## Trustees’ ' Annual Report **----- Start of picture text -----**
For the period
From (start date) bof: fo fe fp te | to end date
Section A Reference and administration details
Charity name 3rd Ware Scout Group
Registered charity number (if any) FERRER
HQ registration number FREEEEELE
Hertfordshire
Pressels ls tal |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Chanity with a charity regulator)
Trustee Name Office (if any) Dates acted If not for
whole year
1 Keith Jennings | [—char—S] |]
2 PeterBotevle | [treasurer] |
3 Gavin Matthews Group ScoutLeader[
4 Andy Halpin ee
5|RachelSwatton |
6| Duncan Stevenson | |
7[LauraBarker[| |
g| Jacqueline Matthews ||
9 Daniel O'Neill es
10 Linda O'Neill es
11 SarahLaverick [|]
12 TomasSvetik. |]
13/JeremyPick [|]
14] Davidlee [| CC]
| Ct—“<—~—SC(‘CWTTTCTCTCUdTSd
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Typeofadvisor | —Name | Address
eSCO
4 LT700001 (3rd December 2018)
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| - = 7 7 = —— “ i |! AG AS QS 4 J shad Ad J —— 0 _— } H i i j j i i | i i |Section B|Section B||Structure,governanceandmanagement| |---|---|---|---| |Description ofthe charity's trusts|||| |Type ofgoverningdocument|||TheGroup's governingdocuments arethose oftheThe
ScoutAssociation. They consist of
a Royal Charter, which in| ||||turn gives authority to the Bye Laws oftheAssociation and| ||||The Policy, Organisation and Rules ofThe Scout| |(e.g.trustdeed,|constitution)||iation.
aucanian| |Howthe charity|is constituted||The Group is a trust established under its ruleswhich are| ||||common to all Scouts.| |og:
(e.g. trust, association, company)|||| |:
Trustee selection methods
(e.g. appointed by, elected by)|||TheTrustees are appointed in accordance with the Policy,
Organisation and Rules ofThe ScoutAssociation.| |Additional governance issues (optional||information but encouraged as best practice)|| |You may choose to include additional|||The Group is managed bythe Group Executive Committee,| |information, where relevant, about:|||themembers ofwhich are the ‘Charity Trustees’ ofthe| ||||Scout Group which is an educational charity. As charity| ||||trustees they are responsible forcomplying with legislation| ||||applicable to charities. This includes the registration,
keeping properaccounts and making returns to the Charity| ||||Commission as appropriate.| |POleies andprecedires adopted1
_
a)theinduction andtraining oftrustees;
b)trustee’ consideration ofmajor risks
and thesystems and procedures to||||TheCommittee consists of3independent representatives,
|Chair,TreasurerandSecretary togetherwiththeGroup
|scoutLeaders, individual section leaders (ifoptedtotake
onthe responsibility) and parent's representation and meets| |managethem|||when required.| ||||Members of the Executive Committee complete ‘Essential| ||||Information forExecutive Committee’ training within the first| ||||5 months ofjoining the committee.| ||||This Group Executive Committee exists to support the| ||||Group Scout Leader in meeting the responsibilities ofthe| ||||appointments and is responsible for:| ||||The maintenance of Group property;| ||||The raising offunds and the administration ofGroup| ||||finance;| ||||The insurance of persons, property and equipment;| ||||Group public occasions;| ||||Assisting in the recruitment of leaders and other adult| ||||support;
Appointinganysub committeesthatmayberequired;
Appointing GroupAdministrators andAdvisors otherthan
thosewhoareelected.| ## 2 LT700001 (3rd December 2018) ; | | } : 1 | |Section|B|Structure, governance and management (continued)| |---|---|---| |||Risk and Internal Control (Part 1)| |||The Group Executive Committee has identified the major| |||risks to which they believe the Group is exposed, these| |||have been reviewed and systems have been established to| |||mitigate against them. The main areas ofconcern that have| |||been identified are:| |||Damage to the building, property and equipment. The Group| |||would request the use of buildings, property and equipment| |||from neighbouring organisations such as the church,| |||community centre and other ScoutGroups. Similar| |||reciprocal arrangements exist with these organisations. The| |||Group has sufficient buildings and contents insurance in| |||place to mitigate against permanent loss.