Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 3 | 3 | 3 | 1 | 1 | 2 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Rickmansworth & Chorleywood District Scout Council 3 0 2 5 6 6 1 0 0 0 1 4 4 5 |
||||||||||||
| 2 PineRidge | |||||||||||||
| London Road | |||||||||||||
| StAlbans | |||||||||||||
| Postcode | A | L | 1 | 1 | J | E |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Martin Lantree | Chair | ||
| John Back | Treasurer | ||
| JuliaPich | LeadVolunteer | ||
| PaulJohnson | 05/06/23-31/12/23 | ||
| AndreRoy | 05/06/23-31/12/23 | ||
| MartynGowing | |||
| Marion Walker | 01/01/23-05/06/23 | ||
| Josh MacLean | 01/01/23-05/06/23 | ||
| Sue Johnson | 01/01/23-05/06/23 | ||
| Ben Taunt | 01/01/23-05/06/23 | ||
| Michael Read | 01/01/23-05/06/23 | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (27 February 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document |
|
| The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
2 LT700001 (27 February 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in |
3 LT700001 (27 February 2024)
y g p p g membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Material mismanagement or loss. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
| The District, through the Groups and Explorer Units, delivered an extensive programme of progressive training including camping, sailing and other outdoor activities to some 700 young people in the Rickmansworth and Chorleywood area, including sending 8 young people to the Jamboree in South Korea. The District facilitated and administered the selection, DBS checking and some of the training of the volunteer adults needed to run the various Sections within the Groups and the |
4 LT700001 (27 February 2024)
Explorer Units.
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| The District, through the Groups and Explorer Units, delivered an extensive programme of progressive training including camping, sailing and other outdoor activities to some 700 young people in the Rickmansworth and Chorleywood area, including sending 8 young people to the Jamboree in South Korea. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The District held reserves of approximately £20,000 against this at year end. This is the level required for operating expenses. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District should hold £20,000. |
5 LT700001 (27 February 2024)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
• investment policy and objectives; Investment Policy The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Martin | Lantree | ||||||
| Chair | |||||||
| 2 9 0 5 2 4 |
|||||||
| 2 | 9 | 0 | 5 | 2 | 4 |
6 LT700001 (27 February 2024)
Consolidated Accounts for the year to 31st December 2023
| Consolidated | ||||
|---|---|---|---|---|
| District | Explorers | Sponsorship | Accounts | |
| £ | £ | £ | £ | |
| Income for the year to 31/12/23 | ||||
| Capitation & Subscriptions | ||||
| Membership Subscriptions | 17459.80 | 17459.80 | ||
| Capitation Received | 49280.00 | 49280.00 | ||
| Less Capitation Paid | 38500.00 | 6464.00 | 44964.00 | |
| Net Capitation & Subscription | 10780.00 | 10995.80 | 21775.80 | |
| Activities | ||||
| Cubs | 763.04 | 763.04 | ||
| Explorers | 21868.35 | 21868.35 | ||
| Whole District | 2685.00 | 2685.00 | ||
| Jamboree | 10796.68 | 10796.68 | ||
| Campsite | 1098.13 | 1098.13 | ||
| Total Activities Income | 15342.85 | 21868.35 | 0.00 | 37211.20 |
| Other Income | ||||
| Badges | 1179.75 | 1179.75 | ||
| Donation | 0.00 | |||
| Gift Aid | 0.00 | |||
| Fund Raising | 12905.65 | 12905.65 | ||
| Sponsorship | 34.88 | 34.88 | ||
| Total Other Income | 1179.75 | 12905.65 | 34.88 | 14120.28 |
| Total Income for the Period | 27302.60 | 45769.80 | 34.88 | 73107.28 |
