| Recei | ts and | ts and | a | ents accounts | ents accounts | ceres | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ort e pano from |
01/04/2022 | To | 31/03/2023 | ||||||||||||||||
| ~ | ~ | ||||||||||||||||||
| Unrestricted funds |
Restricted | funds | Endowment funds |
Totalfunds | Last year | ||||||||||||||
| to the | nearest 5 |
to | the nearest E | to the nearest E | to the | nearest 5 | to the nearest 6 | ||||||||||||
| A1 Receipts | |||||||||||||||||||
| Leases | 69,637 | 69,8$7 | 20,003 | ||||||||||||||||
| Hall Hire | 47,648 | 47,648 | 2$,736 | ||||||||||||||||
| Food supplied | 289 | 2$9 | 29 | ||||||||||||||||
| Donations, Grants |
&Fund Raising | 6,679 | 8,250 | 14,929 | 46'/,491 | ||||||||||||||
| Other Income | 1,702 | 1,792 | 7,445 | ||||||||||||||||
| Interest Received | 290 | 290 | 42 | ||||||||||||||||
| u br |
( | ross rncome | ARJ | 126,495 | 8,250 | I34,745 | 523,746 | ||||||||||||
| A2 Asset and | investment | sales | |||||||||||||||||
| (see table). | |||||||||||||||||||
| Sub total | |||||||||||||||||||
| Total | receipts | 126,495 | 8,250 | - | 134,745 | 523,746 | |||||||||||||
| A3Pa ants |
|||||||||||||||||||
| stan | 33,121 | 33,121 | 35,035 | ||||||||||||||||
| Food and other supplies | a47 | 391 | |||||||||||||||||
| Uuliiies | 38,723 | 38,723 | 21,102 | ||||||||||||||||
| Building Services | $97 | 897 | 793 | ||||||||||||||||
| Repairs &Maintenance | 13,796 | 8,250 | 22,046 | 461,252 | |||||||||||||||
| Sundries | 1,787 | 1,787 | 3,648 | ||||||||||||||||
| Professional Senrices |
2,987 | 2,987 | 4,127 | ||||||||||||||||
| Sub total | 92,158 | 8,250 | 100,406 | 526,348 | |||||||||||||||
| A4 Asset and | investment | ||||||||||||||||||
| purchases, (see |
table) | ||||||||||||||||||
| Solar Panels - Cost | |||||||||||||||||||
| Solar Pane/s - Loan | repaymeiil | ||||||||||||||||||
| Sub total | |||||||||||||||||||
| Total payments | 92,158 | 8,250 | - | 100,408 | 526,348 | ||||||||||||||
| Net ofreceiptsl(paymentsj | 34,337 | 34,3 | 2,692 | ||||||||||||||||
| A5 Transfers | between | funds | |||||||||||||||||
| A6 Cash funds | last year end | 85,712 | 85,712 | 88,314 | |||||||||||||||
| Cash funds | this | year | end | 120,049 | 120,049 | 85,712 |
| ~ | ~ | ~ ~ |
~ ~ | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | |||||||||||||
| funds | funds | funds | |||||||||||||
| to nearest 5 | to | awutat | 5 | to neer stf | |||||||||||
| Bt Cash funds | sailk Accoiihts | 120049 | |||||||||||||
| Total | cash funds | 120,049 | |||||||||||||
| (ag e hd | wiNrecetpls | and payments | |||||||||||||
| sca | nllsll | ||||||||||||||
| Unrestricted | Restricted | Endowment | |||||||||||||
| funds | funds | funds | |||||||||||||
| IJ ieii | to ntersstf | to | nearest | 5 | lonea stf |
||||||||||
| B2Dther monetary assets | I ettings | ncome receveeie | 33,218 | ||||||||||||
| I'01345 | Fund asset |
Iowhich Irel |
Current value lans |
||||||||||||
| B3investment | assets | Slackrock | I oge | ||||||||||||
| Fund | towhich | current value |
|||||||||||||
| asset | baton | 0 encl |
|||||||||||||
| B4Assets retained for the | Freehold | Properly | 1,747,553 | ||||||||||||
| charity'0 own |
use | Playground Fistulas It Flange |
5 | 397 631 |
|||||||||||
| Solar panels | 17,500 | ||||||||||||||
| Fund | to which | Amount | due | When due | |||||||||||
| blblll | isletss | 0 tktus | one | ||||||||||||
| 65 Liabilities | Deposits | held | 2,355 | ||||||||||||
| Signed by one or two trustees on behalf of ag the trustees |
Si na | Name | Date of 0 roust |
| ~ ~ | ~ ~ |
|||
|---|---|---|---|---|
| The | object ofthe Trust, as set out in the Constitution, are: |
|||
| The provision and maintenance ofthe Buckden Village Hall and |
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| associated playing fields, sports facilities, children's play area |
||||
| and 'valley area'. | ||||
| Summary | ofthe objects of | These facilities are to be for the use of residents ofthe parish of |
||
| the charity | set out in | its | Buckden and neighbourhood. | |
| governing | document | No distinction of sex, race or of political, religious and other |
||
| opinions should be made. |
||||
| The Trust is not affiliated with any political or religious |
||||
| organisation. | ||||
| Overview | ||||
| The Trust has continued to manage the facilities ofthe village |
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| hall and recreation ground throughout the year on behalf ofthe |
