## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Broxbourne Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Kevin Cordina|Chairman|| ||Edward Cordina|Treasurer|| ||Liz Grahame|Secretary|| ||Sandra Williams||| ||Andrew Lincoln||| ||Jean Cooper||| ||Heather Wing||| ||Andrew Barnard||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 3 Ex Officio Trustees, and 3 co-opted
Trustees) and endeavours to meet every 3 months. Members of
the Trustee Board complete Being a Scouts Trustee learning
within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and safe
programmes that gives young people skills for life. The Group
Trustee Board is also responsible for instructing the land
trustees (Kevin Cordina, Paul Milner, and Andrew Lincoln)
regarding the land owned by the Group.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 3 Ex Officio Trustees, and 3 co-opted
Trustees) and endeavours to meet every 3 months. Members of
the Trustee Board complete Being a Scouts Trustee learning
within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and safe
programmes that gives young people skills for life. The Group
Trustee Board is also responsible for instructing the land
trustees (Kevin Cordina, Paul Milner, and Andrew Lincoln)
regarding the land owned by the Group.| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
expense claims and a comprehensive insurance policies to
ensure that insurable risks are covered. Access to the Group’s
bank accounts is limited and monitored by more than one
trustee. The Board has identified a risk due to online payments
from our bank account requiring only a single person to action.
This is being actively investigated and a dual-person
requirement will be implemented.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group holds an investment fund from an endowment many
decades previously. The Groups policy is that the fund remains
untouched, but the interest/dividends from the fund are used to
fund the Group's activities each year. The Group holds a
reserve of £60,000 within the Group's Deposit account to cover
any rebuilding costs. The Group does not routinely make grants
and these would be an exceptional event to be considered by
the Trustee Board.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Group organises weekly meetings of each Section (During
term-time) to provide activities for members. Those acitivities
may be at the HQ or trips arranged to suitable venues. Each
meeting is planned by the leaders to provide opportunities to the
members in linewith the values of scouting and the Scout
method. The Sections also organise trips and camps outside of
the regular meetings
Summary of the main activities in relation to|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group organises weekly meetings of each Section (During
term-time) to provide activities for members. Those acitivities
may be at the HQ or trips arranged to suitable venues. Each
meeting is planned by the leaders to provide opportunities to the
members in linewith the values of scouting and the Scout
method. The Sections also organise trips and camps outside of
the regular meetings
| ||The Group holds an investment fund from an endowment many
decades previously. The Groups policy is that the fund remains
untouched, but the interest/dividends from the fund are used to
fund the Group's activities each year. The Group holds a
reserve of £60,000 within the Group's Deposit account to cover
any rebuilding costs. The Group does not routinely make grants
and these would be an exceptional event to be considered by
the Trustee Board.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (27 February 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Group has continued to run 1 Beaver Section, 2 Cub
Sections, and 1 Scout Section for the year, each meeting on a
weekly basis during term time. The Group has succesfully
added a new leader to the Beaver Group, and the Young
Leader group is thriving, taking pressure off the leaders. The
Sections have run numerous activities and camps, all of which
has been delivered while maintaining finances in good order.| 5 LT700001 (27 February 2024) **Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The Group is in a very fortunate position to have a large deposit account balance, and a significnat investment fund which pays interest/dividends to the group each year. The Group does not therefore operate a strictly controlled reserve, beyond a policy of retaining £60,000 to cover rebuilding costs, and ensuring each financial year is completed without a significant loss in our fi i l i i Sh ld d f l b The Group held reserves in excess of the building rebuilding fund. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|The Group is funded primarily by membership fees from
members. The Group holds an investment fund which pays
dividends/interest each year which is also used to fund the
Group. The Group's policy is to run using these sources of
income to avoid the need for additional fundraising which would
consume volunteer's time. It has been numerous years since
these sources of funds have not been sufficient.


The Group funds maintenance of the facilities and pays for
smaller acitivities for the Sections. Larger acitivities are funded
by additional charges to members, without exceeding the cost to
the Group.