| |||Injury to leaders, helpers, supporters and members. The| |||Group through the capitation fees contributes to the Scout| |||Associations national accident insurance policy. Risk| |||Assessments are undertaken before all activities.| |||Reduced income from fund raising. The Group is primarily| |||reliant upon income from subscriptions and fundraising. The| |||group does hold a reserve to ensure the continuity of| |||activities should there be a major reduction in income. The| |||Committee could raise the value of subscriptions to increase| |||the income to the group on an ongoing basis, either| |||temporarily or permanently.| |||Reduction or loss of leaders. The group is totally reliant| |||upon volunteers to run and administer the activities ofthe| |||group. Iftherewas a reduction in the number of leaders to| |||an unacceptable level in a particular section or the group as| |||a whole then there would have to be a contraction,| |||consolidation or closure of a section. In the worst case| |||scenario the complete closure ofthe Group.| |||Reduction or loss of members. The Group provides| |||activities for all young people aged6 to 18. Iftherewas a| |||reduction in membership in a particular section orthe group| |||as whole then there would have to be a contraction,| |||consolidation or closure of a section. In the worst case| |||scenario the complete closure ofthe Group.| |||Risk and Internal Control (Part 2)| |||Thegrouphasinplacesystemsofinternalcontrolsthatare| 3 LT700001 (3rd December 2018) designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |Section C|Objectives and activities|| |---|---|---| ||The Purpose of Scouting|| |Summary ofthe objects ofthe charity set
out in its governing document||Scouting exists to actively engageand supportyoung
people in their personal development,|| ||empowering them to make a positive contribution to society.|| ||The Values ofScouting|| ||As Scoutswe are guided by these values:
Integrity -We actwith integrity; we are honest, trustworthy|| ||and loyal.
Respect -We have self-respect and respect for others.|| ||Care -We support others and take care ofthe world in|| ||which we live.|| ||Belief -We explore our faiths, beliefs and attitudes.|| ||Co-operation -Wemakea positive difference;we co-|| ||operate with others and make friends.|| ||The Scout Method|| ||Scouting takes placewhen young people, in partnership|| ||with adults, work together based on the|| ||values ofScouting and:|| ||- enjoywhatthey are doing and have fun|| ||- take part in activities indoors and outdoors|| ||- learn by doing|| ||- share in spiritual reflection|| ||- take responsibility and make choices|| ||- undertake new and challenging activities|| ||- make and live by their Promise.|| |Summary ofthe main activities in relation||| |to these objects||| ||The charity provides weeklyand ad-hoc activities foryoung|| ||peoplefrom ages6 - 14|| |Additionaldetailsoftheobjectivesand activities(optionalinformation butencouragedasbestpractice)
Youmaychooseto includefurther|
a|||| |4LT700001(3rdDecember2018)||| **----- Start of picture text -----**
|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |statements,|where|relevant,|about:| |*|policy|on|grantmaking;| |*|contribution|made|by|volunteers;| |*|policy|on|investments.| |Public|benefit|statement|The|Group|meets|the|Charity|Commission's|public|benefit| |criteria|under|both|the|advancement|of|education|and|the| |advancement|of|citizenship|or community|development| |headings.| |Section|D|Achievements|and|performance| |Summary|of the|main|achievements|of|[The|charity|provided|activities|to|advance|citizenship|for 80| |the|charity|during|the|yearjyoung|people| **----- End of picture text -----**
