Trustees, Annual Report
For the period
From (start datel
lo end date
Section A
Reference and administration details
Charity name
3rd Ware Scout Group
Other names the charity is known by
Registered charity number {rf any}
HQ registration number
Charity's principal address
Broadmeads
Ware
Hertfordshire
Postcode
Names of the charity trustees who manage the charity
(These lIepubledln the 8nNualrmrtoflhe ¢h*tyendthe Char1tyR8oisteriffreport[or1 Registeredcharitywrfb 8 ¢hatyr8g
Trustee Narne
Office Irf any}
Dates acted if not for
whole year
Keith Jennin
Peter Bolevyle
Matthew Reason
And Halpin
Rachel Swatton
Duncan Stevenson
Chair
Treasurer
Group Scout Leader
Daniel O'Neill
Linda O'Neill
Sarah Laverick
Tomas Svetlik
Jerem Pick
David Lee
10
12
13
14
15
Names and addresses of advisers (optional information bul encouraged as best practice)
bv1llb6pu&hedtrn Iheannualt¥porfafb¢haiti1
Type of advisor
Name
Address
1 Lf700001 (3rd December 20181
Section 8
Structure, govemance and management
Descripb"on of the charity's trus15
Type of goveming document
The Group's governing docurnenls are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority lo the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
{e.g. trust deed, constitulionl
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
le.g. Irusl, association, company)
Trustee selection methods
le.g. appointed by, elected by)
The Trustees are appointed in accordanTr with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about..
The Group is managed by the Group Executive Committee,
the members of which are the 'Charity Trustees, of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charty Commission as
appropriate.
Policies and proeedures adopted for..
al the inducb.on and training of trustees.,
bl trustee, consideration of major risks
and the systems and procedures to
manage them
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders lif opted to lake on
the responsibility) and parenys representation and meets
when required.
Members of the Executive Committee complete 'Essent181
Information forExecubve Committee, training within the first
5 months of joining the committee.
This Group Exe¢utive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointrnenls and is responsible for.
The maintenance of Group propety",
The raising of funds and the administration of Group finance.,
The insurance of persons, propety and equipment
Group public occasions.,
Assisting in the recruitment of leaders and other adult
supporL
Appointing any sub committees that may be required.,
Appointing Gmup Administrators and Advisors other than
those who are elected.
2 LT700001 (3rd December 2018)
Section B
Strueturei governance and management Icontinuedl
Risk and Internal Control (Part 1)
The Group Executive Committee has identified the rnajor
risks lo which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main area5 of concern that have
been identified are..
Damage to the building, propety and equipment. The Group
would request the use of buildings, propety and equipment
from neighbouring organisalions such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place lo mitigate against permanent loss.
Injury to leaders, helper5, SUPPOrters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insumnce poliw_ Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising_ The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions lo increase
the income lo the gmup on an ongoing basis, either
temporarily or pemanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders lo an
unacceptable level in a particular section or the group as a
whole then there would have lo be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a Section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control (Part 21
The group has in place systems of intemal controls that are
designed to provicle reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
3 LT700001 (3rd December 20181
Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
ompowering them to make a positive contribution to society.
Summary of the objects of the charity set
The Values of Seouting
As Scouts we are guided by these values-.
Integrity - We act wth integrity,. we are honest. trUSorthY
and loyal.
Respect- We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference,. we co-
operate with others and make friends.
The charity provides weekly and ad-hoc activities for young
people from ages 4- 14
Summary of the main activities in relation
to these objects
Additional details of the objectives and activities loplional information but encouraged as best practice)
You may choose lo include further
statements, where relevant, about..
policy on grantmaking.,
. contribution made by volunteers,.
policy on investments.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Public benefit statemont
4 LT70000113rd December 20181
Section D
Achievements and performance
Summary ofthe main achievements of
the charity during the year
The charity provided activities to advance citizenship for 80
young people
Section E
Financial Review
Brief statement of the charity's policy on
Reserves Policy
The Gmup's policy on reseNes is to hold sufFicient
The Group held reserves of approximatety £X against this a
year end. This is above the level required for operating
expenses. However. this can be explained as the Group
intends to embark upon an extensive building programme in
the near fijture.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps lo eliminate)
None
5 LT700001 (3rd December 20181
Further financial review details loplional informalionl
You may choose to include additional
information, where relevan( about..
the charivs principal sources of funds
Investment Policy
The Group's Income and Expenditure is very small and as a
how expenditure has supported the key
objectives of the charity.,
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from ils banking
arrangements. Occasionally this may involve using an
account that requires a period of noti¢e before funcjs may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.