| Payments for the Year to 31/12/23 | ||||
| £ | £ | £ | £ | |
| Administation costs | 331.04 | 211.00 | 542.04 | |
| Partnership Fees | 5515.00 | 5515.00 | ||
| Equipment | 35.95 | 35.95 | ||
| 366.99 | 5726.00 | 6092.99 | ||
| Activities | ||||
| Beavers | 0.00 | |||
| Cubs | 693.40 | 693.40 | ||
| Scouts | 0.00 | |||
| Explorers | 23070.70 | 23070.70 | ||
| Whole District | 2835.00 | 2835.00 | ||
| Jamboree | 8680.00 | 8680.00 | ||
| Campsite | 4864.68 | 4864.68 | ||
| Total Activities | 17073.08 | 23070.70 | 40143.78 | |
| Purchase of Badges | 985.86 | 265.42 | 1251.28 | |
| Uniform | 0.00 | |||
| Training | 759.40 | 515.90 | 1275.30 | |
| Fund Raising | 7492.75 | 7492.75 | ||
| Sundry Expenses | 1788.39 | 1788.39 | ||
| Total Payments for the period | 19185.33 | 38859.16 | 0.00 | 58044.49 |
Summary for the Year to 31/12/23
| Total Receipts Total Payments Net Receipts Cash, bank b/f Transfers Cash & Bank c/f Petty cash Bank |
District Explorers Sponsorship Total £ £ £ £ 27302.60 45769.80 34.88 73107.28 19185.33 38859.16 0.00 58044.49 |
|---|---|
| 8117.27 6910.64 34.88 15062.79 23670.46 38156.07 570.72 62397.25 659.60 -54.00 -605.60 0.00 |
|
| 32447.33 45012.71 0.00 77460.04 |
|
| 8.05 8.05 32447.33 45004.66 77451.99 |
|
| 32447.33 45012.71 0.00 77460.04 |
----- Start of picture text -----
Statement of assets and liabilities at the end of the year
31st December 2022 31st December 2023
Unrestricted funds Unrestricted funds
----- End of picture text -----
| £ Cash funds Bank current account 62,397 Bank deposit account - Building society account - - Cash/Floats 8 62,405 Other monetary assets Tax claim - - Insurance claim - Sub total - Badge stock 2,711 Land and buildings - Motor vehicles - - Other - Sub total 2,711 Liabilities Jamboree Fund 56 Jamboree Campsite Improvements 5,791 Other - Sub total 5,847 The Scout Association Short Term Investment Service Total cash funds Debts due from the County/Area/District/Group Non monetary assets for charity's own use Scouting equipment, furniture etc |
£ Cash funds Bank current account 62,397 Bank deposit account - Building society account - - Cash/Floats 8 62,405 Other monetary assets Tax claim - - Insurance claim - Sub total - Badge stock 2,711 Land and buildings - Motor vehicles - - Other - Sub total 2,711 Liabilities Jamboree Fund 56 Jamboree Campsite Improvements 5,791 Other - Sub total 5,847 The Scout Association Short Term Investment Service Total cash funds Debts due from the County/Area/District/Group Non monetary assets for charity's own use Scouting equipment, furniture etc |
£ |
|---|---|---|
| Cash funds | ||
| Bank current account | 62,397 | 77,452 |
| Bank deposit account | - | - |
| Building society account | - | - |
| The Scout Association Short Term Investment Service |
- | - |
| Cash/Floats | 8 | 8 |
| Total cash funds | 62,405 | 77,460 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group |
- | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use |
||
| Badge stock | 2,711 | 2,613 |
| Land and buildings | - | - |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc |
- | - |
| Other | - | 235 |
| Sub total | 2,711 | 2,848 |
| Liabilities | ||
| Jamboree Fund | 56 | |
| Jamboree | 2,000 | |
| Campsite Improvements | 5,791 | 13,742 |
| Other | - | |
| Sub total | 5,847 | 15,742 |
Contingent liabilities and future obligations
Campsite rent of £50pa for the 14 years left on the lease
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Board of Trustees meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name |
|---|---|
| Martin Langtree Chair | |
| John Back Treasurer | |
Notes to the Financial Statement for the year ending 31st December 2023
