Trustees, Annual Report For the period From (start datel lo end date Section A Reference and administration details Charity name 3rd Ware Scout Group Other names the charity is known by Registered charity number {rf any} HQ registration number Charity's principal address Broadmeads Ware Hertfordshire Postcode Names of the charity trustees who manage the charity (These lIepubledln the 8nNualrmrtoflhe ¢h*tyendthe Char1tyR8oisteriffreport[or1 Registeredcharitywrfb 8 ¢hatyr8g Trustee Narne Office Irf any} Dates acted if not for whole year Keith Jennin Peter Bolevyle Matthew Reason And Halpin Rachel Swatton Duncan Stevenson Chair Treasurer Group Scout Leader Daniel O'Neill Linda O'Neill Sarah Laverick Tomas Svetlik Jerem Pick David Lee 10 12 13 14 15 Names and addresses of advisers (optional information bul encouraged as best practice) bv1llb6pu&hedtrn Iheannualt¥porfafb¢haiti1 Type of advisor Name Address 1 Lf700001 (3rd December 20181
Section 8 Structure, govemance and management Descripb"on of the charity's trus15 Type of goveming document The Group's governing docurnenls are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority lo the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed, constitulionl How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. le.g. Irusl, association, company) Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordanTr with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charty Commission as appropriate. Policies and proeedures adopted for.. al the inducb.on and training of trustees., bl trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders lif opted to lake on the responsibility) and parenys representation and meets when required. Members of the Executive Committee complete 'Essent181 Information forExecubve Committee, training within the first 5 months of joining the committee. This Group Exe¢utive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointrnenls and is responsible for. The maintenance of Group propety", The raising of funds and the administration of Group finance., The insurance of persons, propety and equipment Group public occasions., Assisting in the recruitment of leaders and other adult supporL Appointing any sub committees that may be required., Appointing Gmup Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018)
Section B Strueturei governance and management Icontinuedl Risk and Internal Control (Part 1) The Group Executive Committee has identified the rnajor risks lo which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main area5 of concern that have been identified are.. Damage to the building, propety and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place lo mitigate against permanent loss. Injury to leaders, helper5, SUPPOrters and members. The Group through the capitation fees contributes to the Scout Associations national accident insumnce poliw_ Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising_ The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income lo the gmup on an ongoing basis, either temporarily or pemanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a particular section or the group as a whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a Section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Part 21 The group has in place systems of intemal controls that are designed to provicle reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (3rd December 20181
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, ompowering them to make a positive contribution to society. Summary of the objects of the charity set The Values of Seouting As Scouts we are guided by these values-. Integrity - We act wth integrity,. we are honest. trUSorthY and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we co- operate with others and make friends. The charity provides weekly and ad-hoc activities for young people from ages 4- 14 Summary of the main activities in relation to these objects Additional details of the objectives and activities loplional information but encouraged as best practice) You may choose lo include further statements, where relevant, about.. policy on grantmaking., . contribution made by volunteers,. policy on investments. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Public benefit statemont 4 LT70000113rd December 20181