investment policy and objectives.,
Section F
Other Optional Intormation
Plans for future periods (details of any
Major construction works planned during the next year using
Section G
Declaration
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's Iruslees
Signaturels)
Full namelsl
Keith Jennings
Matthew Reason
Position {eg Secretary, Chair)
Chair
Group Scout Leader
Dale
6 LT700001 {3rd December 20181
## **3rd Ware Scout Group (302591) Receipts and Payments Account**
||||Year start date|Year start date|Year start date|Year start date|Year end date
**31-Mar-24**||
|---|---|---|---|---|---|---|---|---|
||**For the year**
**from**||**01-Apr-23**||**To**||**31-Mar-24**||
||||||||||
|**Receipts and payments**|||||||||
|**Receipts**|**Unrestricted**
**funds**
**£**
**14,681**
**400**
**12,332**
**3,099**
**163**
**30,675**
**-**
**-**
**-**
**296**
**-**
**-**
**1,412**
**1,708**
**1,342**
**-**
**-**
**1,342**
**562**
**173**
**734**
**34,459**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st March 2024**||||**Total funds**
**£**
**14,681**
**400**
**12,332**
**3,099**
**163**
**-**
**30,675**
**-**
**-**
**-**
**296**
**-**
**-**
**1,412**
**1,708**
**1,342**
**-**
**-**
**1,342**
**562**
**-**
**-**
**173**
**734**
**34,459**
**-**
**34,459**|**2023**
**Total funds**
**£**|
|**Donations, legacies and similar**
**income**|||||||||
|Membership subscriptions|**14,681**|||||||**13,265**|
|Donations|**400**|||||||**600**|
|Camp and Camp activities|**12,332**|||||||**8,185**|
|Gift Aid|**3,099**|||||||**-**|
|Other similar income - County Lottery
& cont to trip|**163**|||||||**89**|
|Cash Receipts - part Exp||||||||**-**|
|**Sub total**|**30,675**|||||||**22,139**|
|**Grants**|||||||||
|Maintenenace grant|**-**|||||||**-**|
|Other grants -EHDC|**-**|||||||**3,306**|
|**Sub total**|**-**|||||||**3,306**|
|**Fundraising events (gross)**|||||||||
|Uniform Sales|**296**|||||||**194**|
|Detail 2|**-**|||||||**-**|
|Detail 3|**-**|||||||**-**|
|Other fundraising activities|**1,412**|||||||**426**|
|**Sub total**|**1,708**|||||||**620**|
|**Scout hut income**|||||||||
|Hire of building|**1,342**|||||||**963**|
|Hire of equipment|**-**|||||||**-**|
|Other Scout hut income|**-**|||||||**-**|
|**Sub total**|**1,342**|||||||**963**|
|**Investment income**|||||||||
|Bank interest|**562**|||||||**30**|
|Building Society interest||||||||**-**|
|The Scout Association Short Term
Investment Service||||||||**40**|
|Other investment income M&G
|**173**|||||||**324**|
|~~h~~
~~ib~~
~~d~~
**Sub total**|**734**|||||||**394**|
|**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**|||||||||
|||||||||**27,422**|
||||||||||
||**-**||**-**||**-**||**-**|**-**|
||**34,459**||**-**||**-**||||
||**34,459**||**-**||**-**||**34,459**|**27,422**|
1 of 3
LT700003 July 2021)
## **3rd Ware Scout Group (302591) Receipts and Payments Account**
Year start date Year end date **For the year 01-Apr-23 To 31-Mar-24 from**
Year end date
## **Receipts and payments**
|**Payments**|**Unrestricted**
**funds**
**£**
**7,375**
**5,609**
**53**
**-**
**4,661**
**454**
**1,074**
**2,954**
**673**
**3,244**
**-**
**8,378**
**63**
**1,338**
**1,722**
**528**
**274**
**38,400**
**-**
**-**
**25**
**48**
**73**
**38,473**|**Unrestricted**
**funds**
**£**
**7,375**
**5,609**
**53**
**-**
**4,661**
**454**
**1,074**
**2,954**
**673**
**3,244**
**-**
**8,378**
**63**
**1,338**
**1,722**
**528**
**274**
**38,400**
**-**
**-**
**25**
**48**
**73**
**38,473**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st March 2024**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st March 2024**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st March 2024**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st March 2024**|**Total funds**
**£**|**Total funds**
**£**|**2023**
**Total funds**
**£**|
|---|---|---|---|---|---|---|---|---|---|
|**Charitable Payments**||||||||||
|Membership subscriptions paid on
(National/County/Area/District)|**7,375**||||||**7,375**||**5,832**|
|Youth programme and activities|**5,609**||||||**5,609**||**7,267**|
|Refund of subs|**53**||||||**53**||**-**|
|Adult support and training|**-**||||||**-**||**-**|
|Rent Rates Refuse|**4,661**||||||**4,661**||**428**|
|Water and Sewerage|**454**||||||**454**||**334**|
|Electricity and Gas|**1,074**||||||**1,074**||**2,152**|
|Insurance|**2,954**||||||**2,954**||**2,659**|
|Repairs and Renewals|**673**||||||**673**||**1,559**|
|Materials and equipment|**3,244**||||||**3,244**||**762**|
|Printing and photocopying|**-**||||||**-**||**-**|
|Contribution to camp costs|**8,378**||||||**8,378**||**6,479**|
|Uniforms|**63**||||||**63**||**89**|
|AGM and trustee expenses - Admin|**1,338**||||||**1,338**||**1,215**|