The Group holds an investment fund, but beyond that funds are
held in current and deposit accounts of a mainstream bank.
| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| 6 LT700001 (27 February 2024) |**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**| |---|---|---|---|---|---|---|---| |The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Date
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Y||||||| ||D|D|M|M|Y|Y|| 7 LT700001 (27 February 2024) ## **For the year ended 31/12/2023** ## **1st Broxbourne Scout Group** Chairman: Kevin Cordina TRUSTEES: Ex-Officio & Appointed Kevin Cordina, Andrew Lincoln, Jenny Cheek, Jon Clayton, Liz Grahame, Jean Cooper, Paul Milner, Sandra Williams, Edward Cordina Group Scout Leader: Mr A Barnard TRUSTEES: Nominated Chairman: Kevin Cordina Treasurer: Edward Cordina BANKERS: HSBC HODDESDON CUSTODIAN TRUSTEES FOR PROPERTY: Kevin Cordina, Paul Milner, and Andrew Lincoln OTHER ADVISORS: NONE Group/District Registration number with The Scout Association ? Charity Registration Number: 302549 Contact Name and Address: Mr A Barnard 1st Broxbourne Scout Headquarters Rear of 2 St Michaels Road Broxbourne Hertfordshire EN10 7JL Strictly Confidential ## **1st Broxbourne Scout Group** ## **Trustees Annual Report for the year ended 31/12/2023** The Group is a trust established under its rules which are common to all groups / Districts. Trustees are appointed in accordance with the Policy, Organisation & Rules of the Scout Association. In accordance with Section 133 of the Charities Act 2011 the trustees have elected to prepare a receipts and payments account, and a statement of assets and liabilities. The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year. For the accounting year 2023 the charity's total income was £31,436.60. In accordance with Section 145(1) of the Charities Act 2011 the trustees have elected to have the accounts examined by an independent examiner. Approved by the Trustees on …………………….and signed on their behalf by ………………………………………………. Kevin Cordina Strictly Confidential ## **1st Broxbourne Scout Group** Receipts & Payments Summary for the year ended 31/12/2023 ||||Previous| |---|---|---|---| |||This Year|Year| |||2023|2022| |Total receipts for the year|£|31,436.60
|£23,956.48| |Total payments for the year|-£|28,118.87
|-£22,867.71| |**Net receipts/(payments) for the year**|**£**|**3,317.73**
|**£1,088.77**| |Cash, bank and similar funds|||| |brought forward||£122,732.84|£121,644.07| |Cash, bank and similar funds|||| |carried forward|£|126,050.57
|£122,732.84| The above account and accompanying statement of assets and liabilities were approved by the Trustees on…………………………….and signed on their behalf by …........................................................................................... Kevin Cordina Strictly Confidential ## **1st Broxbourne Scout Group** ## **Receipts for the year ended 31/12/2023** ||This year|Previous| |---|---|---| ||2023|Year| |||2022| |**MEMBERSHIP INCOME**|£14,735.28|£13,620.55| |Less Refunds Paid|£0.00|£0.00| |Net total|£14,735.28|£13,620.55| |**INVESTMENT INCOME RECEIVED**||| |Bank Interest:
