Trustees, Annual Report
For the period
From (start datel
to end date
Section A
Reference and administration details
Charity name
3rd Ware Scout Council
other names the charity is known by
3rd Ware Scout Group
Registered charity number (rf any)
HQ registration number
Charitys principal address
Broadrneads
Ware
Postcode
Names of the charity trustees who manage the charity
(These MYllbepubli&hedin thè annualtsportoflhF chgntyand the ChorityRegislfjrrfreporbrtyfora Rfj9yStpred Ch8htywvth? ¢hBrftyFBguldDrl
Trustee Name
Office {if any)
Dates acted if not
for whole year
Keith Jennings
Matthèw Reason
Peter BOteIe
Amanda Swatton
Duncan Stevenson
Daniel O'Neill
Linda O'Neill
Tomas Svedik
Jererny Pick
Richard Marlow
Chair
Group Lead Volunteer
Treasurer
Secreta
10
12
13
14
15
Narnes and addresses of advisers (optional infomiatton but encouraged as best practice)
lThesg wlllbgpubllshedin the 8nnualrepDrtorth9
Type of advisor
Name
Address
1 LTT00001 114 September 20241
Section B
Structure, governance and management
Description of the charitys trusts
Type of governing document
The Group'slDistrict'slArea'slCounty's (deletè as
appropriatel governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority lo the Bye Laws of the Association and
The Policy. Organisation and Rules of The SCDUI
Association.
le.g- trust deed, constitution)
How the charity is consliluted
The GrouplDistricVArealCounty (delete as appropriatel is a
trust established under its rules which are common to all
Scouts.
le.g. trust, assDC131ion, company)
Trustee selection methods
le.g. appointed by. elected by)
The Trustees are appointed in accordance with the Policy,
Organisalion and Rules of The Scout Association.
Additional governance issues (optional information bul encouraged as best praclic&l
You may choose to include additional
information. where relevant, about..
The Group is managed by the Group Trustee Board, the
members of which are the 'Charily Trustees, of the Scout
Group which is an educational charity- As charity trustees
they are responsible for complying with legislation applicabl&
lo charities. This includes the regislralion, keeping proper
accoLJnls and making returns lo the Charity Commission as
appropriate.
Policies and procedu$ adopted for..
al the induction and training of tmstees,.
bl Iruslee, consideration of major risks
and the systems and procedures to
manage them
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trusleesl and meets every # months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and miligaled, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisalion's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
2 LT700001 {14 September 20241
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".Se•tion B
t jccnlinueol
Risk and Internal Control (Operationall
The Group Trustee Board has identified the major risks to
hich they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concem that have been
identified are..
Damage to the building, propety and equipment. The
Group would request the use of buildings, propety and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisalions.
The Group has sufficient buildings and contents insurance .
in place to mitigate against permanent loss.
Injury to leader5, helpers, supporters and member8. The
Group through the capitation fees contributes to the Scout
ssocialions national accident Insuran policy. Risk
ssessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
emporarily or pertnanently.
Reduction or loss of le3ders. The group 15 totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
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ReductlDn or loss of mernbers. The Group provides
activities lor all young people aged 4 10 18. If there was a
reduction in membership in a particular section or the
group as wholè then there would have to be a contraction,
cons01idalion or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control (Financial)
The grDUP has in place systems of internal controls that
are designed lo provide reasonable assurance against
material mismanagemènt or loss, these include 2
signatories tor all payments and a comprehensive
insurance policies lo ensure that insurable risks are
covered.
Section C
Summary of the objects of the charity
set out in its govgrning document
The Purpose of Scoutlng
Scouting exists lo actively engage and 5UPPOrt young
people in their personal d2velopment,
empowering them to make a positive contribution to
society.
The Values of Scouting
As Scouts we are guided by these values..
Integrity - We act with integrity,. we are honest, trustworthy
and loyal.
Respect - We have self-respecl and resped for others.
Care - We support others 8nd take care Df the world in
hich we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - Wè makè a positive difference-, we co-
operate with others and make friends.
