## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Rickmansworth & Chorleywood District Scout Council
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Martin Lantree|Chair|| ||John Back|Treasurer|| ||JuliaPich|LeadVolunteer|| ||PaulJohnson||05/06/23-31/12/23| ||AndreRoy||05/06/23-31/12/23| ||MartynGowing||| ||Marion Walker||01/01/23-05/06/23| ||Josh MacLean||01/01/23-05/06/23| ||Sue Johnson||01/01/23-05/06/23| ||Ben Taunt||01/01/23-05/06/23| ||Michael Read||01/01/23-05/06/23| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document|| ||The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (27 February 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the District. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the District as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides activities
for all young people aged 6 to 18. If there was a reduction in| 3 LT700001 (27 February 2024) y g p p g membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Material mismanagement or loss. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| ||| ||The District, through the Groups and Explorer Units, delivered
an extensive programme of progressive training including
camping, sailing and other outdoor activities to some 700
young people in the Rickmansworth and Chorleywood area,
including sending 8 young people to the Jamboree in South
Korea.
The District facilitated and administered the selection, DBS
checking and some of the training of the volunteer adults
needed to run the various Sections within the Groups and the| 4 LT700001 (27 February 2024) Explorer Units. Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The District, through the Groups and Explorer Units, delivered
an extensive programme of progressive training including
camping, sailing and other outdoor activities to some 700
young people in the Rickmansworth and Chorleywood area,
including sending 8 young people to the Jamboree in South
Korea.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The District held reserves of approximately £20,000 against
this at year end. This is the level required for operating
expenses.
**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The District
Trustee Board considers that the District should hold £20,000.| ||| ||| 5 LT700001 (27 February 2024) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; • investment policy and objectives; **Investment Policy** The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Martin||||||Lantree| ||||||||| ||Chair||||||| ||2
9
0
5
2
4||||||| ||2|9|0|5|2|4|| 6 LT700001 (27 February 2024) ## **Consolidated Accounts for the year to 31st December 2023** |||||**Consolidated**| |---|---|---|---|---| ||**District**|**Explorers**|**Sponsorship**|**Accounts**| ||**£**|**£**|**£**|**£**| |**Income for the year to 31/12/23**||||| |Capitation & Subscriptions||||| |Membership Subscriptions||17459.80||17459.80| |Capitation Received|49280.00|||49280.00| |Less Capitation Paid|38500.00|6464.00||44964.00| |**Net Capitation & Subscription**|10780.00|10995.80||21775.80| |**Activities**||||| |Cubs|763.04|||763.04| |Explorers||21868.35||21868.35| |Whole District|2685.00|||2685.00| |Jamboree|10796.68|||10796.68| |Campsite|1098.13|||1098.13| |**Total Activities Income**|15342.85|21868.35|0.00|37211.20| |**Other Income**||||| |Badges|1179.75|||1179.75| |Donation||||0.00| |Gift Aid||||0.00| |Fund Raising||12905.65||12905.65| |Sponsorship|||34.88|34.88| |**Total Other Income**|1179.75|12905.65|34.88|14120.28| |**Total Income for the Period**|**27302.60**|**45769.80**|**34.88**|**73107.28**| |**Payments for the Year to 31/12/23**||||| ||**£**|**£**|**£**|**£**| |Administation costs|331.04|211.00||542.04| |Partnership Fees||5515.00||5515.00| |Equipment|35.95|||35.95| ||366.99|5726.00||6092.99| |Activities||||| |Beavers||||0.00| |Cubs|693.40|||693.40| |Scouts||||0.00| |Explorers||23070.70||23070.70| |Whole District|2835.00|||2835.00| |Jamboree|8680.00|||8680.00| |Campsite|4864.68|||4864.68| |Total Activities|17073.08|23070.70||40143.78| |Purchase of Badges|985.86|265.42||1251.28| |Uniform||||0.00| |Training|759.40|515.90||1275.30| |Fund Raising||7492.75||7492.75| |Sundry Expenses||1788.39||1788.39| |Total Payments for the period|**19185.33**|**38859.16**|**0.00**|**58044.49**| ## **Summary for the Year to 31/12/23** |Total Receipts