Section D Achievements and performance Summary ofthe main achievements of the charity during the year The charity provided activities to advance citizenship for 80 young people Section E Financial Review Brief statement of the charity's policy on Reserves Policy The Gmup's policy on reseNes is to hold sufFicient The Group held reserves of approximatety £X against this a year end. This is above the level required for operating expenses. However. this can be explained as the Group intends to embark upon an extensive building programme in the near fijture. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps lo eliminate) None 5 LT700001 (3rd December 20181
Further financial review details loplional informalionl You may choose to include additional information, where relevan( about.. the charivs principal sources of funds Investment Policy The Group's Income and Expenditure is very small and as a how expenditure has supported the key objectives of the charity., The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from ils banking arrangements. Occasionally this may involve using an account that requires a period of noti¢e before funcjs may be withdrawn, before doing so the Group Executive considers the cash flow requirements. investment policy and objectives., Section F Other Optional Intormation Plans for future periods (details of any Major construction works planned during the next year using Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's Iruslees Signaturels) Full namelsl Keith Jennings Matthew Reason Position {eg Secretary, Chair) Chair Group Scout Leader Dale 6 LT700001 {3rd December 20181
3rd Ware Scout Group (302591) Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date 31-Mar-24 |
||||
|---|---|---|---|---|---|---|---|---|
| For the year from |
01-Apr-23 | To | 31-Mar-24 | |||||
| Receipts and payments | ||||||||
| Receipts | Unrestricted funds £ 14,681 400 12,332 3,099 163 30,675 - - - 296 - - 1,412 1,708 1,342 - - 1,342 562 173 734 34,459 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st March 2024 |
Total funds £ 14,681 400 12,332 3,099 163 - 30,675 - - - 296 - - 1,412 1,708 1,342 - - 1,342 562 - - 173 734 34,459 - 34,459 |
2023 Total funds £ |
||||
| Donations, legacies and similar income |
||||||||
| Membership subscriptions | 14,681 | 13,265 | ||||||
| Donations | 400 | 600 | ||||||
| Camp and Camp activities | 12,332 | 8,185 | ||||||
| Gift Aid | 3,099 | - | ||||||
| Other similar income - County Lottery & cont to trip |
163 | 89 | ||||||
| Cash Receipts - part Exp | - | |||||||
| Sub total | 30,675 | 22,139 | ||||||
| Grants | ||||||||
| Maintenenace grant | - | - | ||||||
| Other grants -EHDC | - | 3,306 | ||||||
| Sub total | - | 3,306 | ||||||
| Fundraising events (gross) | ||||||||
| Uniform Sales | 296 | 194 | ||||||
| Detail 2 | - | - | ||||||
| Detail 3 | - | - | ||||||
| Other fundraising activities | 1,412 | 426 | ||||||
| Sub total | 1,708 | 620 | ||||||
| Scout hut income | ||||||||
| Hire of building | 1,342 | 963 | ||||||
| Hire of equipment | - | - | ||||||
| Other Scout hut income | - | - | ||||||
| Sub total | 1,342 | 963 | ||||||
| Investment income | ||||||||
| Bank interest | 562 | 30 | ||||||
| Building Society interest | - | |||||||
| The Scout Association Short Term Investment Service |
40 | |||||||
| Other investment income M&G |
173 | 324 | ||||||
| ~~h~~ ~~ib~~ ~~d~~ Sub total |
734 | 394 | ||||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||||
| 27,422 | ||||||||
| - | - | - | - | - | ||||
| 34,459 | - | - | ||||||
| 34,459 | - | - | 34,459 | 27,422 |
1 of 3
LT700003 July 2021)
3rd Ware Scout Group (302591) Receipts and Payments Account
Year start date Year end date For the year 01-Apr-23 To 31-Mar-24 from
Year end date
Receipts and payments
| Payments | Unrestricted funds £ 7,375 5,609 53 - 4,661 454 1,074 2,954 673 3,244 - 8,378 63 1,338 1,722 528 274 38,400 - - 25 48 73 38,473 |
Unrestricted funds £ 7,375 5,609 53 - 4,661 454 1,074 2,954 673 3,244 - 8,378 63 1,338 1,722 528 274 38,400 - - 25 48 73 38,473 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st March 2024 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st March 2024 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st March 2024 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st March 2024 |
Total funds £ |
Total funds £ |
2023 Total funds £ |
|---|---|---|---|---|---|---|---|---|---|
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/Area/District) |
7,375 | 7,375 | 5,832 | ||||||
| Youth programme and activities | 5,609 | 5,609 | 7,267 | ||||||
| Refund of subs | 53 | 53 | - | ||||||
