Trustees’ Annual Report for the period
From 1[st] January 2020 To 31[st] December 2020 Charity name: Rickmansworth & Chorleywood District Scout Council
Charity registration number: 302566
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the District are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens, and as members of their national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The District, through the Groups, delivered an extensive programme of progressive training including camping, sailing and other outdoor activities to over 900 young people in the Rickmansworth and Chorleywood area. The District facilitated and administered the selection, DBS checking and some of the training of the volunteer adults needed to run the various Sections within the Groups. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The accounts show that the District is in a sound financial position with cash funds as at 31st December 2020 of £47304. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to be able to provide financial support to the Groups in the District should it be required. |
| Amount of reserves held | Para 1.22 | £20000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Members’ subscriptions. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The District Executive Committee has identified the major risks to which they believe the Groups in the District are exposed, these have been reviewed and systems have been established to mitigate them. The main areas of concern that have been identified are: •Damage to buildings, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Districts. Similar reciprocal arrangements exist with these organisations. The District has sufficient insurance in place to mitigate against permanent loss. •Injury to leaders, helpers, supporters and members. The District, through the capitation fees contributes to The Scout Association’s national accident insurance policy. Risk assessments are undertaken before all activities. •Reduced Income from fund raising. The District Groups are primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major |
reduction in income. The committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. • Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular Section or Group then there would have to be a contraction, consolidation or closure of a Section, Sections or Group. • Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular Section or Group then there would have to be a contraction, consolidation or closure of a Section, Sections or Group. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that appropriate insurable risks are covered. Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The District’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The District is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | Rickmansworth & Chorleywood District Scout Council |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 302566 |
| Charity’s principal address | 2 Pine Ridge London Road St Albans AL1 1JE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Martin Lantree | Chairman | |||
| Julia Pich | District Commissioner |
|||
| John Back | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Martin Eric Lantree | ||
Chairman |
||
| 16thOctober 2021 | ||
| 16thOctober 2021 |
Consolidated Accounts for the year to 31st Dec
| District | Explorers | |
|---|---|---|
| £ | £ | |
| Income for the year to 31/12/20 | ||
| Capitation & Subscriptions | ||
| Membership Subscriptions | 10385.00 | |
| Capitation Received | 36396.00 | |
| Less Capitation Paid | 30728.00 | 4641.00 |
| Net Capitation & Subscriptions | 5668.00 | 5744.00 |
| Activities | ||
| Cubs | 150.00 | |
| Scouts | 0.00 | |
| Explorers | 710.00 | |
| HCSC Lottery | 36.92 | |
| Training | 0 | |
| Campsite | 10207.36 | * |
| Total Activities Income | 10394.28 | 710.00 |
