## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||**1st Welwyn Scout Group**
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8||||||||||| ||||Scout Hut||||||||||| ||||Lockley's Drive Car Park, Lockley's Drive||||||||||| ||||Welwyn , Hertfordshire||||||||||| ||||Postcode||||A|L|6||9|N|T| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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3
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5|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Andrew Trotter|Chair|| ||Leon Stoner|Treasurer|| ||TonyWorsley|Lead Volunteer|| ||Mike Gray|Trustee|| ||Isabel Worsley|Trustee|| **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. 1 LT700001 (27 February 2024) Additional governance issues The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and currently 3 Trustees (including 1 Ex Officio Trustee), and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
**Damage to the building, property and equipment**. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss. An annual
premises audit and fire risk assessment is maintained.
**Injury to leaders, helpers, supporters and members**.
The Group through the capitation fees contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
**Reduced income from fund raising**. The Group is
primarily reliant upon income from subscriptions and
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Board keeps the value of subscriptions under
review.
**Reduction or loss of leaders**. The group is totally reliant
upon volunteers to run and administer all governance and
activity of the group. If there was a reduction in the number
of leaders to an unacceptable level in a particular section or
the group as a whole then there would have to be a
contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
**Reduction or loss of members**. The Group provides
activities for all young people aged 5 to 14. If there was a| 2 LT700001 (27 February 2024) ||reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Overall Risk and Internal Control**The group has in place
systems of internal controls that are designed to provide
reasonable assurance against material mismanagement or
loss, these include 2 signatories for all payments and a
comprehensive insurance policies to ensure that insurable
risks are covered.
**Loss of funds due to fraudulent withdrawal**: No single
person has the authority to move monies or pay monies to
other accounts or third parties. Credit cards have a small
limit to minimise risk should this occur.
**Electrical testing of building fixed wiring and electrical**
**equipment**- facilities controls in place. `| |---|---| ||| |**Section C**|**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||
Beaver, Cub and Scout Sections meetings each week in
term time plus weekend and week camps. Completion of
up to 50 activity badges per section. DoE and/or Chief
Scout Award long term project badges.| 3 LT700001 (27 February 2024) |• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Additional details of the objectives
and activities|**Policy on grant making**: No grants are made by the
Group.
**Contribution made by volunteers**: All governance and
activities of the group are run by volunteers.
**Policy on investments**: The Group’s expenditure is
exclusively to meet section expenses, equipment renewal
and hut running costs, including reserves for major repairs,
to facilitate section meetings and camps for all age groups
from 5-14years.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||1. We have shifted to taking payments through our
database OSM which will allow automated reporting
ofpayments for subs, camps, etc far more easily, and
recovery of Gift Aid from HMRC
2. 7 camps, a record, including the Scouts trip to
Switzerland to an international site visited by Groups from
all over the world. All sections had at least 2 camps
available to them.
3. Sign off of our Annual Accounts with no comments or
suggestions for improvement from the Independent
Examiner
4. No notifiable incidents
5. Record amounts raised by the fund raising team and
from external tenants to add to the Equipment and Hut
Refurbishment Fund| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. This
includes reserves to meets major repairs and renewals on
the Scout Hut. The Group Trustee Board considers that the
group should hold a sum equivalent to 12 months running
costs, circa £15k.| 4 LT700001 (27 February 2024) |Details of any funds materially in deficit
(circumstances plus steps to eliminate)|**Financial Review:**
1. Income £72,652
2. Expenditure £57,490
3. Net receipts £15,162
4. Funds in gold account £72,995
a. Funds from hall hire and duck race go in to gold account
for hall upkeep/renovations and emergency repairs
b. This year we have transferred £60,000 into a high interest
2 year fixed rate bond
5. Key principle is that money from subs and gift aid should
cover the basic running costs of the group
a. Good news is that we achieved that in 2024
b. However due to increase rates and utility bills we may
need to increase subs in 2026
6. Large increase in fund raising in 2024 to offset the cost of
the Scout trip to Kandersteg
7. Gift aid allows us to collect 25p for every one pound of
subs from the government at no cost to you
a. So if you haven’t already, please register for gift aid via
OSM| |---|---| ||| ||None| ||| ||**The principal sources of funds are: subs, fundraising,**
**and tenant income.**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in mainstream
banks or building societies including fixed term bonds.
