2023-12-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	1	2	3	3	3	1	1	2	2	3
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			1st Broxbourne Scout Group 3 0 2 5 4 9
			1st Broxbourne Scout Headquarters
			Rear of 2 St Michael's Road
			Broxbourne
			Postcode				E	N	1	0	7	J	L

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Kevin Cordina	Chairman
	Edward Cordina	Treasurer
	Liz Grahame	Secretary
	Sandra Williams
	Andrew Lincoln
	Jean Cooper
	Heather Wing
	Andrew Barnard

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 3 Ex Officio Trustees, and 3 co-opted Trustees) and endeavours to meet every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group Trustee Board is also responsible for instructing the land trustees (Kevin Cordina, Paul Milner, and Andrew Lincoln) regarding the land owned by the Group. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 3 Ex Officio Trustees, and 3 co-opted Trustees) and endeavours to meet every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well- managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group Trustee Board is also responsible for instructing the land trustees (Kevin Cordina, Paul Milner, and Andrew Lincoln) regarding the land owned by the Group.

2 LT700001 (27 February 2024)

Section B

Structure, governance and management (continued)

Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all expense claims and a comprehensive insurance policies to ensure that insurable risks are covered. Access to the Group’s bank accounts is limited and monitored by more than one trustee. The Board has identified a risk due to online payments from our bank account requiring only a single person to action. This is being actively investigated and a dual-person requirement will be implemented.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group holds an investment fund from an endowment many decades previously. The Groups policy is that the fund remains untouched, but the interest/dividends from the fund are used to fund the Group's activities each year. The Group holds a reserve of £60,000 within the Group's Deposit account to cover any rebuilding costs. The Group does not routinely make grants and these would be an exceptional event to be considered by the Trustee Board. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group organises weekly meetings of each Section (During term-time) to provide activities for members. Those acitivities may be at the HQ or trips arranged to suitable venues. Each meeting is planned by the leaders to provide opportunities to the members in linewith the values of scouting and the Scout method. The Sections also organise trips and camps outside of the regular meetings Summary of the main activities in relation to	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	The Group organises weekly meetings of each Section (During term-time) to provide activities for members. Those acitivities may be at the HQ or trips arranged to suitable venues. Each meeting is planned by the leaders to provide opportunities to the members in linewith the values of scouting and the Scout method. The Sections also organise trips and camps outside of the regular meetings
	The Group holds an investment fund from an endowment many decades previously. The Groups policy is that the fund remains untouched, but the interest/dividends from the fund are used to fund the Group's activities each year. The Group holds a reserve of £60,000 within the Group's Deposit account to cover any rebuilding costs. The Group does not routinely make grants and these would be an exceptional event to be considered by the Trustee Board.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Group has continued to run 1 Beaver Section, 2 Cub Sections, and 1 Scout Section for the year, each meeting on a weekly basis during term time. The Group has succesfully added a new leader to the Beaver Group, and the Young Leader group is thriving, taking pressure off the leaders. The Sections have run numerous activities and camps, all of which has been delivered while maintaining finances in good order.

5 LT700001 (27 February 2024)

Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy The Group is in a very fortunate position to have a large deposit account balance, and a significnat investment fund which pays interest/dividends to the group each year. The Group does not therefore operate a strictly controlled reserve, beyond a policy of retaining £60,000 to cover rebuilding costs, and ensuring each financial year is completed without a significant loss in our fi i l i i Sh ld d f l b The Group held reserves in excess of the building rebuilding fund.