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| residents of Buckden. | ||||
| The facilities are used by a wide range oforganisations within |
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| the village, including the library, village club, playgroup and |
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| various sports clubs for which there are appropriate leases in |
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| place. | ||||
| Other groups and individuals hire the hall and grounds for |
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| conferences, wedding receptions and parties |
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| Financial Review |
||||
| Income excluding grant income increased 53%toE119,816as |
||||
| hire income slowly recovered post Covid and lease increases |
||||
| Summary | ofthe main | for utilities and inflation were implemented. Rates for hire |
||
| activities undertaken | for the | continue to offer good value for high quality facilities with | ||
| public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the |
average Google ratings of4.7/5.0 stars from customers. Lease rents are based on independent third party surveyor valuation reports to ensure fair commercial rates. Grant income decreased over the year, reflecting the large grant obtained in 2022 for remediation work on the nature park |
|||
| Charity Commission | on | and lake. The Trust continues to actively seek grant funding |
||
| public benefit) | and secured just under f15,000 in the year, the majority of | |||
| which was spent on increasing biodiversity in the grounds and |
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| grounds maintenance. |
||||
| Overall cash at the bank increased by f34,337tof120,049, |
||||
| reflecting the recovery in the hospitality industry and careful |
||||
| financial management. |
||||
| Staff costs decreased marginally as one post proved difficult to |
||||
| fill. Volunteers filled the gap, ensuring that there was no |
||||
| diminution in customer service |
||||
| The Trustees continue to look for grants and opportunities to |
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| raise funds for the charity ofthe Village Hall Trust in addition to | ||||
| promoting the charity's facilities in order to increase income |
||||
| from lettings. The charity's costs and expenses are under | ||||
| constant review, and the Trustees are confident that they can |
||||
| continue to maintain the facilities for the benefit ofthe |
||||
| community. | ||||
| R | 4 of7 March 2020 |
| Reserves | Reserves |
|---|---|
| It is the policy ofthe charity to maintain sufficient unrestricted funds |
|
| to cover the day to day running costs ofthe charity and to respond |
|
| to specific expenditure requirements as considered necessary. The |
|
| trustees consider that the minimum level ofreserves should be |
|
| F30,000to cover a 3-month period, and this threshold is stress- |
|
| tested over the financial year. | |
| Risk Management | |
| The Trustees are aware ofthe major strategic, business, and |
|
| operational risks which the Trust faces. They confirm that systems |
|
| have been established to enable regular reports to be produced, so |
|
| that necessary steps can be taken to mitigate these risks. | |
| Future Developments | |
| ~ | The Trust has prioritised several improvements over the next few |
| years supported by fund-raising and grants, particularly in energy- |
|
| saving measures to reduce future running costs across the estate |
|
| and achieving sustainability and net zero targets. |
|
| ~ | The Trust's main hall is over 50years old, with the newer |
| extensions now over 20 years old. The fabric and fittings will need |
|
| to be replaced in the next few years, which require capital |
|
| expenditure on the building infrastructure, as well as fittings and |
|
| furniture. | |
| ~ | In the next financial year, the Trust is working with sports bodies to |
| improve the condition ofthe playing fields and to create a new |
|
| sports storage facility. The field mower which is virtually derelict, |
|
| will also be replaced using the grants Trustees successfully raised. |
| Ad | ditional details |
o | fobjective | s and activities (Optional information |
) | ||
|---|---|---|---|---|---|---|---|
| The Trust continues to work with the |
Football Association | and partners | |||||
| (Howdens) to help fund building improvements and upgrades to |