**Investment Policy and objectives:**The Group Trustee
Board regularly monitors the levels of bank balances and
the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires
a period of notice before funds may be withdrawn, before
doing so the Group Trustee Board considers the cash flow
requirements of the Group.| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||NorJam summer camp. Fund Raising already in place.| 5 LT700001 (27 February 2024) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Tony Worsley||||||Andy Trotter| ||||||||| ||GroupLead Volunteer||||||GroupChair| ||2
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5||||||| ||2|7|0|7|2|5|| 6 LT700001 (27 February 2024) ||||||||| |---|---|---|---|---|---|---|---| ||**Receipts**
£17,414
£3,675
£31,035
£1,000
£10,774
£1,575
£0
£7,123
£0
£0
£9
£47
£72,652
Net receipts
**Funds Held**
CAF Cash
CAF Gold
Bank movement
Income adjustments
Costs adjustments
Bank and adjustments
**YE**|**Receipts**
£17,414
£3,675
£31,035
£1,000
£10,774
£1,575
£0
£7,123
£0
£0
£9
£47
**YE**|**Payments**
**Receipts**
£5,375
£14,944
£0
£3,803
£40,402
£18,361
£0
£0
£694
£3,085
£60
£1,124
£2,192
£0
£82
£6,229
£2,995
£186
£1,208
£0
£3,525
£43
£957
£0
£57,490
£47,775
**GiftAid**
**1st Welwyn Scout Group (Reg Charity 302603)**
**Receipts and Payments for year ending 2024**
**31.12.24**
**YE**
**Subscriptions**
**Totals**
**Camps/Activities**
**Donations/Grants**
**Fundraising**
**Bank Int / Charges**
**Utilities**
**Hall Hire**
**Maintenance**
**Insurance**
**Section Expenditure**
**Equipment**||||**Payments**
£5,145
£0
£15,976
£0
£736
£60
£740
£0
£4,009
£1,152
£3,737
£910
£32,465
£15,311
**YE 31.12.23**
£10,485
£61,458
£71,943
£10,468
**-£4,713**
£9,555
£15,311
**31.12.23**| ||||||||| |||||||£47,775|| ||||£15,162|||Net receipts|£15,311| ||||**YE 31.12.24**
£14,924
£72,995
£87,919
£15,976
£7,127
-£7,941||**Funds Held**
CAF Cash
CAF Gold
Bank movement
Income adjustments
Costs adjustments||| ||||£15,162||Bank and adjustments||£15,311| ||||||||| ||**Income adjustments**
Gift Aid Nov-Dec23
Gift Aid Jan-Dec24
Hire income
Deposits for SC25
**Costs adjustments**
0
0
Acivities||-£521
**_A_**
£3,676
**_B_**
-£285
**_C_**
£4,257
**_D_**
£7,127
£0
**_E_**
£0
**_F_**
£7,941
**_G_**
£7,941||Income adjustments
Gift Aid Nov-Dec22
Gift Aid Nov-Dec23
Hire income
Deposits for SC25
Costs adjustments
0
0
Acivities||£0
**_A_**
£521
**_B_**
-£543
**_C_**
-£4,257
**_D_**
-£4,279
£0
**_E_**
£0
**_F_**
-£8,439
**_G_**
-£8,439| ||||||||| 18/06/2025 Accounts 2024 LT7000(￿. 1rmlepeTh￿ E¥aminees Rwortto the Tn￿ Uanuary 20241 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examinerfs report to the trustees of 1st Weiwyn l Mid Herts District I reportto the trustees on my examination ofthe accounts rfthe I,: Weiwyn / MMJ Herts Distrtct for the year ended 3111212024. Responsibilities and basis of report As the chartty trustees of the I,: Welwyn l Mid Herts Oistrict you are reskwngble forthe preparation of the accounts in accordance wtth the requirements of the Charrlies Act 2011 fthe ACVI. I report in respect of my examination ofthé 1.1 Welwyn l Mid Herts District acCc￿nts tarrièd out under sertion 145 of the 2011 Act and in c¥rying out my examination I havefoiLowed ali the appticabie Directions given by the Charrty Commission under sects.on 14515llbl of the ACL Independent examinerfs statement I have completed my examination. I ccnfirm thatno matsrial matters have cune to my attention in COnn￿tIon with the èxamination giving MÈ eausè to betievÈ that in any mat*ial reS￿t accounting recifds were not kept in res￿ ofthe 1%: WeLwyn / Mid Herts Distrirt as requir￿ by section 130 of the Art. or 2. the accounts do not accord with those rÉxords. I have no concems have come ￿￿09$ no other matters in C￿neLlion V*ith tht exam4n3tton to whith attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Nam& ffvA Relevant professional qualification or membership of professional t￿)dIeS Irf any): Address.. Date=