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);

The Group is funded primarily by membership fees from members. The Group holds an investment fund which pays dividends/interest each year which is also used to fund the Group. The Group's policy is to run using these sources of income to avoid the need for additional fundraising which would consume volunteer's time. It has been numerous years since these sources of funds have not been sufficient. The Group funds maintenance of the facilities and pays for smaller acitivities for the Sections. Larger acitivities are funded by additional charges to members, without exceeding the cost to the Group. The Group holds an investment fund, but beyond that funds are held in current and deposit accounts of a mainstream bank.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)

6 LT700001 (27 February 2024)

Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration	Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Date D D M M Y Y Position (eg Secretary, Chair)
	D D M M Y Y
	D	D	M	M	Y	Y

7 LT700001 (27 February 2024)

For the year ended 31/12/2023

1st Broxbourne Scout Group

Chairman: Kevin Cordina

TRUSTEES: Ex-Officio & Appointed

Kevin Cordina, Andrew Lincoln, Jenny Cheek, Jon Clayton, Liz Grahame, Jean Cooper, Paul Milner, Sandra Williams, Edward Cordina

Group Scout Leader: Mr A Barnard

TRUSTEES: Nominated

Chairman: Kevin Cordina

Treasurer: Edward Cordina

BANKERS: HSBC HODDESDON

CUSTODIAN TRUSTEES FOR PROPERTY: Kevin Cordina, Paul Milner, and Andrew Lincoln

OTHER ADVISORS: NONE

Group/District Registration number with The Scout Association ? Charity Registration Number: 302549 Contact Name and Address: Mr A Barnard 1st Broxbourne Scout Headquarters Rear of 2 St Michaels Road Broxbourne Hertfordshire EN10 7JL

Strictly Confidential

1st Broxbourne Scout Group

Trustees Annual Report for the year ended 31/12/2023

The Group is a trust established under its rules which are common to all groups / Districts.

Trustees are appointed in accordance with the Policy, Organisation & Rules of the Scout Association.

In accordance with Section 133 of the Charities Act 2011 the trustees have elected to prepare a receipts and payments account, and a statement of assets and liabilities.

The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year.

For the accounting year 2023 the charity's total income was £31,436.60. In accordance with Section 145(1) of the Charities Act 2011 the trustees have elected to have the accounts examined by an independent examiner.

Approved by the Trustees on …………………….and signed on their behalf by

………………………………………………. Kevin Cordina

Strictly Confidential

1st Broxbourne Scout Group

Receipts & Payments Summary for the year ended 31/12/2023

			Previous
		This Year	Year
		2023	2022
Total receipts for the year	£	31,436.60	£23,956.48
Total payments for the year	-£	28,118.87	-£22,867.71
Net receipts/(payments) for the year	£	3,317.73	£1,088.77
Cash, bank and similar funds
brought forward		£122,732.84	£121,644.07
Cash, bank and similar funds
carried forward	£	126,050.57	£122,732.84

The above account and accompanying statement of assets and liabilities were approved by the Trustees

on…………………………….and signed on their behalf by

…...........................................................................................

Kevin Cordina

Strictly Confidential

1st Broxbourne Scout Group

Receipts for the year ended 31/12/2023

	This year	Previous
	2023	Year
		2022
MEMBERSHIP INCOME	£14,735.28	£13,620.55
Less Refunds Paid	£0.00	£0.00
Net total	£14,735.28	£13,620.55
INVESTMENT INCOME RECEIVED
Bank Interest: Current account	£0.00	£0.00
Deposit account	£1,599.15	£183.77
Building Society Interest	£0.00	£0.00
Scout Assoc Short Term Investment Service	£0.00	£0.00
Dividends and Interest	£0.00	£0.00
Property Rents	£0.00	£0.00
COIF Charity Fund	£8,544.10	£8,511.16
DONATIONS / GRANTS
Miscellaneous	£41.00	£0.00
HSBC	£0.00	£0.00
Grant Broxbourne Council	£0.00	£0.00
ACTIVITIES RECEIPTS	£171.00
FUND RAISING	£0.00	£0.00
OTHER INCOME
Income tax recovered -
on subscriptions and donations	£0.00	£0.00
on dividends and interest CCLA		£0.00
Gift Aid Receipts	£5,171.07	£0.00
SUNDRY RECEIPTS
Hall donations	£0.00	£0.00
Hire of Hall	£1,175.00	£1,641.00
100 Club	£0.00	£0.00
Other Income	£0.00	£0.00
Badge receipts	£0.00	£0.00
Loans received	£0.00	£0.00
TOTAL RECEIPTS FOR THE YEAR	£31,436.60	£23,956.48