Total Payments
Net Receipts
Cash, bank b/f
Transfers
**Cash & Bank c/f**
Petty cash
Bank|**District**
**Explorers**
**Sponsorship**
**Total**
**£**
**£**
**£**
**£**
27302.60
45769.80
34.88
73107.28
19185.33
38859.16
0.00
58044.49| |---|---| ||8117.27
6910.64
34.88
15062.79
23670.46
38156.07
570.72
62397.25
659.60
-54.00
-605.60
0.00| ||**32447.33**
**45012.71**
**0.00**
**77460.04**| ||8.05
8.05
32447.33
45004.66
77451.99| ||**32447.33**
**45012.71**
**0.00**
**77460.04**| **----- Start of picture text -----**
Statement of assets and liabilities at the end of the year
31st December 2022 31st December 2023
Unrestricted funds Unrestricted funds
**----- End of picture text -----**
|**£**
**Cash funds**
Bank current account
**62,397**
Bank deposit account
**-**
Building society account
**-**
**-**
Cash/Floats
**8**
**62,405**
**Other monetary assets**
Tax claim
**-**
**-**
Insurance claim
**-**
**Sub total**
**-**
Badge stock
**2,711**
Land and buildings
**-**
Motor vehicles
**-**
**-**
Other
**-**
**Sub total**
**2,711**
**Liabilities**
Jamboree Fund
**56**
Jamboree
Campsite Improvements
**5,791**
Other
**-**
**Sub total**
**5,847**
The Scout Association Short
Term Investment Service
**Total cash funds**
Debts due from the
County/Area/District/Group
**Non monetary assets for**
**charity's own use**
Scouting equipment, furniture
etc|**£**
**Cash funds**
Bank current account
**62,397**
Bank deposit account
**-**
Building society account
**-**
**-**
Cash/Floats
**8**
**62,405**
**Other monetary assets**
Tax claim
**-**
**-**
Insurance claim
**-**
**Sub total**
**-**
Badge stock
**2,711**
Land and buildings
**-**
Motor vehicles
**-**
**-**
Other
**-**
**Sub total**
**2,711**
**Liabilities**
Jamboree Fund
**56**
Jamboree
Campsite Improvements
**5,791**
Other
**-**
**Sub total**
**5,847**
The Scout Association Short
Term Investment Service
**Total cash funds**
Debts due from the
County/Area/District/Group
**Non monetary assets for**
**charity's own use**
Scouting equipment, furniture
etc|**£**| |---|---|---| |**Cash funds**||| |Bank current account|**62,397**|**77,452**| |Bank deposit account|**-**|**-**| |Building society account|**-**|**-**| |The Scout Association Short
Term Investment Service|**-**|**-**| |Cash/Floats|**8**|**8**| |**Total cash funds**|**62,405**|**77,460**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the
County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for**
**charity's own use**||| |Badge stock|**2,711**|**2,613**| |Land and buildings|**-**|**-**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture
etc|**-**|**-**| |Other|**-**|**235**| |**Sub total**|**2,711**|**2,848**| |**Liabilities**||| |Jamboree Fund|**56**|| |Jamboree||**2,000**| |Campsite Improvements|**5,791**|**13,742**| |Other|**-**|| |**Sub total**|**5,847**|**15,742**| ## **Contingent liabilities and future obligations** Campsite rent of £50pa for the 14 years left on the lease ## **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Board of Trustees meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Martin Langtree Chair| ||John Back Treasurer| ||| Notes to the Financial Statement for the year ending 31st December 2023 |1)
**Capitation &**
**subscriptions**
1st Rickmansworth
Batchworth
Croxley Green
6th Rickmansworth
1st Chorleywood
1st Mill End
1st Sarratt
RACD Bograts
RACD Axolotl
RACD Mill End
RACD Ricky Rovers
RACD Sarratt
Total
2)
**Administration**
Misc
AGM Expenses
DC Expenses
Insurance
Bank Interest
Explorer OSM
3)
**Badges**
Sales
Purchases
Explorer Purchases
4)
**District Camp Site**
Rent
Insurance
Rates
Lettings
Water Rates
General Expenses
Insurance Claim
Works
5)
**District Activities**
BLYM
Panto 2023
6)
**Equipment**
Registered Craft Stickers
7)
**Training**
First Aid
Canoe Sports Trust
Paddlessports
Mental Health Course
Explorer Leader Training|Income|District
1950.00
2235.00
1320.00
210.00
2160.00
1140.00
1020.00|County