| Other Income | ||
| Badges | 377.52 | |
| Gift Aid | 793.64 | |
| Sponsorship | ||
| Total Other Income | 377.52 | 793.64 |
| Total Income for the Period | 16439.80 | 7247.64 |
- Includes a £10,000 Grant from TRDC
| Payments for the Year to 31/12/20 | Payments for the Year to 31/12/20 | |
|---|---|---|
| £ | £ | |
| Administation costs | 208.89 | |
| Covid Grants | 11200.00 | |
| Equipment | 200.66 | |
| 11408.89 | 200.66 | |
| Activities | ||
| Beavers | 0.00 | |
| Cubs | 83.78 | |
| Scouts | 0.00 | |
| Explorers | 988.07 | |
| Whole District | 470.00 | |
| HCSC Lottery | ||
| Campsite | 1343.80 | |
| Total Activities | 1897.58 | 988.07 |
| Purchase of Badges | 319.24 | |
| Training | 595.00 | 520.00 |
| Sundry Expenses | 0.00 | 0.00 |
| Total Payments for the period | 14220.71 | 1708.73 |
Summary for the Year to 31/12/20
| Total Receipts Total Payments Net Receipts Cash, bank b/f Transfers Cash & Bank c/f Petty cash Barclays Lloyds |
District Explorers £ £ 16439.80 7247.64 14220.71 1708.73 |
|---|---|
| 2219.09 5538.91 10058.57 29061.00 16842.64 -16842.64 |
|
| 29120.30 17757.27 |
|
| 8.05 3719.98 7597.28 25400.32 10151.94 |
|
| 29120.30 17757.27 |
cember 2020
Consolidated Sponsorship Accounts £ £
| 10385.00 | |
|---|---|
| 36396.00 | |
| 35369.00 | |
| 11412.00 | |
| 150.00 | |
| 0.00 | |
| 710.00 | |
| 36.92 | |
| 0 | |
| 10207.36 | |
| 0.00 | 11104.28 |
| 377.52 | |
| 793.64 | |
| 45.96 | 45.96 |
| 45.96 | 1217.12 |
| 45.96 | 23733.40 |
| £ | £ | |
|---|---|---|
| 208.89 | ||
| 11200.00 | ||
| 200.66 | ||
| 0.00 | 11609.55 | |
| 0.00 | ||
| 83.78 | ||
| 0.00 | ||
| 988.07 | ||
| 470.00 | ||
| 0.00 | ||
| 1343.80 | ||
| 0.00 | 2885.65 | |
| 319.24 | ||
| 1115.00 | ||
| 0.00 | ||
| 0.00 | 15929.44 |
| Sponsorship | Total |
|---|---|
| £ | £ |
| 45.96 | 23733.40 |
| 0.00 | 15929.44 |
| 45.96 | 7803.96 |
| 381.25 | 39500.82 |
| 0.00 | |
| 427.21 | 47304.78 |
| 8.05 | |
| 427.21 | 11744.47 |
| 35552.26 | |
| 427.21 | 47304.78 |
Notes to the Financial Statement for the year ending 31st December 2020
| 1) Capitation & subscriptions 1st Rickmansworth Batchworth Croxley Green 6th Rickmansworth 1st Chorleywood 1st Mill End 1st Sarratt Capitation Discounts Explorer Capitation Explorer Subs 6th Rickmansworth paid th 2) Administration* HCSC Lottery Stationery DC Expenses Zoom Helper Insurance 3) Badges Sales to Groups Purchases 4) District Camp Site Rent Insurance Rates TRDC Grant Lettings Water Rates General Expenses Planning Sanitizer Equip Gate/Fence |
County Capitation Capitation 1330.00 5586.00 1670.00 7014.00 890.00 3738.00 370.00 0.00 1650.00 8930.00 530.00 2226.00 770.00 3234.00 7210.00 30728.00 Income Expenditure 37938.00 30728.00 1542.00 4641.00 10385.00 48323.00 36911.00* eir County Capitation direct to County Income Expenditure 36.92 26.24 97.48 43.17 42.00 36.92 208.89 Income Expenditure 377.52 319.24 377.52 319.24 Income Expenditure 50.00 302.48 207.36 207.36 10000.00 29.86 156.93 597.17 10207.36 1343.80 |
Total 6916.00 8684.00 4628.00 370.00 10580.00 2756.00 4004.00 37938.00 Net 11412.00 Net 36.92 -26.24 -97.48 -43.17 -42.00 -171.97 Net 377.52 -319.24 58.28 Net -50.00 -302.48 0.00 10000.00 0.00 -29.86 -156.93 0.00 -597.17 0.00 8863.56 |
Discounts 266.00 334.00 178.00 74.00 430.00 106.00 154.00 |
|---|---|---|---|
| 1542.00 | |||
| 5) District Activities St Geoges Day 2018 BLYM 6) Training Powerboat Instructors Canoe Instructor 7) Cub Activities Football Comp 8) Scout Activities 9) Explorer Scouts Activities Bograts Ricky DOE Explorer Subs Gift Aid Capitation Activities less Training less Equipment |
Income 0.00 0.00 Income 0.00 0.00 0.00 Income 150.00 150.00 Income 0.00 Income 500.00 210.00 0.00 710.00 10385.00 793.64 4641.00 -278.07 520.00 200.66 |
Expenditure 250.00 220.00 470.00 Expenditure 520.00 75.00 595.00 Expenditure 83.78 83.78 Expenditure 0.00 Expenditure 988.07 0.00 0.00 988.07 Balance |
