## **Trustees’ Annual Report for the period** **From 1[st] January 2020 To 31[st] December 2020 Charity name: Rickmansworth & Chorleywood District Scout Council** ## **Charity registration number: 302566** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the District are as a unit
of The Scout Association.
The aim of The Scout Association is to
promote the development of young people
in achieving their full physical, intellectual,
social and spiritual potentials, as
individuals, as responsible citizens, and as
members of their national and international
communities. The method of achieving the
Aim of the Association is by providing an
enjoyable and attractive scheme of
progressive training, based on the Scout
Promise and Law and guided by adult
leadership.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The District meets the Charity
Commission’s public benefit criteria under
both the advancement of education and the
advancement of citizenship or community
development headings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The District, through the Groups, delivered
an extensive programme of progressive
training including camping, sailing and
other outdoor activities to over 900 young
people in the Rickmansworth and
Chorleywood area.
The District facilitated and administered the
selection, DBS checking and some of the
training of the volunteer adults needed to
run the various Sections within the Groups.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The accounts show that the District is in a
sound financial position with cash funds as
at 31st December 2020 of £47304.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to be able to provide
financial support to the Groups in the
District should it be required.| |Amount of reserves held|Para 1.22|£20000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Members’ subscriptions.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|The District Executive Committee has
identified the major risks to which they
believe the Groups in the District are
exposed, these have been reviewed and
systems have been established to mitigate
them. The main areas of concern that have
been identified are:
•Damage to buildings, property and
equipment. The District would request
the use of buildings, property and
equipment from neighbouring
organisations such as the church,
community centre and other Scout
Districts. Similar reciprocal arrangements
exist with these organisations. The
District has sufficient insurance in place
to mitigate against permanent loss.
•Injury to leaders, helpers, supporters and
members. The District, through the
capitation fees contributes to The Scout
Association’s national accident insurance
policy. Risk assessments are undertaken
before all activities.
•Reduced Income from fund raising. The
District Groups are primarily reliant upon
income from subscriptions and
fundraising. The District does hold a
reserve to ensure the continuity of
activities should there be a major| reduction in income. The committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. • Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular Section or Group then there would have to be a contraction, consolidation or closure of a Section, Sections or Group. • Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular Section or Group then there would have to be a contraction, consolidation or closure of a Section, Sections or Group. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that appropriate insurable risks are covered. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The District’s governing documents are
those of the Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and the Policy, Organisation
and Rules of the Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The District is a trust established under its
rules which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|Rickmansworth & Chorleywood District Scout Council| |---|---| |Other name the charity uses|n/a| |Registered charity number|302566| |Charity’s principal address|2 Pine Ridge
London Road
St Albans
AL1 1JE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Martin Lantree|Chairman||| ||Julia Pich|District