The Scout Method
Scouting lakes place when young people, in partnership
with adults, work together based on the
values of Scouting and..
enjoy what they are doing and have fun
lake part in activities indoors and outdoors
learn by doing
share in spiritual refl2Ction
lake responsibility and makè choices
undertake new and challenging activities
make and live by their Promise.
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417
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Summary of the main activities in
relation lo these objects
he Charity provides a programme of weekly and other
events for young people aged 4- 14
Addttional details of the objectives and actwities (optional information but encouraged as best practi)
You
slat
ay choose to include further
ments, where relevant, about=
pol
co
cy on grantmaking-
lribution made by volunteers-
cy on investments.
pol
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D
.Achievements and perforw.ance
Sum
the
ary of the main achievements of
harity during the year
The charity provided activities lo advance citizenship for
over 80
oun
eo
Section E
Financial Revic%w
Brief statement of the charity's policy on
reserves
Reserves Policy
The Group's policy on reseNes is lo hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
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a sum equivaieni 10 "1£ monins running costs, circa tJOK
The Group held reserves of approximately £185k against
this al year end. This is above the levellbelow required for
Operating expenses. However this can be explained as the
Group intends to embark on a major building programme in
the near fijlurè
Quantify and explain any designations
Details of any funds materially in deficit
leircumstances plus steps lo eliminate)
None
Further financial review detsils (optional informatitsnl
You
Infor
the charity's principal sources Df funds
(including any fundraisingl.,
ay choose lo include additional
¥¥th*rWFcOl¢yant. about..
The Group's Income and Expenditure is very small and as
a consequencè does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therèfore adopted a low risk strategy to thè
investment of its funds. All funds are held in cash using
only mainstream banks or building societies.
how expenditure has supported the
key objectives of the charity.,
The Group Trustee Board regularly monitors the levels of
bank balances and the inlerèsl rates received to ensure
he group obtains maximum value and incorne from ils
banking arrangernents. Occasionally this may involve
Ljsing an account that requires a period of notice before
funds may be withdrawn, before doing so the Group
Trustee Board considers the cash flow requirements.
investment policy and objectives.,
Section F
Other G[1c.1-_
Plans for future periods (details of any
significant activities planned to achieve
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Major building works planned during the next financial year
.S-rtion G
Declai ation
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
Signaturelsl
Full namels)
Keith Jennin
Matthew Reason
Position {eg Secretary, Chair)
Chair
Grou
Lead Volunteer
Date
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7n
## **3rd Ware Scout Group (302591) Receipts and Payments Account**
|||Year start date||Year end date|
|---|---|---|---|---|
|**For**|**the year**
**from**|**01-Apr-24**|**To**|**31-Mar-25**|
## **Receipts and payments**
**----- Start of picture text -----**
31st March 2025 2024
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 15,832 15,832 14,681
Donations 490 490 400
Camp and Camp activities 9,224 9,224 12,332
Gift Aid 2,949 2,949 3,099
Other similar income - County Lottery
218 218 163
& cont to trip
Cash Receipts - part Exp - -
Sub total 28,713 - - 28,713 30,675
Grants
Maintenenace grant - - - - -
Other grants -EHDC - - - - -
Sub total - - - - -
Fundraising events (gross)
Uniform Sales - - - - 296
Detail 2 - - - -
Detail 3 - - - -
Other fundraising activities 476 - - 476 1,412
Sub total 476 - - 476 1,708
Scout hut income
Hire of building 1,515 - - 1,515 1,342
Hire of equipment - - - - -
Other Scout hut income - - - - -
Sub total 1,515 - - 1,515 1,342
Investment income
Bank interest 425 - - 425 562
Building Society interest - - - -
The Scout Association Short Term
Investment Service - - - -
Other investment income M&G 351 - - 351 173
h ib d
Sub total 776 - - 776 735