Current account|£0.00|£0.00| |Deposit account|£1,599.15|£183.77| |Building Society Interest|£0.00|£0.00| |Scout Assoc Short Term Investment Service|£0.00|£0.00| |Dividends and Interest|£0.00|£0.00| |Property Rents|£0.00|£0.00| |COIF Charity Fund|£8,544.10|£8,511.16| |**DONATIONS / GRANTS**||| |Miscellaneous|£41.00|£0.00| |HSBC|£0.00|£0.00| |Grant Broxbourne Council|£0.00|£0.00| |**ACTIVITIES RECEIPTS**|£171.00|| |**FUND RAISING**|£0.00|£0.00| |**OTHER INCOME**||| |Income tax recovered -||| |on subscriptions and donations|£0.00|£0.00| |on dividends and interest CCLA||£0.00| |Gift Aid Receipts|£5,171.07|£0.00| |**SUNDRY RECEIPTS**||| |Hall donations|£0.00|£0.00| |Hire of Hall|£1,175.00|£1,641.00| |100 Club|£0.00|£0.00| |Other Income|£0.00|£0.00| |Badge receipts|£0.00|£0.00| |Loans received|£0.00|£0.00| |**TOTAL RECEIPTS FOR THE YEAR**|**£31,436.60**|**£23,956.48**| Strictly Confidential ## **1st Broxbourne Scout Group** ## **Payments for the year ended 31/12/2023** ||This year|Previous| |---|---|---| ||2023|Year| |||2022| |**PREMISES**||| |Rent|£0.00|£0.00| |Other Services|£5,452.53|£1,021.37| |Light and Heat||£2,555.51| |Utilities|£2,740.49|| |Insurance|£2,466.86|£2,572.69| |Repairs and Renewals|£0.00|£1,714.23| |**DONATIONS / GRANTS**|30.00|0.00| |Donation towards Scout Jamboree|£0.00|£0.00| |**ACTIVITIES**|£11,821.64|£8,310.00| |**CAPITATION EXPENSES**|£4,839.43|£5,712.91| |**ADMIN / ESTABLISHMENT EXPENSES**|£296.82|£540.00| |**TRUSTEES EXPENSES**|£0.00|£0.00| |**OTHER EXPENSES**|£0.00|£0.00| |**PURCHASE OF CAPITAL EQUIPMENT**|£0.00|£0.00| |**PURCHASE OF BADGES**|£471.10|£441.00| |**SUNDRY PAYMENTS**|0.00|0.00| |**TOTAL PAYMENTS FOR THE YEAR**|**£28,118.87**|**£22,867.71**| Strictly Confidential ## **1st Broxbourne Scout Group** ## **Statement of Assets & Liabilities as at 31/12/2023** ||This year|| |---|---|---| ||2023|Previous| |||Year| |||2022| |MONETARY ASSETS||| |Cash, Bank and similar funds||| |Bank Current Account(s)|£1,563.70|£1,913.22| |Bank Deposit Account(s)|£108,803.87|£105,136.62| |Charity Commission Fund|£15,683.00|£15,683.00| |Cash in Hand|£0.00|£0.00| |**TOTAL**|£126,050.57|£122,732.84| |Cash in Hand||| |OTHER MONETARY ASSETS|£0.00|| ||£0.00|| |Tax Claim for Year Ending||| |Debits Due to Group/District||| |INVESTMENT ASSETS|£0.00|| ||£0.00|| |Government Stocks at Market Value|£0.00|| |Other quoted securities at market value|£0.00|| |Other Investments||| |Property held for investment purposes||| |NON - MONETARY ASSETS Assets for Char|£0.00|| ||£0.00|| |Badge Secretary’s stock|£0.00|| |Group/District Stock|£0.00|| |Land and Buildings|£0.00|| |Motor Vehicles||| |Scouting equipment, furniture etc|£0.00|| |LIABILITIES Those due within one year|£0.00|| ||£0.00|| |Accounts not yet paid|£0.00|| |Expenses incurred not yet invoiced|£0.00|| |Subscriptions not yet received||| |Other|£0.00|| |LIABILITIES Those payable after one year|£0.00|| ||£0.00|| |Loan (with details)|£0.00|| |Hire purchase owing|£0.00|| |Leasing payments outstanding||| |Other long tem liabilities|£0.00|| Strictly Confidential 1st Broxbourne Scout Group Independent EXaMine￿S Report Year Ended 3111212023 I mport on the accryjnts of Ihe GrOu￿DIstrI￿ for the an￿ 3111212023 vknich are sat out on pages 1 to 6. Resp•dve re8ponsib4ltkn of irustees aThJ examirber. As thè ¢harlVs tnjstèès y¢)u are reswn$#Ae pr8p8rath)n of thè a