Trustees’ ' Annual Report
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For the period
From (start date) bof: fo fe fp te | to end date
Section A Reference and administration details
Charity name 3rd Ware Scout Group
Registered charity number (if any) FERRER
HQ registration number FREEEEELE
Hertfordshire
Pressels ls tal |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Chanity with a charity regulator)
Trustee Name Office (if any) Dates acted If not for
whole year
1 Keith Jennings | [—char—S] |]
2 PeterBotevle | [treasurer] |
3 Gavin Matthews Group ScoutLeader[
4 Andy Halpin ee
5|RachelSwatton |
6| Duncan Stevenson | |
7[LauraBarker[| |
g| Jacqueline Matthews ||
9 Daniel O'Neill es
10 Linda O'Neill es
11 SarahLaverick [|]
12 TomasSvetik. |]
13/JeremyPick [|]
14] Davidlee [| CC]
| Ct—“<—~—SC(‘CWTTTCTCTCUdTSd
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Typeofadvisor | —Name | Address
eSCO
4 LT700001 (3rd December 2018)
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| Section B | Section B | Structure,governanceandmanagement | |
|---|---|---|---|
| Description ofthe charity's trusts | |||
| Type ofgoverningdocument | TheGroup's governingdocuments arethose oftheThe ScoutAssociation. They consist of a Royal Charter, which in |
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| turn gives authority to the Bye Laws oftheAssociation and | |||
| The Policy, Organisation and Rules ofThe Scout | |||
| (e.g.trustdeed, | constitution) | iation. aucanian |
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| Howthe charity | is constituted | The Group is a trust established under its ruleswhich are | |
| common to all Scouts. | |||
| og: (e.g. trust, association, company) |
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| : Trustee selection methods (e.g. appointed by, elected by) |
TheTrustees are appointed in accordance with the Policy, Organisation and Rules ofThe ScoutAssociation. |
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| Additional governance issues (optional | information but encouraged as best practice) | ||
| You may choose to include additional | The Group is managed bythe Group Executive Committee, | ||
| information, where relevant, about: | themembers ofwhich are the ‘Charity Trustees’ ofthe | ||
| Scout Group which is an educational charity. As charity | |||
| trustees they are responsible forcomplying with legislation | |||
| applicable to charities. This includes the registration, keeping properaccounts and making returns to the Charity |
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| Commission as appropriate. | |||
| POleies andprecedires adopted1 _ a)theinduction andtraining oftrustees; b)trustee’ consideration ofmajor risks and thesystems and procedures to |
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| managethem | when required. | ||
| Members of the Executive Committee complete ‘Essential | |||
| Information forExecutive Committee’ training within the first | |||
| 5 months ofjoining the committee. | |||
| This Group Executive Committee exists to support the | |||
| Group Scout Leader in meeting the responsibilities ofthe | |||
| appointments and is responsible for: | |||
| The maintenance of Group property; | |||
| The raising offunds and the administration ofGroup | |||
| finance; | |||
| The insurance of persons, property and equipment; | |||
| Group public occasions; | |||
| Assisting in the recruitment of leaders and other adult | |||
| support; Appointinganysub committeesthatmayberequired; Appointing GroupAdministrators andAdvisors otherthan thosewhoareelected. |
2 LT700001 (3rd December 2018)
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| Section | B | Structure, governance and management (continued) |
|---|---|---|
| Risk and Internal Control (Part 1) | ||
| The Group Executive Committee has identified the major | ||
| risks to which they believe the Group is exposed, these | ||
| have been reviewed and systems have been established to | ||
| mitigate against them. The main areas ofconcern that have | ||
| been identified are: | ||
| Damage to the building, property and equipment. The Group | ||
| would request the use of buildings, property and equipment | ||
| from neighbouring organisations such as the church, | ||
| community centre and other ScoutGroups. Similar | ||
| reciprocal arrangements exist with these organisations. The | ||