| Adult support and training | - | - | - | ||||||
| Rent Rates Refuse | 4,661 | 4,661 | 428 | ||||||
| Water and Sewerage | 454 | 454 | 334 | ||||||
| Electricity and Gas | 1,074 | 1,074 | 2,152 | ||||||
| Insurance | 2,954 | 2,954 | 2,659 | ||||||
| Repairs and Renewals | 673 | 673 | 1,559 | ||||||
| Materials and equipment | 3,244 | 3,244 | 762 | ||||||
| Printing and photocopying | - | - | - | ||||||
| Contribution to camp costs | 8,378 | 8,378 | 6,479 | ||||||
| Uniforms | 63 | 63 | 89 | ||||||
| AGM and trustee expenses - Admin | 1,338 | 1,338 | 1,215 | ||||||
| Badges & Scarves | 1,722 | 1,722 | 1,121 | ||||||
| Cleaning | 528 | 528 | 567 | ||||||
| Broadband | 274 | 274 | 239 | ||||||
| Sub total | 38,400 | 38,400 | 30,703 | ||||||
| Fundraising & other expenses | |||||||||
| - | - | - | |||||||
| Donations | - | - | 25 | ||||||
| Hall refund deposit | 25 | 25 | - | ||||||
| Other fundraising costs | 48 | 48 | 40 | ||||||
| Sub total | 73 | 73 | 65 | ||||||
| Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||||||
| 30,768 | |||||||||
| - | - | - | - | - | |||||
| 38,473 - 4,014 - 71,177 67,163 |
- - - - |
- - - - - |
|||||||
| 30,768 | |||||||||
| - 4,014 | - | - | - 4,014 | - 3,346 | |||||
| - | - | - | - | ||||||
| 71,177 | - | 71,177 | 74,523 | ||||||
| 67,163 | - | - | 67,163 | 71,177 |
2 of 3
LT700003 July 2021)
3rd Ware Scout Group (302591) Receipts and Payments Account
For the year from
Year start date
01-Apr-23
To
Year end date
31-Mar-24
Statement of assets and liabilities at the end of the year
31st March 2024
| Unrestricted funds £ Cash funds Bank current account 4,292 Bank deposit account 28,647 Bank Camp account 34,224 The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 67,163 (agree balances with receipts andpayments a/c) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments 98,359 Other investments - detail - Sub total 98,359 Non monetary assets for ~~charity~~'~~s own use~~ Badge stock - Shop stock - Other stock - Land and buildings 286,755 Motor vehicles 5,159 Scouting equipment, furniture etc 30,000 Contents 28,990 Sub total 350,904 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Restricted funds £ - - - - - ok - - - - - - - - - - - - - - - - - - - - - - 31st Mar |
Endowment funds £ - - - - - - ok - - - - - - - - - - - - - - - - - - - - - - ch 2024 |
Total funds £ 4,292 28,647 34,224 - - 67,163 ok - - - - - 98,359 - 98,359 - - - 286,755 5,159 30,000 28,990 350,904 - - - - - - |
2022 Total funds £ |
|||||
| 19,507 | |||||||||
| 13,639 | |||||||||
| 23,586 | |||||||||
| 14,445 | |||||||||
| - | |||||||||
| 71,177 | |||||||||
| ok | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 94,474 | |||||||||
| - | |||||||||
| 94,474 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 251,623 | |||||||||
| 4,500 | |||||||||
| 6,820 | |||||||||
| 25,289 | |||||||||
| 288,232 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total net assets | 516,426 | - | - | 516,426 | 453,883 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name
Chair
Treasurer
3 of 3
LT700003 July 2021)
Independent examinerfs report to the trustees of 3rd Ware Scouts I reportto thetnjstees on my examination of the accourts ofthe 3ffj Ware ScoLrts forthe year ended 31" March 2024. Responsibilities and basis of report As the charitytrUSt of 3" Ware Scouts. you are reSnSi1)Ie for the preparation of the accounts in accordance with the requlrements of the Charrties Act 2011 [e Acil. I report in respect of my examirtration of the Ware Scouts accounts canied out under section 145 of the 2011 Act and in carTring out my examination I have foU0V authe applicable Directions given by the Chatity Commission under section 145151(bl of the ACL Independent examinerfs statement I have ¢ompLeted my examinatioTh I confirn that no material matter5 have come to my attention in connection with the examination gNing me cause to believe that in ary matefial respecL accounting e0rdS were not kept in respect of the 3" Ware Scouts as required by section 130 of the Art or 2. thè accounts do not accord wrth those record& I have no ¢oncems and have come across other matters in connection v*Tth the examinat.on to which attention should be drawn in this rewrt in orderto enable a proper understsnding of the accounts to be reathed. Signed.. Name.. Geo dy ReLevant professional qualification or membership of proftssional bodies rrf any)". ACMA Add5> 34 Furlong Way. Great AmweLL Ware SG12 9TF. Date: 5th November 2024