Commissioner||| ||John Back|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Martin Eric Lantree|| ||
Chairman|| ||16thOctober 2021|| ||16thOctober 2021|| ## **Consolidated Accounts for the year to 31st Dec** ||**District**|**Explorers**| |---|---|---| ||**£**|**£**| |**Income for the year to 31/12/20**||| |Capitation & Subscriptions||| |Membership Subscriptions||10385.00| |Capitation Received|36396.00|| |Less Capitation Paid|30728.00|4641.00| |**Net Capitation & Subscriptions**|5668.00|5744.00| |**Activities**||| |Cubs|150.00|| |Scouts|0.00|| |Explorers||710.00| |HCSC Lottery|36.92|| |Training|0|| |Campsite|10207.36|*| |**Total Activities Income**|10394.28|710.00| |**Other Income**||| |Badges|377.52|| |Gift Aid||793.64| |Sponsorship||| |**Total Other Income**|377.52|793.64| |**Total Income for the Period**|**16439.80**|**7247.64**| * Includes a £10,000 Grant from TRDC |**Payments for the Year to 31/12/20**|**Payments for the Year to 31/12/20**|| |---|---|---| ||**£**|**£**| |Administation costs|208.89|| |Covid Grants|11200.00|| |Equipment||200.66| ||11408.89|200.66| |Activities||| |Beavers|0.00|| |Cubs|83.78|| |Scouts|0.00|| |Explorers||988.07| |Whole District|470.00|| |HCSC Lottery||| |Campsite|1343.80|| |Total Activities|1897.58|988.07| |Purchase of Badges|319.24|| |Training|595.00|520.00| |Sundry Expenses|0.00|0.00| |Total Payments for the period|**14220.71**|**1708.73**| ## **Summary for the Year to 31/12/20** |Total Receipts
Total Payments
Net Receipts
Cash, bank b/f
Transfers
**Cash & Bank c/f**
Petty cash
Barclays
Lloyds|**District**
**Explorers**
**£**
**£**
16439.80
7247.64
14220.71
1708.73| |---|---| ||2219.09
5538.91
10058.57
29061.00
16842.64
-16842.64| ||**29120.30**
**17757.27**| ||8.05
3719.98
7597.28
25400.32
10151.94| ||**29120.30**
**17757.27**| ## **cember 2020** ## **Consolidated Sponsorship Accounts £ £** ||10385.00| |---|---| ||36396.00| ||35369.00| ||11412.00| ||150.00| ||0.00| ||710.00| ||36.92| ||0| ||10207.36| |0.00|11104.28| ||377.52| ||793.64| |45.96|45.96| |45.96|1217.12| |**45.96**|**23733.40**| |**£**||**£**| |---|---|---| |||208.89| |||11200.00| |||200.66| ||0.00|11609.55| |||0.00| |||83.78| |||0.00| |||988.07| |||470.00| |||0.00| |||1343.80| ||0.00|2885.65| |||319.24| |||1115.00| |||0.00| ||**0.00**|**15929.44**| |**Sponsorship**|**Total**| |---|---| |**£**|**£**| |45.96|23733.40| |0.00|15929.44| |45.96|7803.96| |381.25|39500.82| ||0.00| |**427.21**|**47304.78**| ||8.05| |427.21|11744.47| ||35552.26| |**427.21**|**47304.78**| Notes to the Financial Statement for the year ending 31st December 2020 |1)
**Capitation &**
**subscriptions**
1st Rickmansworth
Batchworth
Croxley Green
6th Rickmansworth
1st Chorleywood
1st Mill End
1st Sarratt
Capitation
Discounts
Explorer Capitation
Explorer Subs
* 6th Rickmansworth paid th
2)
**Administration**
HCSC Lottery
Stationery
DC Expenses
Zoom
Helper Insurance
3)
Badges
Sales to Groups
Purchases
4)
District Camp Site
Rent
Insurance
Rates
TRDC Grant
Lettings
Water Rates
General Expenses
Planning
Sanitizer Equip
Gate/Fence|County
Capitation
Capitation
1330.00
5586.00
1670.00
7014.00
890.00
3738.00
370.00
0.00 *
1650.00
8930.00
530.00
2226.00
770.00
3234.00
7210.00
30728.00
Income
Expenditure
37938.00
30728.00
1542.00
4641.00
10385.00
**48323.00**
**36911.00**
eir County Capitation direct to County
Income
Expenditure
36.92
26.24
97.48
43.17
42.00
36.92
208.89
Income
Expenditure
377.52
319.24
377.52
319.24
Income
Expenditure
50.00
302.48
207.36
207.36
10000.00
29.86
156.93
597.17
10207.36
1343.80|Total
6916.00
8684.00
4628.00
370.00
10580.00
2756.00
4004.00
37938.00
Net
**11412.00**
Net
36.92
-26.24
-97.48
-43.17
-42.00
-171.97
Net
377.52
-319.24
58.28
Net
-50.00
-302.48
0.00
10000.00
0.00
-29.86
-156.93
0.00
-597.17
0.00
8863.56|Discounts
266.00
334.00
178.00
74.00
430.00
106.00
154.00| |---|---|---|---| ||||1542.00| ||||| |5)
District Activities
St Geoges Day 2018
BLYM
6)
Training
Powerboat Instructors
Canoe Instructor
7)
Cub Activities
Football Comp
8)
Scout Activities
9)
Explorer Scouts Activities
Bograts
Ricky
DOE
Explorer Subs
Gift Aid
Capitation
Activities
less
Training
less
Equipment|Income
0.00
0.00
Income
0.00
0.00
0.00
Income
150.00
150.00
Income