| Group has sufficient buildings and contents insurance in | ||
| place to mitigate against permanent loss. | ||
| Injury to leaders, helpers, supporters and members. The | ||
| Group through the capitation fees contributes to the Scout | ||
| Associations national accident insurance policy. Risk | ||
| Assessments are undertaken before all activities. | ||
| Reduced income from fund raising. The Group is primarily | ||
| reliant upon income from subscriptions and fundraising. The | ||
| group does hold a reserve to ensure the continuity of | ||
| activities should there be a major reduction in income. The | ||
| Committee could raise the value of subscriptions to increase | ||
| the income to the group on an ongoing basis, either | ||
| temporarily or permanently. | ||
| Reduction or loss of leaders. The group is totally reliant | ||
| upon volunteers to run and administer the activities ofthe | ||
| group. Iftherewas a reduction in the number of leaders to | ||
| an unacceptable level in a particular section or the group as | ||
| a whole then there would have to be a contraction, | ||
| consolidation or closure of a section. In the worst case | ||
| scenario the complete closure ofthe Group. | ||
| Reduction or loss of members. The Group provides | ||
| activities for all young people aged6 to 18. Iftherewas a | ||
| reduction in membership in a particular section orthe group | ||
| as whole then there would have to be a contraction, | ||
| consolidation or closure of a section. In the worst case | ||
| scenario the complete closure ofthe Group. | ||
| Risk and Internal Control (Part 2) | ||
| Thegrouphasinplacesystemsofinternalcontrolsthatare |
3 LT700001 (3rd December 2018)
designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities | |
|---|---|---|
| The Purpose of Scouting | ||
| Summary ofthe objects ofthe charity set out in its governing document |
Scouting exists to actively engageand supportyoung people in their personal development, |
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| empowering them to make a positive contribution to society. | ||
| The Values ofScouting | ||
| As Scoutswe are guided by these values: Integrity -We actwith integrity; we are honest, trustworthy |
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| and loyal. Respect -We have self-respect and respect for others. |
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| Care -We support others and take care ofthe world in | ||
| which we live. | ||
| Belief -We explore our faiths, beliefs and attitudes. | ||
| Co-operation -Wemakea positive difference;we co- | ||
| operate with others and make friends. | ||
| The Scout Method | ||
| Scouting takes placewhen young people, in partnership | ||
| with adults, work together based on the | ||
| values ofScouting and: | ||
| - enjoywhatthey are doing and have fun | ||
| - take part in activities indoors and outdoors | ||
| - learn by doing | ||
| - share in spiritual reflection | ||
| - take responsibility and make choices | ||
| - undertake new and challenging activities | ||
| - make and live by their Promise. | ||
| Summary ofthe main activities in relation | ||
| to these objects | ||
| The charity provides weeklyand ad-hoc activities foryoung | ||
| peoplefrom ages6 - 14 | ||
| Additionaldetailsoftheobjectivesand activities(optionalinformation butencouragedasbestpractice) Youmaychooseto includefurther |
a |
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| 4LT700001(3rdDecember2018) |
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|statements,|where|relevant,|about:|
||policy|on|grantmaking;|
||contribution|made|by|volunteers;|
|*|policy|on|investments.|
|Public|benefit|statement|The|Group|meets|the|Charity|Commission's|public|benefit|
|criteria|under|both|the|advancement|of|education|and|the|
|advancement|of|citizenship|or community|development|
|headings.|
|Section|D|Achievements|and|performance|
|Summary|of the|main|achievements|of|[The|charity|provided|activities|to|advance|citizenship|for 80|
|the|charity|during|the|yearjyoung|people|
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|Section|E|Financial|Review|
|Brief|statement|of the|charity’s|policy|on|
|reserves|Reserves|Policy|
|The|Group's|policy|on|reserves|is|to|hold|sufficient|
|resources|to|continue|the|charitable|activities|of|the|group|
|should|income|and|fundraising|activities|fall|short.|The|
