2024-12-31-accounts - 1st Welwyn Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	2	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Welwyn Scout Group 3 0 2 6 0 3 1 0 0 0 9 9 9 8
	Scout Hut
	Lockley's Drive Car Park, Lockley's Drive
	Welwyn , Hertfordshire
	Postcode	A	L	6	9	N	T

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5	Trustee Name	Office (if any)	Dates acted if not for whole year
	Andrew Trotter	Chair
	Leon Stoner	Treasurer
	TonyWorsley	Lead Volunteer
	Mike Gray	Trustee
	Isabel Worsley	Trustee

Section B Structure, governance and management Description of the charity’s trusts Type of governing document The Group governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

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Additional governance issues

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and currently 3 Trustees (including 1 Ex Officio Trustee), and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

Section B	Structure, governance and management(continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. An annual premises audit and fire risk assessment is maintained. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board keeps the value of subscriptions under review. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer all governance and activity of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 5 to 14. If there was a

Section B

Structure, governance and management(continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss. An annual
premises audit and fire risk assessment is maintained.
Injury to leaders, helpers, supporters and members.
The Group through the capitation fees contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is
primarily reliant upon income from subscriptions and
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Board keeps the value of subscriptions under
review.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer all governance and
activity of the group. If there was a reduction in the number
of leaders to an unacceptable level in a particular section or
the group as a whole then there would have to be a
contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 5 to 14. If there was a

2 LT700001 (27 February 2024)

	reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Overall Risk and Internal ControlThe group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Loss of funds due to fraudulent withdrawal: No single person has the authority to move monies or pay monies to other accounts or third parties. Credit cards have a small limit to minimise risk should this occur. Electrical testing of building fixed wiring and electrical equipment- facilities controls in place. `

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Beaver, Cub and Scout Sections meetings each week in term time plus weekend and week camps. Completion of up to 50 activity badges per section. DoE and/or Chief Scout Award long term project badges.

3 LT700001 (27 February 2024)

• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Additional details of the objectives
and activities

Policy on grant making: No grants are made by the
Group.
Contribution made by volunteers: All governance and
activities of the group are run by volunteers.
Policy on investments: The Group’s expenditure is
exclusively to meet section expenses, equipment renewal
and hut running costs, including reserves for major repairs,
to facilitate section meetings and camps for all age groups
from 5-14years.

The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	1. We have shifted to taking payments through our database OSM which will allow automated reporting ofpayments for subs, camps, etc far more easily, and recovery of Gift Aid from HMRC 2. 7 camps, a record, including the Scouts trip to Switzerland to an international site visited by Groups from all over the world. All sections had at least 2 camps available to them. 3. Sign off of our Annual Accounts with no comments or suggestions for improvement from the Independent Examiner 4. No notifiable incidents 5. Record amounts raised by the fund raising team and from external tenants to add to the Equipment and Hut Refurbishment Fund

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

1. We have shifted to taking payments through our
database OSM which will allow automated reporting
ofpayments for subs, camps, etc far more easily, and
recovery of Gift Aid from HMRC
2. 7 camps, a record, including the Scouts trip to
Switzerland to an international site visited by Groups from
all over the world. All sections had at least 2 camps
available to them.
3. Sign off of our Annual Accounts with no comments or
suggestions for improvement from the Independent
Examiner
4. No notifiable incidents
5. Record amounts raised by the fund raising team and
from external tenants to add to the Equipment and Hut
Refurbishment Fund

Section E Financial Review	Section E Financial Review
Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. This includes reserves to meets major repairs and renewals on the Scout Hut. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £15k.

4 LT700001 (27 February 2024)

Details of any funds materially in deficit (circumstances plus steps to eliminate)	Financial Review: 1. Income £72,652 2. Expenditure £57,490 3. Net receipts £15,162 4. Funds in gold account £72,995 a. Funds from hall hire and duck race go in to gold account for hall upkeep/renovations and emergency repairs b. This year we have transferred £60,000 into a high interest 2 year fixed rate bond 5. Key principle is that money from subs and gift aid should cover the basic running costs of the group a. Good news is that we achieved that in 2024 b. However due to increase rates and utility bills we may need to increase subs in 2026 6. Large increase in fund raising in 2024 to offset the cost of the Scout trip to Kandersteg 7. Gift aid allows us to collect 25p for every one pound of subs from the government at no cost to you a. So if you haven’t already, please register for gift aid via OSM

	None

	The principal sources of funds are: subs, fundraising, and tenant income. The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in mainstream banks or building societies including fixed term bonds. Investment Policy and objectives:The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements of the Group.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	NorJam summer camp. Fund Raising already in place.