our | ||||||
| You may choose further statements, relevant, about: |
to include where |
sports pitches. The Buckden Parish grounds maintenance and purchased park. |
Council provided grants for a floating island for the nature |
||||
| a | policy on grantmaking; | The Trust continues to raise funds towards the renovation | of its | 11- | |||
| acre estate and buildings. | |||||||
| ~ | policy programme | related | |||||
| investment; | The Trust is very focused on sustainability and resilience |
and | |||||
| ~ | contribution made volunteers. |
by | continues to pursue opportunities to carbon efficiency through investment |
renovate its premises and improve in energy-saving measures such |
|||
| as installing LED lighting. |
|||||||
| A volunteer rou has been formed |
to maintain the Valle |
area, |
| ~ | ~ | ~ ~ ~ |
||||
|---|---|---|---|---|---|---|
| Summary ofthe main achievements ofthe charity during the year |
The Trust is an integral part ofvillage life, offering facilities and activities that cover a wide range of interests for residents, as well as providing a quality setting for life milestones, such as children's parties, weddings, wakes, church services and clubs. The Trust takes into account |
|||||
| comments and suggestions from residents and also works closely with |
||||||
| the Parish Council to fulfil longer term delivery priorities, although the |
||||||
| Trust and Parish Council are separate legal entities with separate and |
||||||
| independent boards. The Trust is fully financially self-supporting and |
||||||
| receives no regular financial support from the Parish Council, other than |
||||||
| a modest grant for grounds-keeping and payment ofthe playground's |
||||||
| maintenance. | ||||||
| The Trust takes it charitable status very seriously and supports a number |
||||||
| of public interest charities including providing storage for the British |
||||||
| Legion, facilities for NHS blood banks and clinics and rooms for charity | ||||||
| fund-raising events. The Trust reviews all charitable requests for support |
||||||
| fairly without distinction ofsex, race or of political, religious and other |
||||||
| opinions. All applications are welcome and reviewed by the Trust board |
||||||
| for decision. | ||||||
| The Trust secured charitable donations from the Football Association |
||||||
| who funded refurbishment ofthe playing fields, Howdens who provided |
a | |||||
| new kitchen in the sports pavilion, the Parish Council who donated funds |
||||||
| towards pitch maintenance, OBAS (Offords and Buckden Angling |
||||||
| Society) providing a stock offish for the Valley and the Tree Council who |
||||||
| provided a grant to plant a native English hedge in the Valley, continuing |
||||||
| efforts to improve biodiversity and enhance the nature environment for |
||||||
| residents. | ||||||
| The Trust works hard to expand and develop its customer base, with |
||||||
| several new training contracts, a full weekend ofdance competition, a |
||||||
| second year ofthe popular pantomime and an Exotic Cat Show. |
||||||
| Following the success ofthe Queen's Jubilee tea last year, the Trust |
||||||
| again helped to organise a Coronation tea, inviting single elderly people |
||||||
| who might be experiencing loneliness and isolation. Over 200 people |
||||||
| attended both events. |
||||||
| The Trust maintains high standards of customer service, averaging a |
||||||
| rating of4.7 out of5stars on Google reviews. The Trust also |
||||||
| successfully renewed its ACRE Hallmark 1 accreditation for governance |
||||||
| and management. | ||||||
| It is the policy ofthe charity to maintain enough unrestricted funds to |
||||||
| Brief | statement | ofthe | cover the day to day running costs ofthe charity and to respond to |
|||
| charity's | policy | on reserves | specific expenditure requirements as considered necessary. The |
|||
| Trustees consider that the minimum level ofreserves should be |
||||||
| equivalent to three months average expenditure and should maintain |
free | |||||
| reserves ofF30,000. This amount is under regular review as we are |
||||||
| mindful ofthe challenging macroeconomic context in the post-Covid |
||||||
| world. | ||||||
| The Trustees continue to monitor all areas ofthe charity's activities but |
||||||
| are comfortable that the current level ofreserves is a ro riate. |
||||||
| TAR | 6 of7 March 2020 |