Strictly Confidential

1st Broxbourne Scout Group

Payments for the year ended 31/12/2023

	This year	Previous
	2023	Year
		2022
PREMISES
Rent	£0.00	£0.00
Other Services	£5,452.53	£1,021.37
Light and Heat		£2,555.51
Utilities	£2,740.49
Insurance	£2,466.86	£2,572.69
Repairs and Renewals	£0.00	£1,714.23
DONATIONS / GRANTS	30.00	0.00
Donation towards Scout Jamboree	£0.00	£0.00
ACTIVITIES	£11,821.64	£8,310.00
CAPITATION EXPENSES	£4,839.43	£5,712.91
ADMIN / ESTABLISHMENT EXPENSES	£296.82	£540.00
TRUSTEES EXPENSES	£0.00	£0.00
OTHER EXPENSES	£0.00	£0.00
PURCHASE OF CAPITAL EQUIPMENT	£0.00	£0.00
PURCHASE OF BADGES	£471.10	£441.00
SUNDRY PAYMENTS	0.00	0.00
TOTAL PAYMENTS FOR THE YEAR	£28,118.87	£22,867.71

Strictly Confidential

1st Broxbourne Scout Group

Statement of Assets & Liabilities as at 31/12/2023

	This year
	2023	Previous
		Year
		2022
MONETARY ASSETS
Cash, Bank and similar funds
Bank Current Account(s)	£1,563.70	£1,913.22
Bank Deposit Account(s)	£108,803.87	£105,136.62
Charity Commission Fund	£15,683.00	£15,683.00
Cash in Hand	£0.00	£0.00
TOTAL	£126,050.57	£122,732.84
Cash in Hand
OTHER MONETARY ASSETS	£0.00
	£0.00
Tax Claim for Year Ending
Debits Due to Group/District
INVESTMENT ASSETS	£0.00
	£0.00
Government Stocks at Market Value	£0.00
Other quoted securities at market value	£0.00
Other Investments
Property held for investment purposes
NON - MONETARY ASSETS Assets for Char	£0.00
	£0.00
Badge Secretary’s stock	£0.00
Group/District Stock	£0.00
Land and Buildings	£0.00
Motor Vehicles
Scouting equipment, furniture etc	£0.00
LIABILITIES Those due within one year	£0.00
	£0.00
Accounts not yet paid	£0.00
Expenses incurred not yet invoiced	£0.00
Subscriptions not yet received
Other	£0.00
LIABILITIES Those payable after one year	£0.00
	£0.00
Loan (with details)	£0.00
Hire purchase owing	£0.00
Leasing payments outstanding
Other long tem liabilities	£0.00