5 LT700001 (27 February 2024)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Tony Worsley						Andy Trotter

GroupLead Volunteer						GroupChair
2 7 0 7 2 5
2	7	0	7	2	5

6 LT700001 (27 February 2024)


Receipts £17,414 £3,675 £31,035 £1,000 £10,774 £1,575 £0 £7,123 £0 £0 £9 £47 £72,652 Net receipts Funds Held CAF Cash CAF Gold Bank movement Income adjustments Costs adjustments Bank and adjustments YE	Receipts £17,414 £3,675 £31,035 £1,000 £10,774 £1,575 £0 £7,123 £0 £0 £9 £47 YE	Payments Receipts £5,375 £14,944 £0 £3,803 £40,402 £18,361 £0 £0 £694 £3,085 £60 £1,124 £2,192 £0 £82 £6,229 £2,995 £186 £1,208 £0 £3,525 £43 £957 £0 £57,490 £47,775 GiftAid 1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 2024 31.12.24 YE Subscriptions Totals Camps/Activities Donations/Grants Fundraising Bank Int / Charges Utilities Hall Hire Maintenance Insurance Section Expenditure Equipment			Payments £5,145 £0 £15,976 £0 £736 £60 £740 £0 £4,009 £1,152 £3,737 £910 £32,465 £15,311 YE 31.12.23 £10,485 £61,458 £71,943 £10,468 -£4,713 £9,555 £15,311 31.12.23

				£47,775
		£15,162		Net receipts	£15,311
		YE 31.12.24 £14,924 £72,995 £87,919 £15,976 £7,127 -£7,941	Funds Held CAF Cash CAF Gold Bank movement Income adjustments Costs adjustments
		£15,162	Bank and adjustments		£15,311

Income adjustments Gift Aid Nov-Dec23 Gift Aid Jan-Dec24 Hire income Deposits for SC25 Costs adjustments 0 0 Acivities		-£521 A £3,676 B -£285 C £4,257 D £7,127 £0 E £0 F £7,941 G £7,941	Income adjustments Gift Aid Nov-Dec22 Gift Aid Nov-Dec23 Hire income Deposits for SC25 Costs adjustments 0 0 Acivities		£0 A £521 B -£543 C -£4,257 D -£4,279 £0 E £0 F -£8,439 G -£8,439

18/06/2025

Accounts 2024

LT7000(. 1rmlepeTh E¥aminees Rwortto the Tn Uanuary 20241 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs report to the trustees of 1st Weiwyn l Mid Herts District I reportto the trustees on my examination ofthe accounts rfthe I,: Weiwyn / MMJ Herts Distrtct for the year ended 3111212024. Responsibilities and basis of report As the chartty trustees of the I,: Welwyn l Mid Herts Oistrict you are reskwngble forthe preparation of the accounts in accordance wtth the requirements of the Charrlies Act 2011 fthe ACVI. I report in respect of my examination ofthé 1.1 Welwyn l Mid Herts District acCcnts tarrièd out under sertion 145 of the 2011 Act and in c¥rying out my examination I havefoiLowed ali the appticabie Directions given by the Charrty Commission under sects.on 14515llbl of the ACL Independent examinerfs statement I have completed my examination. I ccnfirm thatno matsrial matters have cune to my attention in COnntIon with the èxamination giving MÈ eausè to betievÈ that in any matial reSt accounting recifds were not kept in res ofthe 1%: WeLwyn / Mid Herts Distrirt as requir by section 130 of the Art. or 2. the accounts do not accord with those rÉxords. I have no concems have come 09$ no other matters in CneLlion Vith tht exam4n3tton to whith attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Nam& ffvA Relevant professional qualification or membership of professional t)dIeS Irf any): Address.. Date=