Treasurer’s Report for Accounting Year 2023-24
We have had a very successful year financially, ending with a cash surplus for the year of £7876.85. Consequently our total cash holding increased to £39,660.82 – virtually £40,000. This is well in excess of an amount necessary to cover everyday eventualities. However we shall need soon to replace the hall roof, at a time when grants from local authorities are difficult, if not impossible, to obtain.
It’s also a pleasure to report that this year’s success is entirely our own work. We have had no recourse to public grants or subsidies other than the national government’s rebate on rates charges
Activities
Bookings: Income at £18,465 represented an increase of virtually £3000 over 2022-23 – an excellent result, but once again requiring high administrative input. This has now proved too much to ask of volunteers. Steps are being taken to resolve the issue.
Strength and Balance: A large increase in popularity, and therefore in income, has made this event now fully self-supporting, covering its own overheads and notional rent, and even making a profit. Well done, Maggie Layton!
Bar: The bar continues to make a profit, though now only infrequently open. Film Club: Sadly, this club is no longer functioning.
Youth Club: This Village Hall club keeps its own accounts for entrance fees and tuck shop, transferring surplus cash to the village hall, in lieu of rent. A new football table was bought from this fund. This is a rather loose financial
arrangement, but convenient since the hall itself does not hold petty cash.
Outgoings
Electricity: The hall’s 3-year contract SSE is proving its worth with its low rates, but has proved difficult to manage. SSE appears not read its own smart meter, relying instead on low estimates based on inadequate data. At present we have paid for actual usage up to 7 March 2024. The contract expires on 30 April 2025. Maintenance: This figure is higher than usual, reflecting the cost of refurbishing the main hall floor.
Cleaning: The increase in cost is due to the inevitable effect of inflation.
Rates: Mandatory relief reduced our bill to just £104.79 for the year.
Insurance: Cost £1267 this year. As recommended last year “We should consider obtaining a new building replacement valuation and establishing an inventory of our possessions”.
I am vey grateful to Debbie Schofield for reviewing our accounts this year.
Simon Armitage 23 April 2024
WESTON VILLAGE HALL 2023-24 Quarterly Accounts
| 12 months to | 12 months to | Quarter to | Quarter to | Quarter to | Quarter to | Cumulatve | |
|---|---|---|---|---|---|---|---|
| 31-03-22 | 31-03-23 | 30-06-23 | 30-09-23 | 31-12-23 | 31-03-24 | Total | |
| INCOME | |||||||
| 11966.03 | 15483.5 | Bookings | 5364.05 | 4080.75 | 5173.15 | 3839.00 | 18456.95 |
| 1110 | 2899.85 | Strength and Balance | 1090.00 | 1160.00 | 1095.00 | 690.00 | 4035.00 |
| 95 | 856 | Bar Takings | 901.00 | 298.46 | 607.16 | 1806.62 | |
| 132 | 240 | Film Club | 0.00 | ||||
| 655.76 | Youth Club | 131.00 | 102.00 | 344.40 | 577.40 | ||
| 13303.03 | 20135.11 | Trading Income | 7355.05 | 5670.21 | 6977.31 | 4873.40 | 24875.97 |
| 1876.78 | 430.35 | Miscellaneous | 62.97 | 103.50 | 881.63 | 133.89 | 1181.99 |
| 0 | 1792 | Events | 1248.00 | 1248.00 | |||
| 0 | 0 | Refurbishment Grants | 0.00 | ||||
| 1876.78 | 2222.35 | Other Income | 62.97 | 103.50 | 2129.63 | 133.89 | 2429.99 |
| 15179.81 | 22357.46 | Total Income | 7418.02 | 5773.71 | 9106.94 | 5007.29 | 27305.96 |
| EXPENDITURE | |||||||
| 3469.27 | 3867.02 | Utlites | 1229.63 | 485.88 | 245.98 | 2029.73 | 3991.22 |
| 1558.65 | 1221.05 | Maintenance | 500.36 | 785.00 | 1478.41 | 2763.77 | |
| 2879.21 | 2905.1 | Cleaning and Waste | 634.10 | 959.10 | 786.60 | 1064.37 | 3444.17 |
| 1080 | 1990 | Strength and Balance | 405.00 | 375.00 | 418.59 | 675.00 | 1873.59 |
| 1455.48 | 3134.29 | Insurance, Rates, Admin | 1631.68 | 610.18 | 274.48 | 375.94 | 2892.28 |
| 221.36 | 620.8 | Bar Expenses | 629.61 | 351.90 | 239.25 | 1220.76 | |
| 167.69 | 493.4 | Film Club | 0.00 | ||||
| 384.48 | Youth Club | 115.82 | 304.98 | 420.80 | |||
| 10831.66 | 14616.14 | Trading Expenditure | 5030.38 | 2897.88 | 2749.90 | 5928.43 | 16606.59 |
| 262.62 | 2027.98 | Miscellaneous and Events | 1214.36 | 106.99 | 1181.17 | 136.00 | 2638.52 |
| 577.48 | 2001.27 | Refurbishment Costs | 184.00 | 184.00 | |||
| 840.1 | 4029.25 | Other Expenditure | 1214.36 | 106.99 | 1181.17 | 320.00 | 2822.52 |
| 11671.76 | 18645.39 | Total Expenditure | 6244.74 | 3004.87 | 3931.07 | 6248.43 | 19429.11 |
| 2471.37 | 5518.97 | Trading Surplus/Defcit | 2324.67 | 2772.33 | 4227.41 | -1055.03 | 8269.38 |
