Trustees, Annual Report For the period From (start datel to end date Section A Reference and administration details Charity name 3rd Ware Scout Council other names the charity is known by 3rd Ware Scout Group Registered charity number (rf any) HQ registration number Charitys principal address Broadrneads Ware Postcode Names of the charity trustees who manage the charity (These MYllbepubli&hedin thè annualtsportoflhF chgntyand the ChorityRegislfjrrfreporbrtyfora Rfj9yStpred Ch8htywvth? ¢hBrftyFBguldDrl Trustee Name Office {if any) Dates acted if not for whole year Keith Jennings Matthèw Reason Peter BOteIe Amanda Swatton Duncan Stevenson Daniel O'Neill Linda O'Neill Tomas Svedik Jererny Pick Richard Marlow Chair Group Lead Volunteer Treasurer Secreta 10 12 13 14 15 Narnes and addresses of advisers (optional infomiatton but encouraged as best practice) lThesg wlllbgpubllshedin the 8nnualrepDrtorth9 Type of advisor Name Address 1 LTT00001 114 September 20241
Section B Structure, governance and management Description of the charitys trusts Type of governing document The Group'slDistrict'slArea'slCounty's (deletè as appropriatel governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority lo the Bye Laws of the Association and The Policy. Organisation and Rules of The SCDUI Association. le.g- trust deed, constitution) How the charity is consliluted The GrouplDistricVArealCounty (delete as appropriatel is a trust established under its rules which are common to all Scouts. le.g. trust, assDC131ion, company) Trustee selection methods le.g. appointed by. elected by) The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. Additional governance issues (optional information bul encouraged as best praclic&l You may choose to include additional information. where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charily Trustees, of the Scout Group which is an educational charity- As charity trustees they are responsible for complying with legislation applicabl& lo charities. This includes the regislralion, keeping proper accoLJnls and making returns lo the Charity Commission as appropriate. Policies and procedu$ adopted for.. al the induction and training of tmstees,. bl Iruslee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trusleesl and meets every # months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and miligaled, buildings and equipment are in good working order, and everyone follows legal requirements and the organisalion's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. 2 LT700001 {14 September 20241
711r25. 1..27 PM Twstses-annuakeport-2025.xlsx ".Se•tion B t jccnlinueol Risk and Internal Control (Operationall The Group Trustee Board has identified the major risks to hich they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisalions. The Group has sufficient buildings and contents insurance . in place to mitigate against permanent loss. Injury to leader5, helpers, supporters and member8. The Group through the capitation fees contributes to the Scout ssocialions national accident Insuran policy. Risk ssessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either emporarily or pertnanently. Reduction or loss of le3ders. The group 15 totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. httpSJh%Wfjr0pbDx.rnrh0Me13rd Ware TrusteesAGM 2025?previw-Trustses-annual-reptsrt-2025Jlsx
- 1..27 PM Trustee5-gnnual-report-2025.xlsx ReductlDn or loss of mernbers. The Group provides activities lor all young people aged 4 10 18. If there was a reduction in membership in a particular section or the group as wholè then there would have to be a contraction, cons01idalion or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Financial) The grDUP has in place systems of internal controls that are designed lo provide reasonable assurance against material mismanagemènt or loss, these include 2 signatories tor all payments and a comprehensive insurance policies lo ensure that insurable risks are covered. Section C Summary of the objects of the charity set out in its govgrning document The Purpose of Scoutlng Scouting exists lo actively engage and 5UPPOrt young people in their personal d2velopment, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-respecl and resped for others. Care - We support others 8nd take care Df the world in hich we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - Wè makè a positive difference-, we co- operate with others and make friends. The Scout Method Scouting lakes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun lake part in activities indoors and outdoors learn by doing share in spiritual refl2Ction lake responsibility and makè choices undertake new and challenging activities make and live by their Promise. httpS'.IlvA.dropbOX.c0M1h0Mel3rd Ware TrusteesAGM 2025?preview=Trust88S-annual-r8port-2025.xlsx 417
711125, 1..27 PM Trustees-annu81-r8pOrt-2025.sX Summary of the main activities in relation lo these objects he Charity provides a programme of weekly and other events for young people aged 4- 14 Addttional details of the objectives and actwities (optional information but encouraged as best practi) You slat ay choose to include further ments, where relevant, about= pol co cy on grantmaking- lribution made by volunteers- cy on investments. pol Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D .Achievements and perforw.ance Sum the ary of the main achievements of harity during the year The charity provided activities lo advance citizenship for over 80 oun eo Section E Financial Revic%w Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reseNes is lo hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold htsjkn.dropbDX.C0rn1h0rne13rd War8TrustsesAGM 2D257previw-TruStse8-annual-r8POrt-2025lsX