Strictly Confidential

1st Broxbourne Scout Group Independent EXaMine￿S Report Year Ended 3111212023 I mport on the accryjnts of Ihe GrOu￿DIstrI￿ for the an￿ 3111212023 vknich are sat out on pages 1 to 6. Resp•dve re8ponsib4ltkn of irustees aThJ examirber. As thè ¢harlVs tnjstèès y¢)u are reswn$#Ae pr8p8rath)n of thè a<a)￿nt.. w eon8Mder that th8 audlt of requ￿ment of Sectkjn 43121 of the Cha￿t￿$ Act 1993 {thè Act) does not 8pply. It Is my rpsponslblllty to 8lat&, on the basL8 of procédures speclflod In lh8 General Dlreclions glven by the Chartty Cornml&8k)ners under Seetlon 43{7Xbl of thè * whether partloJlar mattars have to my attenlbn. 88818 of Examlrberfs reFwt My examlnalbn w89 Carr￿ tsjt In accordÈnce wifh th8 Gonernl Olredkjns glven ty th8 Charfty CoMm185bners. An axamlnatlon Indudès a rovknv of the wunting recLds kopt ty th8 cha￿ty a eompad8on of lh& accounts FKe8ented wtth those recuds. It also Indudes cor￿lderat￿n of any unusual Items or d19¢108ure8 In the accounts, and seeklrvJ &xpf8natlons from a8 tnJst88s corK•mlng any such matters. Th8 procedures undert8ken do not provlde all the evldance that be r8quIMd In an audlL and consequently I do not express an audlt oplnl)n on vl8w ￿VeTh by Iha aco)unts. Indepgndent Examlners statement In connectk)n vAth my ex8mln8tbn, no matter l*s (yjrne to my att•nlh)n: 1. vknlch glves Th reasona￿• cause to bdthe that In any materlal res[￿1 the requirements to k8aP accountlng rèc￿￿8 In accA)rdaneè wth Sectknn 41 of thè Act 8nd to prepare 8ernunts whlch acctsrd ￿th the a￿￿int￿ng and to cOm￿Y with the acwJntlrwJ rnqulI￿ents of Aca not keerb me( 2. to whkh. In my oplnlon, attention shyjkl b8 dAwn In tyder to ena￿0 8 understandlro of th accoun18 to be T￿Ched. and 3. vknlch glves ma rn88on0￿e cause to bdlèvè Ihat In any materlal r•sp8o the aOwJn￿ng rul&s of the GYoup'8 l Dlstrkt's constitulon I￿ve Th)t b88n m8t. (2ualrficalion....... i! j4o?el CLe5k Address..... Dale.. Strictty knfidential

1st Broxbourne Scout Group Independent EXaMine￿S Report Year Ended 3111212023 I mport on the accryjnts of Ihe GrOu￿DIstrI￿ for the an￿ 3111212023 vknich are sat out on pages 1 to 6. Resp•dve re8ponsib4ltkn of irustees aThJ examirber. As thè ¢harlVs tnjstèès y¢)u are reswn$#Ae pr8p8rath)n of thè a<a)￿nt.. w eon8Mder that th8 audlt of requ￿ment of Sectkjn 43121 of the Cha￿t￿$ Act 1993 {thè Act) does not 8pply. It Is my rpsponslblllty to 8lat&, on the basL8 of procédures speclflod In lh8 General Dlreclions glven by the Chartty Cornml&8k)ners under Seetlon 43{7Xbl of thè * whether partloJlar mattars have to my attenlbn. 88818 of Examlrberfs reFwt My examlnalbn w89 Carr￿ tsjt In accordÈnce wifh th8 Gonernl Olredkjns glven ty th8 Charfty CoMm185bners. An axamlnatlon Indudès a rovknv of the wunting recLds kopt ty th8 cha￿ty a eompad8on of lh& accounts FKe8ented wtth those recuds. It also Indudes cor￿lderat￿n of any unusual Items or d19¢108ure8 In the accounts, and seeklrvJ &xpf8natlons from a8 tnJst88s corK•mlng any such matters. Th8 procedures undert8ken do not provlde all the evldance that be r8quIMd In an audlL and consequently I do not express an audlt oplnl)n on vl8w ￿VeTh by Iha aco)unts. Indepgndent Examlners statement In connectk)n vAth my ex8mln8tbn, no matter l*s (yjrne to my att•nlh)n: 1. vknlch glves Th reasona￿• cause to bdthe that In any materlal res[￿1 the requirements to k8aP accountlng rèc￿￿8 In accA)rdaneè wth Sectknn 41 of thè Act 8nd to prepare 8ernunts whlch acctsrd ￿th the a￿￿int￿ng and to cOm￿Y with the acwJntlrwJ rnqulI￿ents of Aca not keerb me( 2. to whkh. In my oplnlon, attention shyjkl b8 dAwn In tyder to ena￿0 8 understandlro of th accoun18 to be T￿Ched. and 3. vknlch glves ma rn88on0￿e cause to bdlèvè Ihat In any materlal r•sp8o the aOwJn￿ng rul&s of the GYoup'8 l Dlstrkt's constitulon I￿ve Th)t b88n m8t. (2ualrficalion....... i! j4o?el CLe5k Address..... Dale.. Strictty knfidential