 'lnJe and fair. view which is not a matter consK1e￿d as part of an independent examination. I have no Con￿rnS and have come across no other matters in connection wrth the examination to which attention should be drawn in this rewrt in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfth8y do not apply. Signed: I) M CLfQd22 Name: Relevant professional qualrfication($) or body {rf any): IER Oct 2018