711125, 1..27 PM TruSlees-annual-report-2025.SX a sum equivaieni 10 "1£ monins running costs, circa tJOK The Group held reserves of approximately £185k against this al year end. This is above the levellbelow required for Operating expenses. However this can be explained as the Group intends to embark on a major building programme in the near fijlurè Quantify and explain any designations Details of any funds materially in deficit leircumstances plus steps lo eliminate) None Further financial review detsils (optional informatitsnl You Infor the charity's principal sources Df funds (including any fundraisingl., ay choose lo include additional ¥¥th*rWFcOl¢yant. about.. The Group's Income and Expenditure is very small and as a consequencè does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therèfore adopted a low risk strategy to thè investment of its funds. All funds are held in cash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the levels of bank balances and the inlerèsl rates received to ensure he group obtains maximum value and incorne from ils banking arrangernents. Occasionally this may involve Ljsing an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. investment policy and objectives., Section F Other G[1c.1-_ Plans for future periods (details of any significant activities planned to achieve https-Jlwwi.dropbox.comlhome13rd W8r8 Trustees AGM 2025?pieview-TftJst8as-annual-report-2025.xlÈ¥
- 1..27 PM Trustees-annual-iepDrt-2025.xlsx Major building works planned during the next financial year .S-rtion G Declai ation The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signaturelsl Full namels) Keith Jennin Matthew Reason Position {eg Secretary, Chair) Chair Grou Lead Volunteer Date httpsJIw.df0PbOx.cornlhorneI3rd Ware TrusttÈs AGM 2025?previeYr-Twstees-snnual-rgport-2025xlsx 7n
3rd Ware Scout Group (302591) Receipts and Payments Account
| Year start date | Year end date | |||
|---|---|---|---|---|
| For | the year from |
01-Apr-24 | To | 31-Mar-25 |
Receipts and payments
----- Start of picture text -----
31st March 2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 15,832 15,832 14,681
Donations 490 490 400
Camp and Camp activities 9,224 9,224 12,332
Gift Aid 2,949 2,949 3,099
Other similar income - County Lottery
218 218 163
& cont to trip
Cash Receipts - part Exp - -
Sub total 28,713 - - 28,713 30,675
Grants
Maintenenace grant - - - - -
Other grants -EHDC - - - - -
Sub total - - - - -
Fundraising events (gross)
Uniform Sales - - - - 296
Detail 2 - - - -
Detail 3 - - - -
Other fundraising activities 476 - - 476 1,412
Sub total 476 - - 476 1,708
Scout hut income
Hire of building 1,515 - - 1,515 1,342
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total 1,515 - - 1,515 1,342
Investment income
Bank interest 425 - - 425 562
Building Society interest - - - -
The Scout Association Short Term
Investment Service - - - -
Other investment income M&G 351 - - 351 173
h ib d
Sub total 776 - - 776 735
Total Gross Income 31,480 - - 31,480 34,460
Asset and investment sales, etc. - - - - -
Total receipts 31,480 - - 31,480 34,460
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LT700003 July 2021)
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3rd Ware Scout Group (302591) Receipts and Payments Account
| Year start date | Year end date | |||
|---|---|---|---|---|
| For | the year from |
01-Apr-24 | To | 31-Mar-25 |
Receipts and payments
31st March 2025
2024
----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on
9,447 - 9,447 7,375
(National/County/Area/District)
Youth programme and activities 4,969 - 4,969 5,609
Refund of subs / activities 15 15 53
Adult support and training - - -
Rent Rates Refuse 1,350 - 1,350 4,661
Water and Sewerage 344 - 344 454
Electricity and Gas 1,851 - 1,851 1,074
Insurance 3,877 - 3,877 2,954
Repairs and Renewals 4,029 - 4,029 673
Materials and equipment 699 - 699 3,244
Printing and photocopying - - - -
Contribution to camp costs 6,267 - 6,267 8,378
Uniforms 54 - 54 63
AGM and trustee expenses - Admin 1,406 - 1,406 1,338
Badges & Scarves 982 - 982 1,722
Cleaning 653 - 653 528
Broadband 287 - 287 274
Sub total 36,232 - - 36,232 38,400
Fundraising & other expenses
- - - - -
Donations - - - - -
Hall refund deposit - - - - 25
Other fundraising costs 33 - - 33 48
Sub total 33 - - 33 73
Total Gross Expenditure 36,265 - - 36,265 38,473
Asset and investment - - - - -
Total payments 36,265 - - 36,265 38,473
Net of receipts/(payments) - 4,783 - - - 4,783 - 4,013
Transfers between funds - - - -
Cash funds last year end 67,163 - 67,163 71,176
Cash funds this year end 62,380 - - 62,380 67,163
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LT700003 July 2021)
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3rd Ware Scout Group (302591) Receipts and Payments Account
For the year from
Year start date
01-Apr-24
To
Year end date 31-Mar-25
Statement of assets and liabilities at the end of the year
31st March 2025
----- Start of picture text -----
31st March 2025 2024
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 2,626 - - 2,626 4,292
Bank deposit account 29,072 - 29,072 28,647
Bank Camp account 30,682 - - 30,682 34,224
The Scout Association Short Term
Investment Service - - - -
Cash/Floats - - - - -
Total cash funds 62,380 - - 62,380 67,163
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments 103,870 - - 103,870 98,359
Other investments - detail - - - -
Sub total 103,870 - - 103,870 98,359
Non monetary assets for
charity's own use
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - -
Land and buildings 286,755 - - 286,755 286,755
Motor vehicles 5,159 - - 5,159 5,159
Scouting equipment, furniture etc 30,000 - - 30,000 30,000
Contents 28,990 - - 28,990 28,990
Sub total 350,904 - - 350,904 350,904
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 517,154 - - 517,154 516,426
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name
Chair Treasurer
LT700003 July 2021)
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Independent examiner's report to the trustees of 3rd Ware Scouts I report to the trustees on my examination of the accounts of the 3[¢ Ware Scouts for the year ended 31° March 2025. Responsibilities and basis of report As the charity trustees of 3 Ware Scouts, you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. I report in respect of my examination of the 310 Ware Scouts accounts carried out under Section 145 of the 2011 Act and in carrying OLrt my examination I have followed all thè applicable Directions given by the Charity Commission under sectton 14515llbl of the Art. Independent examiner's ststement I have completed my examination. I confim) that no material matters have Come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the 3r0 Ware Scouts as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection wfch the examination to which attertion should be drawn in this report in order to enable a proper under5tsndin9 of the •¢¢ounts to be reached. Signed.. Name: Geoffrey Addy Relèvant professionaL qualtfication or membership of professional bodies lif any).. ACMA Address.. 34 Furlong Way. Great Amwell. Ware SG12 9TF. Date- 24" lune 2025