Net -250.00 -220.00 |
|---|---|---|---|
| -470.00 | |||
| Net -520.00 -75.00 |
|||
| -595.00 | |||
| Net 66.22 |
|||
| 66.22 | |||
| Net 0.00 |
|||
| 0.00 | |||
| Net -488.07 210.00 0.00 |
|||
| -278.07 | |||
| 5538.91 |
Statement of assets and liabilities at t
31st December 2019
Unrestricted funds
£
----- Start of picture text -----
Cash funds
Bank current account 39,493
Bank deposit account -
Building society account -
The Scout Association Short Term
Investment Service -
Cash/Floats 8
Total cash funds 39,501
Other monetary assets
Tax claim -
Debts due from the
County/Area/District/Group -
Insurance claim -
Sub total
-
Non monetary assets for
charity's own use
Badge stock 1,759
Land and buildings -
Motor vehicles -
Scouting equipment, furniture etc
-
Other -
Sub total
1,759
Liabilities
Jamboree Fund 25
Jamboree 2023
-
HCSC Lottery
Other -
Sub total 25
----- End of picture text -----
Contingent liabilities and future obligations
Campsite rent of £50pa for the x years left on the lease £2000 for the next 2 years for the 2023 Jamboree
The above receipts and payments account and statement of asse
Signature Print Name
he end of the year 31st December 2020 Unrestricted funds
£ 47,296 - - - 8 47,304 - - - - 1,970 - - - - 1,970 46 2,000 - - 2,046
ets and liabilities were
Chair Treasurer
Scouts Indeptnd¢nt Eumlner's Report to the Trusl¢e5 of ih¢ Ri¢km¥nsworth & Ch•)rlviwood Dlstrkt S¢otht cotIl l T¢pon OD the accounts of Rickmansworth and DistrECI Scout Council for the )ear 31st December V120 hi¢h comprise the Sthiement of Affairs the Consolid&ied A¢couAts relaitd no$ on pages 1- 4. ThTr5 report is made 50kty w the ut¢S in accordantt wÉth Sertion 145 of the Chariiie5 Act l. My work h&% been uttdertak¢n so thai I mighi swe ro the charitiE5 those rnattU5 1 am rcquird sto (o them in an lJTrdep¢nde Exarniner's report and for no oth¢r puypw. lo the fullesi exfertt pennitt¢d bJ'18w. I do xcept or A$8yme r¢sFmsibility anyone oiher than the chaTity and Ihe ¢hariiie5 form) examination wo. Rwthte respooslbllltlrn of tru5ttts 4ler The Districi's thksttts are r¢spor15ible for the prepafati(ffl of the ac¢4)unts. The) considtt an kvdii is nol Tewired for ihi5 year (uftder seclion 144 of the Charities Act 2011 lthe Charities Adl) and ih ax independenl exwninalioD is needed. li is my ressibilIty io: Examtne the accounis (under 5¢dion 145 of Chariiies Art>; To follow" the predr¢S knid in the General DiT¢C¢1 given by the Charkty Commi4ioner5 (under sedion 145(5Xbl of the Chariiies Ad). and To s¢ whether partYtu18rM1ers hal'eeomt to my alleniioA. B•sis of IAdependtTht Exmlner's report My ¢xarninaiion was oui a¢fOFdante with th¢ Ceneral Dir¢clions given by ihe Chario" Ctmnmisslonets. A eX1110n Én¢ludes a review of the accouniing record5 kept by ihe District ad a eixnpariwn of the ¢0nIS presented with those records. li also incltsths ¢(msid¢rion of ). unUSal items or disclosuT¢5 in the a¢¢ounts. and seeking explanaiions from you as tW5re¢s conceffling ali} 5urh matter5. The procedurtt tstxlerthken do provide all of th¢ evidence that would be requiTed in an audit. 8nd <se4U¢nIIY no opinion is siweii as to vthether the acclnts presettt a'tsut attd fair. vicw and the report is limid io those setout in the 5thtrmerkt below.. Indtwidtat Eètr, stAtemew¢ In CLmnectiOA with m> èxafftinatioo matter hh5 come my attention: l. Whith giv¢5 me Teasonable cause io believe th•t in any marial rvpcrt the Fequirtm¢nts To keep accouniin8 records in accord•ce with stciÈoB 130 of the Charitie5 Affj and To pware which accord with the accoyniing TEcord& and io comply with the accwniing requirenKnts of th¢ Chariiies A have noi m. or 2. To 'hIch. in my optnion. atieniion should be drawn in order enable a proper vmd¢r5tmdTns of ottovnts to b¢ Sign¢d..--.,. Mr5 J.P. Baker BS¢ FCCA 15 Gfosv¢nLYCo Ma)rfar¢ CToxky Grten Rickmanswotth WD3 3DII 3111 March 2021