**----- Start of picture text -----**
|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Section|E|Financial|Review| |Brief|statement|of the|charity’s|policy|on| |reserves|Reserves|Policy| |The|Group's|policy|on|reserves|is|to|hold|sufficient| |resources|to|continue|the|charitable|activities|of|the|group| |should|income|and|fundraising|activities|fall|short.|The| |Group|Executive|Committee|considers|that|the|group|should| |hold|a|sum|equivalent|to|12|months|fixed|running|costs.| |The|Group|held|reserves|against|this|at|year|end|at|above| |the|level|required|for|operating|expenses.|However,|this|can| |be|explained|as|the|Group|is|saving|to|embark|upon|an| |extensive|building|programme|in|the|near|future.| |Quantify and|explain|any|designations| |Details of any funds|materially|in|deficit| |(circumstances|plus|steps|to|eliminate)| |||5|LT700001|(3rd December 2018)| **----- End of picture text -----**
Further thancial reyiew ddail$ {oiXKW￿ InIty￿11￿) information, ¥there relevant, abryJt . ts charitys wirKipal soUr￿S of lu lindudir4 any fundrwsiThJl," has IheT*f￿e adopted a Irm risk strategy to I irNesbnent of ts lunds Al fund5 we h￿d in cash uwrvj ￿Y (4Aains m•xEnyJm vabje frcth rts bgnkirvj Stttion F Otlier Optional Inlorination Pl•n$ forfirtur• ￿rIodS Idetw'ls of any gnTrfKant KIl¥￿e• plarn•d to athw• Sgiliofi G sign￿ C￿ bthalf olth• bixteos AP•f•41•fJ F￿1 nllnw(•l Ch 6 Lflofyjoil3￿ Oec*rtAr20161 ## **Peter Botevyle Group Treasurer 3RD WARE SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31 Mar 2022** ||31-Mar-22
£
£
13733.45
1.36
463.66
14.78
479.8
0
6562.7
0
817
817
0
21819.93| |---|---| |**INCOME**|| |**SUBSCRIPTIONS**
**INVESTMENT INCOME**
DEPOSIT ACCOUNT
M&G
SHORT TERM INVESTMENT
HALL HIRE
**ACTIVITIES**
CAMPING
**FUNDRAISING**
FUNDRAISING ACTIVITIES
DONATIONS
**OTHER INCOME**
TAX RECOVERIES - gift aid
OTHER INCOME|| |**Total Income**|**43412.88**| ||31-Mar-22
£
£
0
0
157.05
2393.64
3.99
721.99
3276.67
1959.18
531.04
2490.22| |**PAYMENTS**|| |**PREMISES**
LEASE
RATES
ELECTRICITY/WATER
INSURANCE
HQ MAINTENANCE
OTHER EXPENSES
DONATIONS
**ACTIVITIES**
CAMPING- Camp account
OTHER
**ADMINISTRATION AND ESTABLISHMENT**|| |CAPITATION
SUBSCRIPTIONS - YL
ADMINISTRATION
EQUIPMENT PURCHASES
CAMPING
MATERIAL AND EQUIPMENT
BADGES
LEADER UNIFORM & TRAINING
OTHER|6136
208
564.22
6908.22
545.95
748.74
1294.69
804.4
428.4
259.62|6136
208
564.22| |---|---|---| |**Total payments**|**15462.22**|| ||31-Mar-22
£
£
31047.39
13609.53
15401.03
14405.59
0|| |**STATEMENT OF ASSETS AND LIABILITIES**||| |**MONETARY ASSETS**
CURRENT ACCOUNT
DEPOSIT ACCOUNT
CAMP ACCOUNT
SHORT TERM INVESTMENT
CASH
**OTHER MONETARY ASSETS**
TAX CLAIM OUTSTANDING
TOTAL MONETARY ASSETS
**INVESTMENTS**
PREMINUM BONDS
CHARIFUND
CHARIBOND
**NON-MONETARY ASSETS**
BUILDINGS (INSURANCE VALUE)
CONTENTS (INSURANCE VALUE)
EQUIPMENT (INSURANCE VALUE)
TRAILER (INSURANCE VALUE)||| ||74463.54
0
0|| ||74463.54|| ||41741.2
56158.33|| ||97899.53|| ||251623
25289
6820
4500|| ||288232|| |**TOTAL ASSETS**|**460595.07**
0|| |LIABILITIES PAYABLE WITHIN ONE YEAR
LIABILITIES PAYABLE AFTER ONE YEAR||| ||0|| Independent examiner's report to the trustees of 3rd Ware Scouts I report to the trustees on my examination of the accoLtnts ofthe 3° Ware Scouts forthe year ended 31" March 2022. Responsibilities and basis of report As the charity trustees of 3" Ware SCO￿$. you a￿ responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Art'l. I report in respect of my examination of the Ware Scouts ac¢ounts carried out under section 145 of the 2011 Act and in carryin9 Out my examination I have followed au the applicable Dirertions given by the Charty Commission undèr sé¢tion 14515llbl of the ACL Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attentlon in connection wfch the examination giving me cause to be￿eve that in any material respecL' accounting re¢ord5 were not kept in respe¢t of the 3rd Ware Scouts as required by section 130 of the Ac(. or 2. the accounts do not accord with thos• records. I have no concerns and have come across no other matters in connection with thÈ examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Si9ned'. Name: Geoffrey Addy Relevant professional qualrfication or membership of professional bodies lif any).. ACMA Address.. 34 Furlong Way. Great AmwelL Ware SG12 9TF. Date: 8th April 2024