6500.00

7450.00

4400.00

700.00

7200.00

3800.00

3400.00

33450.00

1300.00

1450.00

400.00

1050.00

850.00

5050.00

38500.00
Expenditure
91.75
73.61
112.84
52.00
0.84
211.00
542.04
Expenditure
985.86
265.42
1251.28
Expenditure
50.00
553.52
41.84
200.35
1772.20
2246.77
4864.68
Expenditure
150.00
2685.00
2835.00
Expenditure
35.95
35.95
Expenditure
165.00
205.00
251.90
137.50
515.90
1275.30|County
6500.00
7450.00
4400.00
700.00
7200.00
3800.00
3400.00|Net
-91.75
-73.61
-112.84
-52.00
-0.84
-211.00|Total
8450.00
9685.00
5720.00
910.00
9360.00
4940.00
4420.00
43485.00
1690.00
1885.00
520.00
1365.00
1105.00
6565.00
50050.00

|Discounts
130.00
149.00
88.00
14.00
144.00
76.00
68.00
669.00
26.00
29.00
8.00
21.00
17.00
101.00
770.00|Net
8320.00
9536.00
5632.00
896.00
9216.00
4864.00
4352.00| |---|---|---|---|---|---|---|---|---| |||10035.00||33450.00||||42816.00| |||390.00
435.00
120.00
315.00
255.00||1300.00
1450.00
400.00
1050.00
850.00||||1664.00
1856.00
512.00
1344.00
1088.00| |||1515.00||5050.00||||6464.00| |||11550.00

||||||49280.00| ||0||||-542.04|||| ||Income
1179.75||||Net
1179.75
-985.86
-265.42|||| ||1179.75||||-71.53|||| ||Income
144.00
954.13||||Net
-50.00
-553.52
-41.84
144.00
-200.35
-1772.20
954.13|||| ||1098.13||||-3766.55|||| ||Income
2685.00||||Net
-150.00
0.00|||| ||2685.00||||-150.00|||| ||Income
Income||||Net
-35.95|||| ||||||-35.95|||| ||||||Net
-165.00
-205.00
-251.90
-137.50
-515.90|||| ||||||-1275.30|||| |8)
**Cub Activities**
Football Comp
Bush Craft
Camp 2024
9)
Jamboree
10
**Explorers**
**Income**
Subs.
Less Capitation
Net Subs.
Activities
Fund Raising
Uniform
Misc
**Net Income**
**Expenditure**
Activities
Partnership Fees
Training
Badges
Uniform
Equipment
Fund Raising
OSM
Sundry Expenses
**Total Expenditure**
Total Receipts
Total Payments
**Net Receipts**
Balance b/f
Transfer to District
Startup Transfers
**Balance c/f**|Bograts
5496.80
1664.00|Income
138.04
625.00
763.04
Income
10796.68
10796.68
Sarratt
Ricky Rovers

2468.00
3475.00

1088.00
1344.00|Expenditure
142.34
316.06
235.00
693.40
Expenditure
8680.00
8680.00
Axoloti
Mill End

4685.00
1295.00

1856.00
512.00|Net
-4.30
308.94
-235.00
69.64
Net
2116.68
2116.68
H.Q.
Total

40.00
17459.80

6464.00| |---|---|---|---|---| ||3832.80
11849.40
12905.65
123.25|1380.00
2131.00

6664.70
515.00

609.00
|2829.00
783.00

607.00
1500.00
|40.00
10995.80

21136.10
12905.65
609.00
123.25| ||28711.10|8044.70
3255.00|3436.00
2283.00|40.00
45769.80| ||10778.92
899.00
7492.75
43.00
1788.38|6391.40
2182.83

1626.00
1365.00
15.00
330.00
17.92
247.50

38.50
53.00

0.01|2258.76
1458.79

1235.00
390.00

170.90

37.00
39.50|23070.70

5515.00

515.90
265.42
0.00
0.00
7492.75

211.00
1788.39| ||21002.05|8088.83
4178.33|3530.76
2059.19|0.00
38859.16| ||28711.10
21002.05
7709.05
9788.41|8044.70
3255.00

8088.83
4178.33

-44.13
-923.33

7379.65
4574.61|3436.00
2283.00

3530.76
2059.19

-94.76
223.81

4415.23
1700.00|40.00
45769.80

0.00
38859.16

40.00
6910.64
11990.12
38148.02
-54.00
-54.00

-1700.00
0.00| ||17497.46|7335.52
3651.28|4320.47
1923.81|10276.12
45004.66|