2023-03-31-accounts - 9th St Albans Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 9th St Albans Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 2 5 7 4
HQ registration number
Charity’s principal address 68 Lemsford Road
St Albans
Postcode A L 1 3 P T
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Names of the charity trustees who manage the charity

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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 David Head Chairman
2 Robert Baker Treasurer
3 Nicola Pearce Secretary
4 Mark Wilkinson
5 Solange Wyatt
6 Claire Wainwright
7 Matt Durkin 21/09/2022
8 Katie Mordecai 21/09/2022
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Examiner	Gary Heywood	1 Silk Mill Road, Redbourn, AL3 7GE

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 4 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every 4 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising.The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising.The Group is
primarily reliant upon income from subscriptions and
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Scouts During the year to 31st March 2023, the Troops averaged approximately 25 young people with 4 leaders supporting them. Face to face meetings and activities have re- commenced following Covid-19. Cubs During the year to 31st March 2023, the Packs averaged approximately 40 young people with 9 leaders supporting them. Face to face meetings and activities have re- commenced. Beavers During the year to 31st March 2023, the Colonies averaged approximately 17 young people with 3 leaders supporting them. Face to face meetings and activities have re- commenced.

Section C

Objectives and activities

Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Scouts
During the year to 31st March 2023, the Troops averaged
approximately 25 young people with 4 leaders supporting
them. Face to face meetings and activities have re-
commenced following Covid-19.
Cubs
During the year to 31st March 2023, the Packs averaged
approximately 40 young people with 9 leaders supporting
them. Face to face meetings and activities have re-
commenced.
Beavers
During the year to 31st March 2023, the Colonies averaged
approximately 17 young people with 3 leaders supporting
them. Face to face meetings and activities have re-
commenced.

4 LT700001 (3rd December 2018)

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Section D Achievements and performance
Summary of the main achievements of As can be seen by the Sectional Reviews, the Group has
the charity during the year continued to run and engage its young people throughout
the financial year. Highlights for the sections, include
activities such as Disctrict Camps, Kip on a Ship and
Chatham Dockyard vistis, which has seen life and activities
constrained by the COVID-19 pandemic.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £10,000.
The Group held reserves of approximately £36,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
need for future potential expenditure on the buildings and
premises.
Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
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5 LT700001 (3rd December 2018)

Section G		Declaration	Declaration	Declaration
The trustees declare that they have approved the trustees’ report							above
Signed on behalf of the charity’s trustees
Signature(s)

Full name(s)	David Head							Robert Baker

Position (eg Secretary, Chair)	Chairman							Treasurer

Date	1	9	0	4	2	3

6 LT700001 (3rd December 2018)

9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

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Year start date Year end date
For the year
01/04/2022 To 31/03/2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 10,313 8,235
Donations 146 216
Gift Aid - 4,890
Sub total 10,459 13,341
Grants
Other grants - 10,667
Sub total - 10,667
Fundraising events (gross)
Section activities 6,019 45
Camping 2,585 -
Other fundraising activities -
Sub total 8,604 45
Scout hut income
Hire of building 7,578 720
Sub total 7,578 720
Total Gross Income 26,641 24,773
Total receipts 26,641 24,773
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00002 (July 2021)

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9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

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Year start date Year end date
For the year
01/04/2022 To 31/03/2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on District 4,717 4,131
Youth programme and activities 6,477 639
Electricity and Gas 2,799 2,751
Insurance 1,647 1,594
Repairs and Renewals 2,926 9,645
Materials and equipment 1,133 511
Contribution to camp costs 2,565 -
Bank and OSM charges 669 192
Other costs 435 211
Sub total 23,368 19,674
Total Gross Expenditure 23,368 19,674
Total payments 23,368 19,674
Net of receipts/(payments) 3,273 5,099
Cash funds last year end 32,668 27,569
Cash funds this year end 35,941 32,668
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00002 (July 2021)

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9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

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Year start date Year end date
For the year
01/04/2022 To 31/03/2023
from
Statement of assets and liabilities at the end of the year
31st March 2023 31st March 2022
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 35,941 32,668
Total cash funds 35,941 32,668
(agree balances with receipts and payments account) ok ok
Total net assets 35,941 32,668
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 19th April 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

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Signature Print Name
David Head Chair
Robert Baker Treasurer
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00002 (July 2021)

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LT700006 - Independent Examiner's Report to the Trustees (July 2019)

Independent examiner’s report to the trustees of 9[th] St Albans Scout Group Scout Council

I report to the trustees on my examination of the accounts of the 9th St Albans Scout Group for the year ended 31[st] March 2023.

Responsibilities and basis of report

As the charity trustees of the 9[th] St Albans Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 9[th] St Albans Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 9[th] St Albans Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Gary Heywood

Relevant professional qualification or membership of professional bodies (if any): ACA (ICAEW)

Address: 1 Silk Mill Road, Redbourn, AL3 7GE

Date: 30/06/2023