HEMINGFORD PEACE MEIAIORIAL FIELD STATEAIENf OF ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2024 CHARITY NO. 302642
HEMINGFORD PEACE MEMORFAL FIELD Index Page No. Trustees. Annual Report IndeFendent Examiners RerKMt Statement of Financi Actt"vths Balance Sheet Notes to the Accounts
HEMINGFORD PEACE MEMORIAL FIELD ANNUAL REPORT FOR THE YEAR ENDED 30TH APRIL 2024 The Management Committee present their report for the year ended 30th April 2024. The chanty's address L8 Hemingford Pea MenKJrial FEld {aka the Hemingfor(J Pavilion) Manor Road Hemingford Grey Huntingdon CaTnbndgeshire PE28 9BX Strncture, Govemanee and Management The TruslÈÈs and offieArs of the ManagÈmÈnt Committee for the yÈar wefe" Peter Dampney Philip Speer Kevin Wray Tish Peek Sarah-Jane Hilion Nigel Piper Chaiman Secretsry Treasurer Up to six members of the Management Committee are elected on an annual basis al the Annual General Meeting. six members are nominated by the clubs that use the facilrty, and two members are nominated by Hemingford Grey and Hemingford Abbots Parish Councils. All tTEmbers of the Managefrent Commrtlee are volunteer5. The Annual General Meeting was held on 2nd Seplemkr 2024. The Hemingford Peace Memrial Field ts registered with the Charitses Commission. No. 302642. It was established In 1964 and Is governed by a Constrtutson. Objectives and Activities On the 12th December 1944 rt was (leude to inaugurate a s¢henE for (x)mmenN)ratsng the peace followng World War11. For that purpose the vilL8ges of Hemingford Grey and Hemingford Abkxjts should Combine. The scherne Intended was lo be such that rt could Include the thought of thanksgNing fof Victory, a lribule lo those who served their county. and the provisK)n of something which would be of permanent value to thern. theii children and their neighbOUrh)d. The fom which the ryEmonal Icok Is that of a Playing Fiel¢J to serve the needs of the Nvo villages. Lt Cl. S.D. Hayward generously 9rfted Ihe field known as The Vineyard for the purpose. Over the years there have been many ath"vrtEs based at the Pavilion. Currenuy there are four Natnal stsndard squash courts. three all weather tennis courts. a Natsonal standard green. football pitches and a cricket square. Ail of these have ass(Kiated clubs some having fepresentabon up lo Natr"onal level. There are also Iwo rrEetsng rooms and a lounge bar. These facil"eS being fulty uts"ltsed by hxal groups such as Scouts and Brown*s as well as organisath)ns such as the kKaJ History Soaety. Achievements and Performance The Pavilrm cnnbnues lo provhje fau"liti"es that a well used by rrMberS of the SFQrt5 clubs and the wder local QmFnunity All 5pN)rts and communty clubs are operatsng succesSfvI and the meebng rooms are well used for a wide range of acb.viks Induding exercise cLasses. communty social events and business meebngs Visrt¢ys commonly admire the range and qualty of the facilib.es that are available which are maintained In goctrj order. All sports clubs contsnue to thrive with actwe trtmberships. The Pavih'on building and playing field conts.nues to be regularly used for events, rcN)m hire for classes and pnvate pa"es. and general soeialisin9 around the bar. Visitors are avaYS very impfessed by the range and qualty of the facilib.es and that the Pavilion is managed SOlY by unpaid volunteers. Dunng the year there have been dwus5ions to il Replace the ageing children's play equipnEnt ill Install some solar panels wrth batteries and iiil Re-surface the tennis courts and instsll Ihling It is hoped that these projects wll be implemented In 2024-25 when the necessary peM)tssnS and funding have been obta"ned. Page11
Flnancial Review A full Sel of accounts is attached tr) this reFIKL However. the fo1kn.r9 can be said in summary. On 30th April 2024, we held cash at bank to the value of £44.442. £43.313 as Unrestrted funds and £1.129 as restncted funds. This includes a reserve fijnd in case there is a need for unbufygeted expenditure. A financ1 reseThes policy has teen agreed that wll raise the funds in deposil )Unts by £5.000 per year over the next 10 years. The principal sources of income are fees from the hire of ffetsng rc)ms, constrtuent club Contribut5 to expenses, grani from local Pansh Counuls, and occasK)nal Gtfts and Gfft Aid. Income is used to maintain and Improve the propety. Statement