| 1036.68 | -1806.9 | Other Surplus/Defcit | -1151.39 | -3.49 | 948.46 | -186.11 | -392.53 |
| 3508.05 | 3712.07 | SURPLUS/DEFICIT | 1173.28 | 2768.84 | 5175.87 | -1241.14 | 7876.85 |
| BANKING | |||||||
| 4332.29 | 1984.56 | Current account | 2094.87 | 6228.41 | 5846.65 | 3971.62 | |
| 23739.61 | 29799.41 | Reserve Account | 30862.38 | 30945.68 | 35055.31 | 35689.20 | |
| 28071.90 | 31783.97 | Total Cash at Bank | 32957.25 | 37174.09 | 40901.96 | 39660.82 | 7876.85 |
ort ofthe Ind endent Examlnatlon of theAccounts of Weston Will e H811 rried out by Debbie Sd)ofield 2410412024 GuidancÈfollowed'. Independenteyamination of charityaecounts: Directions and guidante for examiners (C2}. Directions 1- 13 followed and recorded here. Direction l= Weston Village Hall IWVHI is eliwble for an independent examination rather than an audit as their gross income is over£25,000 but below £250,000. WVH ts ell£ible to prepare its accounts on a receipts and payments basis, ratherthan acrruals. accoTdingto the guidance ID DiTection l and dlrectlon 10 in the'lndependente%aminatioD of charlty accounts.. Directions and 8uidance for examiners, ICC321. Direction 2 :There no reason why l am or could be perceived to be infiuerKed by any relationships wtth the trustees orany connection with WVH and l ¢an thlnk of no other matterthar would affect my Independence. I conslder l am therefore ellblet0 carry out the examlnation. Dlrection 3=1 have keptihe required records. I have plcked 2 incornetsan5xtions and 2 payment tran58dons and asked Ssrnon to show me all paperwork relatingto them e8. Bank statements, Invoitrs sent out, invol5 rece)ved ahd'sum up, (card paymentsysteml payout reports. All found easily and filed correctyy. There is no petty cash account DTrection 4-1 have revlewed the WVH Constitution, d15cussed the u)ntrol and managemert, no action was requlred follDwlngthe previous eydmlnation. I have revsewed the accountin8 records and systems, discussed the structure and changes In funds and reviewed the tharrknes acifjvltfjes, spendlng 2nd any financial risb. There ts one item of malntenance, the roof. whith when it needs to bé addressed Is Ilkelyto be outside the WVH ayailable funds and other support would be needed. Dlr*ction S .. Accounting records were made awailableto me and explained to me. The cords a kept on spreadsheet Icashbookl. paperfilinKfor bills and bank statements and on the Hallmaster booking system to retord bookings. invoices sentand paymentof Invoices. They are very comprehensive and well ordered. Slmon was easily able to find anv records for the traosactions l examlned. Dirertion 6 ..1 examlned the annual accountsto be PTeserrtedforsi8ning and they match the attounting records and hank statement. Direction 7- notfollowed os accounts are not prep8red on an accTu315 b35i5. Direction 8: WVH fvnds are accuratsly reported in the accounts. DlrecE(on 9 .1 guesdoned Simon about.any slgnlficant involce5, b1115 OT commitments rernaining outstanding atthe end of the year and he said in his view there were none. I asked him about thetrusteeg aeSsMent of WVH'S pos10 as a going concern and he said thèt it was Tn a good posltion, having had a slgnifiTrntly higheT surplusthan in the previous 2 years. WVH has just under£40,000 in 125h atthe bank, some of whlch Is as a result of a
governThent grantfrom the period overthe COVID pandemsc. Ongoing e¥pens85 for WVH could therefo easllybe coVed. One item of malntenance isthe possibiltty, atsome point Inthe nearfutU, of a new rool belng needed. This would be a large expensewhlch would very likely be in excess of the funds of WVH. Othersources of financial support would be needed forthis. Direction IQ: WVH can lawfully Prepa the accounts on a receipts and payments basls accordingto the 8UIdan in Dlrection l and dlrection 10 inthe'lndependent examination of charity ac(x)unts.. Direction5 and guld8nce forexamlners, ICC321. Direction 11.. There aTe no ttems found thatwere matsrialto the accounts whlch need fvrther explanation or supporting èvidence. Direction 12-. 1 have comparèdthe accou)rt5 which wlll make up partof the annual report and there are no disuepancies urith the accounts I have examined. Dlrection 13=1 have o)mpleted and SIed my reporL The 8UIdan documentfollowed ICC321 Can be found at assets. ubli5hi ervice. ov.uk 6Od9dcOa8fa8f50abeb89 dent examlnation of chari account5 Version June 2021. df CC32 inde The guidan documentfortrustees car* be found here.. overnmen ublications endent-examination-of-char inde endent-3Minakn0n-of-ca accounts-trusÈees htt www. ov.u 3ccount5-trustee