|Group|Executive|Committee|considers|that|the|group|should|
|hold|a|sum|equivalent|to|12|months|fixed|running|costs.|
|The|Group|held|reserves|against|this|at|year|end|at|above|
|the|level|required|for|operating|expenses.|However,|this|can|
|be|explained|as|the|Group|is|saving|to|embark|upon|an|
|extensive|building|programme|in|the|near|future.|
|Quantify and|explain|any|designations|
|Details of any funds|materially|in|deficit|
|(circumstances|plus|steps|to|eliminate)|
|||5|LT700001|(3rd December 2018)|
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Further thancial reyiew ddail$ {oiXKW InIty11) information, ¥there relevant, abryJt . ts charitys wirKipal soUrS of lu lindudir4 any fundrwsiThJl," has IheTfe adopted a Irm risk strategy to I irNesbnent of ts lunds Al fund5 we hd in cash uwrvj Y (4Aains m•xEnyJm vabje frcth rts bgnkirvj Stttion F Otlier Optional Inlorination Pl•n$ forfirtur• rIodS Idetw'ls of any gnTrfKant KIl¥e• plarn•d to athw• Sgiliofi G sign C bthalf olth• bixteos AP•f•41•fJ F1 nllnw(•l Ch 6 Lflofyjoil3 OecrtAr20161
Peter Botevyle Group Treasurer 3RD WARE SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31 Mar 2022
| 31-Mar-22 £ £ 13733.45 1.36 463.66 14.78 479.8 0 6562.7 0 817 817 0 21819.93 |
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|---|---|
| INCOME | |
| SUBSCRIPTIONS INVESTMENT INCOME DEPOSIT ACCOUNT M&G SHORT TERM INVESTMENT HALL HIRE ACTIVITIES CAMPING FUNDRAISING FUNDRAISING ACTIVITIES DONATIONS OTHER INCOME TAX RECOVERIES - gift aid OTHER INCOME |
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| Total Income | 43412.88 |
| 31-Mar-22 £ £ 0 0 157.05 2393.64 3.99 721.99 3276.67 1959.18 531.04 2490.22 |
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| PAYMENTS | |
| PREMISES LEASE RATES ELECTRICITY/WATER INSURANCE HQ MAINTENANCE OTHER EXPENSES DONATIONS ACTIVITIES CAMPING- Camp account OTHER ADMINISTRATION AND ESTABLISHMENT |
| CAPITATION SUBSCRIPTIONS - YL ADMINISTRATION EQUIPMENT PURCHASES CAMPING MATERIAL AND EQUIPMENT BADGES LEADER UNIFORM & TRAINING OTHER |
6136 208 564.22 6908.22 545.95 748.74 1294.69 804.4 428.4 259.62 |
6136 208 564.22 |
|---|---|---|
| Total payments | 15462.22 | |
| 31-Mar-22 £ £ 31047.39 13609.53 15401.03 14405.59 0 |
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| STATEMENT OF ASSETS AND LIABILITIES | ||
| MONETARY ASSETS CURRENT ACCOUNT DEPOSIT ACCOUNT CAMP ACCOUNT SHORT TERM INVESTMENT CASH OTHER MONETARY ASSETS TAX CLAIM OUTSTANDING TOTAL MONETARY ASSETS INVESTMENTS PREMINUM BONDS CHARIFUND CHARIBOND NON-MONETARY ASSETS BUILDINGS (INSURANCE VALUE) CONTENTS (INSURANCE VALUE) EQUIPMENT (INSURANCE VALUE) TRAILER (INSURANCE VALUE) |
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| 74463.54 0 0 |
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| 74463.54 | ||
| 41741.2 56158.33 |
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| 97899.53 | ||
| 251623 25289 6820 4500 |
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| 288232 | ||
| TOTAL ASSETS | 460595.07 0 |
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| LIABILITIES PAYABLE WITHIN ONE YEAR LIABILITIES PAYABLE AFTER ONE YEAR |
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| 0 |
Independent examiner's report to the trustees of 3rd Ware Scouts I report to the trustees on my examination of the accoLtnts ofthe 3° Ware Scouts forthe year ended 31" March 2022. Responsibilities and basis of report As the charity trustees of 3" Ware SCO$. you a responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Art'l. I report in respect of my examination of the Ware Scouts ac¢ounts carried out under section 145 of the 2011 Act and in carryin9 Out my examination I have followed au the applicable Dirertions given by the Charty Commission undèr sé¢tion 14515llbl of the ACL Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attentlon in connection wfch the examination giving me cause to beeve that in any material respecL' accounting re¢ord5 were not kept in respe¢t of the 3rd Ware Scouts as required by section 130 of the Ac(. or 2. the accounts do not accord with thos• records. I have no concerns and have come across no other matters in connection with thÈ examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Si9ned'. Name: Geoffrey Addy Relevant professional qualrfication or membership of professional bodies lif any).. ACMA Address.. 34 Furlong Way. Great AmwelL Ware SG12 9TF. Date: 8th April 2024