of Trustees, Responsibilities The trustees are restx)nsible for ppann9 the Tnjstees. Rewrt and the financial statements In accordance with applicable law and United lfj'ngdom Accounting Standards Iuniled Kingdom Accepted Accounb"ng Pracb"cel. The law applicable to charthes in England & Wales requires the tnjslees lo prepare financial ststements for each financial year which gNe a true and fair view of the stale of the affairs of the charty and of the Incoming resources and applution of resoltr ol the tharity for that ncM1. In preparing these finanaal staterrents. the trustees are required io." sew surtable accounb.ng polices and Ihen appty them cgnslstentty." observe the methods and principles In the chartb.es SORP 2019 IFRS 1021.. make judgements and estimates that are reasonable and prudenL state whether applicab accounts.ng stsndards have bn followed. subject to any material departures disckjsed and explained In the finanryal statements.. prepare the financ1 statements on the going ¢teM basis unbess r( is inappropriate to presume that the chanty will conlr.nue in operatK)n. The tftjstees are resFM)nsible for keeping accountir•J recuts th* disclose wrth reasonabk axuracy at any b.me the financRI positi.on of the charity and enable them to ensu that the financial statements compty wrth Charities Act 2011. the Charity (Accounts and Rewrtsl Regulatrons 2008 and trust dee(l. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable for steps for the pievenlion and dele¢b"on of fraud and other irregulariti.es. Bankers for the Herningford Peace MemoTial Field Trust Lloyds 8ank pk. Stgned on behatf of the managennt Corrmrttee.. Peter Dampney Trustee Dated: zo¥ Page12
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEMINGFORD PEACE MEMORIAL FIELD I report to the charity trustees on my exarrMnatK)n of the accounts of the chanty for the year ended 30th April 2024 whth are set out on paJe$ 4 to 7. Responsibilities and basis of report As Ihe charty's trustees you are resronsible for the preparation of Ihe accounts in accordance wtth the requirements of the Chanbes Act 2011 1.the Acri. I report in resm of my examination of the Chanty's accounts carried out under seclKin 145 of the Act and In carying out my examinabon I have followed all the applble DirectK)ns given by the Chanty CommissK)n under section 14515llbl of the Ac Independent examinerfs statement I have completed my examination. I confimi that no material matters have come to my attentw)n in connecbon with the examinatx)n gNing rre cause to believe that in any material respecL 1. accountsng records were not kept in resFect of the chanty as required by sectw)n 130 of the Att, or 2. the ac£ounts do not accord with those records,. or 3. the accounts do not comply with the appIab requirements conceming the fom and content of the acc04Jnts set out in the Charthes {Accounts arbd Rewrtsl Regulat$ 2008 other than any requirement that the accounts give a 'true and fair vw is not a matter consKfjered as part of an independent examinatKbn. I have no concerns and have come rOsS no olhef matters in CA)nnectKin with the examination lo which attentK>n should be drawn in this reFW)rt in order to enable a Pro understanding of the accounts to be reached Stephen Young 8 Langley Way Hemingford Grey HuNtingdon Cambridgeshire PE28 9DB Dated. [1- Page13
HEMINGFORD PEACE MEMORIAL FIELD STATEMENT OF FINANCiAL ACTNITIES FOR THE YEAR ENDED 30TH APRIL 2024 2024 2023 Funds Funds Total Total INCOME Club Contributions Pavilion Room and FEld Hire Heminglofd Grey Parish Council Grani Hemingford Abbots Parish Council Grant Grft5 and Donatons Bank Inleresl 36.128 35.744 2.6(KJ 650 61X¢ 757 36.128 35.744 2.600 650 1.729 757 29.975 30.421 2.500 625 1.129 211 TOTAL INCOME 76.479 1.129 77.608 63.732 EXPENDfTURE Hall Hire costs Light and Heal Rates and Water Insurance and Bu&ness Servws Buildings mainteTran and Cleaning Grounds Maintenance Depretta"on 2.140 17.308 4.459 6.S30 29 455 6.698 2.140 17.308 4,459 6.530 29.455 6.698 1.516 13.017 3,888 5.122 35.556 5,798 1.896 1.516 TOTAL EXPENDITURE 1.516 68.106 65.277 Surplus for the year 13871 9,502 {1,545) Trnnsfer between funds AccumuL41ed FuThJ brought forward 32.749 749.594 782,343 783.888 Fund balances carried forward 42,638 749,207 791,845 782.343 Page14