Total Gross Income 31,480 - - 31,480 34,460
Asset and investment sales, etc. - - - - -
Total receipts 31,480 - - 31,480 34,460
**----- End of picture text -----**
LT700003 July 2021)
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## **3rd Ware Scout Group (302591) Receipts and Payments Account**
|||Year start date||Year end date|
|---|---|---|---|---|
|**For**|**the year**
**from**|**01-Apr-24**|**To**|**31-Mar-25**|
## **Receipts and payments**
**31st March 2025**
**2024**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on
9,447 - 9,447 7,375
(National/County/Area/District)
Youth programme and activities 4,969 - 4,969 5,609
Refund of subs / activities 15 15 53
Adult support and training - - -
Rent Rates Refuse 1,350 - 1,350 4,661
Water and Sewerage 344 - 344 454
Electricity and Gas 1,851 - 1,851 1,074
Insurance 3,877 - 3,877 2,954
Repairs and Renewals 4,029 - 4,029 673
Materials and equipment 699 - 699 3,244
Printing and photocopying - - - -
Contribution to camp costs 6,267 - 6,267 8,378
Uniforms 54 - 54 63
AGM and trustee expenses - Admin 1,406 - 1,406 1,338
Badges & Scarves 982 - 982 1,722
Cleaning 653 - 653 528
Broadband 287 - 287 274
Sub total 36,232 - - 36,232 38,400
Fundraising & other expenses
- - - - -
Donations - - - - -
Hall refund deposit - - - - 25
Other fundraising costs 33 - - 33 48
Sub total 33 - - 33 73
Total Gross Expenditure 36,265 - - 36,265 38,473
Asset and investment - - - - -
Total payments 36,265 - - 36,265 38,473
Net of receipts/(payments) - 4,783 - - - 4,783 - 4,013
Transfers between funds - - - -
Cash funds last year end 67,163 - 67,163 71,176
Cash funds this year end 62,380 - - 62,380 67,163
**----- End of picture text -----**
LT700003 July 2021)
2 of 3
# **3rd Ware Scout Group (302591) Receipts and Payments Account**
**For the year from**
Year start date
**01-Apr-24**
**To**
Year end date **31-Mar-25**
## **Statement of assets and liabilities at the end of the year**
## **31st March 2025**
**----- Start of picture text -----**
31st March 2025 2024
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 2,626 - - 2,626 4,292
Bank deposit account 29,072 - 29,072 28,647
Bank Camp account 30,682 - - 30,682 34,224
The Scout Association Short Term
Investment Service - - - -
Cash/Floats - - - - -
Total cash funds 62,380 - - 62,380 67,163
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments 103,870 - - 103,870 98,359
Other investments - detail - - - -
Sub total 103,870 - - 103,870 98,359
Non monetary assets for
charity's own use
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - -
Land and buildings 286,755 - - 286,755 286,755
Motor vehicles 5,159 - - 5,159 5,159
Scouting equipment, furniture etc 30,000 - - 30,000 30,000
Contents 28,990 - - 28,990 28,990
Sub total 350,904 - - 350,904 350,904
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 517,154 - - 517,154 516,426
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
Signature Print Name
Chair Treasurer
LT700003 July 2021)
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Independent examiner's report to the trustees of 3rd Ware Scouts
I report to the trustees on my examination of the accounts of the 3[¢ Ware Scouts for the year ended 31°
March 2025.
Responsibilities and basis of report
As the charity trustees of 3 Ware Scouts, you are responsible forthe preparation of the accounts in
accordance with the requirements of the Charities Act 2011 I'the Act'l.
I report in respect of my examination of the 310 Ware Scouts accounts carried out under Section 145 of the
2011 Act and in carrying OLrt my examination I have followed all thè applicable Directions given by the
Charity Commission under sectton 14515llbl of the Art.
Independent examiner's ststement
I have completed my examination. I confim) that no material matters have Come to my attention in
connection with the examination giving me cause to believe that in any material respect.
accounting records were not kept in respect of the 3r0 Ware Scouts as required by section 130 of
the Act,. or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection wfch the examination to which
attertion should be drawn in this report in order to enable a proper under5tsndin9 of the •¢¢ounts to be
reached.
Signed..
Name: Geoffrey Addy
Relèvant professionaL qualtfication or membership of professional bodies lif any).. ACMA
Address.. 34 Furlong Way. Great Amwell. Ware SG12 9TF.
Date- 24" lune 2025