0.00
Income
500.00
210.00
0.00
710.00
10385.00
793.64
4641.00
-278.07
520.00
200.66|Expenditure
250.00
220.00
470.00
Expenditure
520.00
75.00
595.00
Expenditure
83.78
83.78
Expenditure
0.00
Expenditure
988.07
0.00
0.00
988.07






**Balance**|Net
-250.00
-220.00| |---|---|---|---| ||||-470.00| ||||Net
-520.00
-75.00| ||||-595.00| ||||Net
66.22| ||||66.22| ||||Net
0.00| ||||0.00| ||||Net
-488.07
210.00
0.00| ||||-278.07| ||||**5538.91**| ## **Statement of assets and liabilities at t** ## **31st December 2019** ## **Unrestricted funds** **£** **----- Start of picture text -----**
Cash funds
Bank current account 39,493
Bank deposit account -
Building society account -
The Scout Association Short Term
Investment Service -
Cash/Floats 8
Total cash funds 39,501
Other monetary assets
Tax claim -
Debts due from the
County/Area/District/Group -
Insurance claim -
Sub total
-
Non monetary assets for
charity's own use
Badge stock 1,759
Land and buildings -
Motor vehicles -
Scouting equipment, furniture etc
-
Other -
Sub total
1,759
Liabilities
Jamboree Fund 25
Jamboree 2023
-
HCSC Lottery
Other -
Sub total 25
**----- End of picture text -----**
## **Contingent liabilities and future obligations** Campsite rent of £50pa for the x years left on the lease £2000 for the next 2 years for the 2023 Jamboree **The above receipts and payments account and statement of asse** Signature Print Name ## **he end of the year 31st December 2020 Unrestricted funds** **£ 47,296 - - - 8 47,304 - - - - 1,970 - - - - 1,970 46 2,000 - - 2,046** ## **ets and liabilities were** Chair Treasurer Scouts Indeptnd¢nt Eumlner's Report to the Trusl¢e5 of ih¢ Ri¢km¥nsworth & Ch•)rlviwood Dlstrkt S¢otht co￿￿tIl l T¢pon OD the accounts of Rickmansworth and DistrECI Scout Council for the )ear 31st December V120 *hi¢h comprise the Sthiement of Affairs the Consolid&ied A¢couAts relaitd no￿$ on pages 1- 4. ThTr5 report is made 50kty w the ￿u￿t¢S in accordantt wÉth Sertion 145 of the Chariiie5 Act l. My work h&% been uttdertak¢n so thai I mighi swe ro the charitiE5 those rnattU5 1 am rcquird ￿ sto* (o them in an lJTrdep¢nde Exarniner's report and for no oth¢r puypw. lo the fullesi exfertt pennitt¢d bJ'18w. I do xcept or A$8yme r¢sF*msibility anyone oiher than the chaTity and Ihe ¢hariiie5 form) examination wo￿. Rwthte respooslbllltlrn of tru5ttts ￿4￿l￿er The Districi's thksttts are r¢spor15ible for the prepafati(ffl of the ac¢4)unts. The) considtt an kvdii is nol Tewired for ihi5 year (uftder seclion 144 of the Charities Act 2011 lthe Charities Adl) and ih* ax independenl exwninalioD is needed. li is my res￿sibilIty io: Examtne the accounis (under 5¢dion 145 of Chariiies Art>; To follow" the pr￿ed￿r¢S knid in the General DiT¢C¢1￿￿ given by the Charkty Commi4ioner5 (under sedion 145(5Xbl of the Chariiies Ad). and To s¢* whether partYtu18rM￿1ers hal'eeomt to my alleniioA. B•sis of IAdependtTht Ex*mlner's report My ¢xarninaiion was oui a¢fOFdante with th¢ Ceneral Dir¢clions given by ihe Chario" Ctmnmisslonets. A eX￿￿1￿110n Én¢ludes a review of the accouniing record5 kept by ihe District a￿d a eixnpariwn of the ￿¢0￿nIS presented with those records. li also incltsths ¢(msid¢r*ion of ￿). unUS￿al items or disclosuT¢5 in the a¢¢ounts. and seeking explanaiions from you as tW5re¢s conceffling ali} 5urh matter5. The procedurtt tstxlerthken do provide all of th¢ evidence that would be requiTed in an audit. 8nd <￿se4U¢nIIY no opinion is siweii as to vthether the accln￿ts presettt a'tsut attd fair. vicw and the report is limi*d io those setout in the 5thtrmerkt below.. Indtwidtat E￿￿è￿tr,* stAtemew¢ In CLmnectiOA with m> èxafftinatioo matter hh5 come ￿ my attention: l. Whith giv¢5 me Teasonable cause io believe th•t in any ma*rial rvpcrt the Fequirtm¢nts To keep accouniin8 records in accord•ce with stciÈoB 130 of the Charitie5 Affj and To pware which accord with the accoyniing TEcord& and io comply with the accwniing requirenKnts of th¢ Chariiies A have noi m￿. or 2. To ￿'hIch. in my optnion. atieniion should be drawn in order ￿ enable a proper vmd¢r5tmdTns of ottovnts to b¢ Sign¢d..--.,. Mr5 J.P. Baker BS¢ FCCA 15 Gfosv¢nLYCo Ma)rfar¢ CToxky Grten Rickmanswotth WD3 3DII 3111 March 2021