HEMINGFORO PEACE MEMORIAL FIELD BALANCE SHEET AS AT 30TH APRIL 2024 2024 2023 Unrestricted Restricted Funds Funds Total Totsl FIXED ASSETS Burlding Play Equipment 742.012 742.012 6.066 742.012 7.582 748,078 748.078 749.594 CURRENT ASSETS Debtor5 & prepayrrents Cash at bank Current account Deposit accounts Playground Project aC1)nt 12.343 30.970 12.343 30.970 1.129 7.538 25.211 1,129 43.313 1,129 44,442 32,749 CURRENT LIABILMES Creditors & accwals (675) (6751 {675 675 NET CURRENT ASSETS 42.638 1,129 43.767 32.749 TOTAL NET ASSErs 42.638 749207 791.845 782.343 Represented by: ACCUMULATED FUNDS Unrestrlcted Funds 42.638 42.638 32.749 Restricted Funds 749207 749207 749.594 42.638 749,207 791,845 782,343 These arrnunts were approved on behalf on the Managing Committee by Peter Darnpney Trustee Kevin Wray Trustee Oaled.. Dated. ii/Èt&ztr Pagels
HEMINGFORD PEACE MEMORIAL FIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2024 Note ACCOUTr1NG POLICIES Basis of pparing the financial ststements The financrdl stalements of the charitsb company. which is a publ benefft entity under FRS 102, have been prepared in accordance with the CharrtS SORP IFRS 1021 'Accounb'ng and Reporting by Charities." Ststemenl of Recommended PraCte applicable lo charities preparing their accounts in accordance wsth the Finanual Reporbng Standard applicable in the UK and Republic of Ireland IFRS 1021 leffectivÈ 1 January 20151.. Finanual ReFK)rbng Standard 102 'The FinanciAI Re"ng Standard applicable in ihe UK and Republic of Ireland. and the Charities Act 2011 The financial stateEnts have teen prepared under the histoital cost convenlion. The financ4 statements have been prepared to give a 'true and fair. view and have departed from the Charities {Accounts and Reports) Regulabons 2th)8 only to the extent required to provide a Xrue and fair view,. This departure has involved following the Accounting and Rert1"n9 by Ch8ritsÈS. StalÈmÈnt of Recomnnded Practtt ap1¢able to chanties preparing their accounts in accordance wrth the Financial ReFKtrrtsng Standard aplble in the UK and Republic of Ireland IFRS 1021 Issued on 16 July 2014 rather than the Accounting and Reports"ng by CharitEs.' Staiement of Recommended practi effecltve from 1 Apnl 2005 which has since been wthdrawn. The financial stslements are prepared on a going concem basis under the historical cost convention. ndffied to indude certain items at fair value. The financial Stateffnts are presented in sterting which is the funCtnal currerbcy of the chanty and rounded to the nearest FK)und. In¢om• All incorre is recognised in the sts1etrnt of Financial ts¥ll once the charity has entrtlement to the furKis. il is probable that the inrx>we wll be re(l and the arrounl can be rreasured reliabty. Expendlture Liabilities are recognised a5 expendrture as swn as Ihere is a al or constructsve oblallOn committing Ihe charity to that expendrture, it probable that a transfer of econom beneffts will be required in settlerrEnt and the anKMJnt of the obligatK)n can be measured relbly. Expenditure is accounted for on an accruals basis and has been classthed under headings that aggregate all Cost rek2ted to the cegory. ere costs cannot be direcuy attnbuted to parbcuk3r headings they have been allocaled lo activities on a basis consistent with the use of resources. Fund accounting Unrestncled fvnds can be used in accordance wrth the charrtable obiectNes at the dIreOn of the trustees. Restricted fttnds Can onty be used for particukr restrth purFrf) wthin the obpcts of the charty. RestriCt)nS arise when s"fied by the donor or when funds are raised for parb"cular reStrted purposes. Fixed assets Depreciation is charged at rates cakulated to write off the cost bess reSval value of each asset over its exFeCted useful life. as follows." 8uikJing Play equipment Nol depreciated 20% reducing balance Page16
HEMINGFORD PEACE MEMORIAL FIELD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2024 Note FIXED ASSETS Pla ui Buildin Total As at 1sl May 2023 742.012 14.810 756.822 Additions DisFosals As at 30th Apfil 2024 742.012 14,810 756.822 Depreciation As at 1st May 2023 7.228 7,228 Charge for the year 1,516 1,516 Eliminatmm on dispK)sals As at 30th Aprtl 2024 8.744 8,744 Nel Book Value As at 30th April 2024 742.012 748.078 As at 30th April 2023 742.012 7.582 749.594 Creditors 2024 2023 Grants received in advance 67S 675 Page17