| 1) Capitation & subscriptions 1st Rickmansworth Batchworth Croxley Green 6th Rickmansworth 1st Chorleywood 1st Mill End 1st Sarratt RACD Bograts RACD Axolotl RACD Mill End RACD Ricky Rovers RACD Sarratt Total 2) Administration Misc AGM Expenses DC Expenses Insurance Bank Interest Explorer OSM 3) Badges Sales Purchases Explorer Purchases 4) District Camp Site Rent Insurance Rates Lettings Water Rates General Expenses Insurance Claim Works 5) District Activities BLYM Panto 2023 6) Equipment Registered Craft Stickers 7) Training First Aid Canoe Sports Trust Paddlessports Mental Health Course Explorer Leader Training |
Income | District 1950.00 2235.00 1320.00 210.00 2160.00 1140.00 1020.00 |
County 6500.00 7450.00 4400.00 700.00 7200.00 3800.00 3400.00 33450.00 1300.00 1450.00 400.00 1050.00 850.00 5050.00 38500.00 Expenditure 91.75 73.61 112.84 52.00 0.84 211.00 542.04 Expenditure 985.86 265.42 1251.28 Expenditure 50.00 553.52 41.84 200.35 1772.20 2246.77 4864.68 Expenditure 150.00 2685.00 2835.00 Expenditure 35.95 35.95 Expenditure 165.00 205.00 251.90 137.50 515.90 1275.30 |
County 6500.00 7450.00 4400.00 700.00 7200.00 3800.00 3400.00 |
Net -91.75 -73.61 -112.84 -52.00 -0.84 -211.00 |
Total 8450.00 9685.00 5720.00 910.00 9360.00 4940.00 4420.00 43485.00 1690.00 1885.00 520.00 1365.00 1105.00 6565.00 50050.00 |
Discounts 130.00 149.00 88.00 14.00 144.00 76.00 68.00 669.00 26.00 29.00 8.00 21.00 17.00 101.00 770.00 |
Net 8320.00 9536.00 5632.00 896.00 9216.00 4864.00 4352.00 |
|---|---|---|---|---|---|---|---|---|
| 10035.00 | 33450.00 | 42816.00 | ||||||
| 390.00 435.00 120.00 315.00 255.00 |
1300.00 1450.00 400.00 1050.00 850.00 |
1664.00 1856.00 512.00 1344.00 1088.00 |
||||||
| 1515.00 | 5050.00 | 6464.00 | ||||||
| 11550.00 |
49280.00 | |||||||
| 0 | -542.04 | |||||||
| Income 1179.75 |
Net 1179.75 -985.86 -265.42 |
|||||||
| 1179.75 | -71.53 | |||||||
| Income 144.00 954.13 |
Net -50.00 -553.52 -41.84 144.00 -200.35 -1772.20 954.13 |
|||||||
| 1098.13 | -3766.55 | |||||||
| Income 2685.00 |
Net -150.00 0.00 |
|||||||
| 2685.00 | -150.00 | |||||||
| Income Income |
Net -35.95 |
|||||||
| -35.95 | ||||||||
| Net -165.00 -205.00 -251.90 -137.50 -515.90 |
||||||||
| -1275.30 |
| 8) Cub Activities Football Comp Bush Craft Camp 2024 9) Jamboree 10 Explorers Income Subs. Less Capitation Net Subs. Activities Fund Raising Uniform Misc Net Income Expenditure Activities Partnership Fees Training Badges Uniform Equipment Fund Raising OSM Sundry Expenses Total Expenditure Total Receipts Total Payments Net Receipts Balance b/f Transfer to District Startup Transfers Balance c/f |
Bograts 5496.80 1664.00 |
Income 138.04 625.00 763.04 Income 10796.68 10796.68 Sarratt Ricky Rovers 2468.00 3475.00 1088.00 1344.00 |
Expenditure 142.34 316.06 235.00 693.40 Expenditure 8680.00 8680.00 Axoloti Mill End 4685.00 1295.00 1856.00 512.00 |
Net -4.30 308.94 -235.00 69.64 Net 2116.68 2116.68 H.Q. Total 40.00 17459.80 6464.00 |
|---|---|---|---|---|
| 3832.80 11849.40 12905.65 123.25 |
1380.00 2131.00 6664.70 515.00 609.00 |
2829.00 783.00 607.00 1500.00 |
40.00 10995.80 21136.10 12905.65 609.00 123.25 |
|
| 28711.10 | 8044.70 3255.00 |
3436.00 2283.00 |
40.00 45769.80 |
|
| 10778.92 899.00 7492.75 43.00 1788.38 |
6391.40 2182.83 1626.00 1365.00 15.00 330.00 17.92 247.50 38.50 53.00 0.01 |
2258.76 1458.79 1235.00 390.00 170.90 37.00 39.50 |
23070.70 5515.00 515.90 265.42 0.00 0.00 7492.75 211.00 1788.39 |
|
| 21002.05 | 8088.83 4178.33 |
3530.76 2059.19 |
0.00 38859.16 |
|
| 28711.10 21002.05 7709.05 9788.41 |
8044.70 3255.00 8088.83 4178.33 -44.13 -923.33 7379.65 4574.61 |
3436.00 2283.00 3530.76 2059.19 -94.76 223.81 4415.23 1700.00 |
40.00 45769.80 0.00 38859.16 40.00 6910.64 11990.12 38148.02 -54.00 -54.00 -1700.00 0.00 |
|
| 17497.46 | 7335.52 3651.28 |
4320.47 1923.81 |
10276.12 45004.66 |