|Badges & Scarves|**1,722**||||||**1,722**||**1,121**|
|Cleaning|**528**||||||**528**||**567**|
|Broadband|**274**||||||**274**||**239**|
|**Sub total**|**38,400**||||||**38,400**||**30,703**|
|**Fundraising & other expenses**||||||||||
||**-**||||||**-**||**-**|
|Donations|**-**||||||**-**||**25**|
|Hall refund deposit|**25**||||||**25**||**-**|
|Other fundraising costs|**48**||||||**48**||**40**|
|**Sub total**|**73**||||||**73**||**65**|
|**_Total Gross Expenditure_ **
**Asset and investment**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**30,768**|
|||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**38,473**
**- 4,014**
**-**
**71,177**
**67,163**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**|||||
||||||||||**30,768**|
|||||||||||
||**- 4,014**||**-**||**-**||**- 4,014**||**- 3,346**|
||**-**||**-**||**-**||**-**|||
||**71,177**||||**-**||**71,177**||**74,523**|
||**67,163**||**-**||**-**||**67,163**||**71,177**|
2 of 3
LT700003 July 2021)
## **3rd Ware Scout Group (302591) Receipts and Payments Account**
**For the year from**
Year start date
**01-Apr-23**
**To**
Year end date
**31-Mar-24**
## **Statement of assets and liabilities at the end of the year**
**31st March 2024**
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current account
**4,292**
Bank deposit account
**28,647**
Bank Camp account
**34,224**
The Scout Association Short Term
Investment Service
**-**
Cash/Floats
**-**
**Total cash funds**
**67,163**
(agree balances with receipts andpayments a/c)
ok
**Other monetary assets**
Tax claim
**-**
Debts due from the
County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**98,359**
Other investments - detail
**-**
**Sub total**
**98,359**
**Non monetary assets for**
~~**charity**~~**'**~~**s own use**~~
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**286,755**
Motor vehicles
**5,159**
Scouting equipment, furniture etc
**30,000**
Contents
**28,990**
**Sub total**
**350,904**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**|||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
ok
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31st Mar**||**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
ok
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**ch 2024**||**Total funds**
**£**
**4,292**
**28,647**
**34,224**
**-**
**-**
**67,163**
ok
**-**
**-**
**-**
**-**
**-**
**98,359**
**-**
**98,359**
**-**
**-**
**-**
**286,755**
**5,159**
**30,000**
**28,990**
**350,904**
**-**
**-**
**-**
**-**
**-**
**-**||**2022**
**Total funds**
**£**|
|||||||||||
||||||||||**19,507**|
||||||||||**13,639**|
||||||||||**23,586**|
||||||||||**14,445**|
||||||||||**-**|
||||||||||**71,177**|
||||||||||ok|
|||||||||||
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
|||||||||||
||||||||||**-**|
||||||||||**94,474**|
||||||||||**-**|
||||||||||**94,474**|
|||||||||||
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
||||||||||**251,623**|
||||||||||**4,500**|
||||||||||**6,820**|
||||||||||**25,289**|
||||||||||**288,232**|
|||||||||||
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
|||||||||||
|**Total net assets**|**516,426**||**-**||**-**||**516,426**||**453,883**|
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
Signature Print Name
Chair
Treasurer
3 of 3
LT700003 July 2021)
Independent examinerfs report to the trustees of 3rd Ware Scouts
I reportto thetnjstees on my examination of the accourts ofthe 3ffj Ware ScoLrts forthe year ended 31"
March 2024.
Responsibilities and basis of report
As the charitytrUSt of 3" Ware Scouts. you are reSnSi1)Ie for the preparation of the accounts in
accordance with the requlrements of the Charrties Act 2011 [e Acil.
I report in respect of my examirtration of the Ware Scouts accounts canied out under section 145 of the
2011 Act and in carTring out my examination I have foU0V authe applicable Directions given by the
Chatity Commission under section 145151(bl of the ACL
Independent examinerfs statement
I have ¢ompLeted my examinatioTh I confirn that no material matter5 have come to my attention in
connection with the examination gNing me cause to believe that in ary matefial respecL
accounting e0rdS were not kept in respect of the 3" Ware Scouts as required by section 130 of
the Art or
2. thè accounts do not accord wrth those record&
I have no ¢oncems and have come across other matters in connection v*Tth the examinat.on to which
attention should be drawn in this rewrt in orderto enable a proper understsnding of the accounts to be
reathed.
Signed..
Name.. Geo
dy
ReLevant professional qualification or membership of proftssional bodies rrf any)". ACMA
Add5> 34 Furlong Way. Great AmweLL Ware SG12 9TF.
Date: 5th November 2024