## **Treasurer’s Report for Accounting Year 2023-24** 

We have had a very successful year financially, ending with a cash surplus for the year of **£7876.85.** Consequently our total cash holding increased to **£39,660.82** – virtually £40,000. This is well in excess of an amount necessary to cover everyday eventualities. However we shall need soon to replace the hall roof, at a time when grants from local authorities are difficult, if not impossible, to obtain. 

It’s also a pleasure to report that this year’s success is entirely our own work. We have had no recourse to public grants or subsidies other than the national government’s rebate on rates charges 

## **Activities** 

**Bookings:** Income at £18,465 represented an increase of virtually £3000 over 2022-23 – an excellent result, but once again requiring high administrative input. This has now proved too much to ask of volunteers. Steps are being taken to resolve the issue. 

**Strength and Balance:** A large increase in popularity, and therefore in income, has made this event now fully self-supporting, covering its own overheads and notional rent, and even making a profit. Well done, Maggie Layton! 

**Bar:** The bar continues to make a profit, though now only infrequently open. **Film Club:** Sadly, this club is no longer functioning. 

**Youth Club:** This Village Hall club keeps its own accounts for entrance fees and tuck shop, transferring surplus cash to the village hall, in lieu of rent. A new football table was bought from this fund. This is a rather loose financial 

arrangement, but convenient since the hall itself does not hold petty cash. 

## **Outgoings** 

**Electricity:** The hall’s 3-year contract SSE is proving its worth with its low rates, but has proved difficult to manage. SSE appears not read its own smart meter, relying instead on low estimates based on inadequate data. At present we have paid for actual usage up to 7 March 2024. The contract expires on 30 April 2025. **Maintenance:** This figure is higher than usual, reflecting the cost of refurbishing the main hall floor. 

**Cleaning:** The increase in cost is due to the inevitable effect of inflation. 

**Rates:** Mandatory relief reduced our bill to just £104.79 for the year. 

**Insurance:** Cost £1267 this year.  As recommended last year “We should consider obtaining a new building replacement valuation and establishing an inventory of our possessions”. 



I am vey grateful to Debbie Schofield for reviewing our accounts this year. 

Simon Armitage    23 April 2024 



## WESTON VILLAGE HALL  2023-24 Quarterly Accounts 

|12 months to|12 months to||Quarter to|Quarter to|Quarter to|Quarter to|Cumulatve|
|---|---|---|---|---|---|---|---|
|31-03-22|31-03-23||30-06-23|30-09-23|31-12-23|31-03-24|Total|
|||INCOME||||||
|11966.03|15483.5|Bookings|5364.05|4080.75|5173.15|3839.00|18456.95|
|1110|2899.85|Strength and Balance|1090.00|1160.00|1095.00|690.00|4035.00|
|95|856|Bar Takings|901.00|298.46|607.16||1806.62|
|132|240|Film Club|||||0.00|
||655.76|Youth Club||131.00|102.00|344.40|577.40|
|13303.03|20135.11|Trading Income|7355.05|5670.21|6977.31|4873.40|24875.97|
|1876.78|430.35|Miscellaneous|62.97|103.50|881.63|133.89|1181.99|
|0|1792|Events|||1248.00||1248.00|
|0|0|Refurbishment Grants|||||0.00|
|1876.78|2222.35|Other Income|62.97|103.50|2129.63|133.89|2429.99|
|15179.81|22357.46|Total Income|7418.02|5773.71|9106.94|5007.29|27305.96|
|||EXPENDITURE||||||
|3469.27|3867.02|Utlites|1229.63|485.88|245.98|2029.73|3991.22|
|1558.65|1221.05|Maintenance|500.36||785.00|1478.41|2763.77|
|2879.21|2905.1|Cleaning and Waste|634.10|959.10|786.60|1064.37|3444.17|
|1080|1990|Strength and Balance|405.00|375.00|418.59|675.00|1873.59|
|1455.48|3134.29|Insurance, Rates, Admin|1631.68|610.18|274.48|375.94|2892.28|
|221.36|620.8|Bar Expenses|629.61|351.90|239.25||1220.76|
|167.69|493.4|Film Club|||||0.00|
||384.48|Youth Club||115.82||304.98|420.80|
|10831.66|14616.14|Trading Expenditure|5030.38|2897.88|2749.90|5928.43|16606.59|
|262.62|2027.98|Miscellaneous and Events|1214.36|106.99|1181.17|136.00|2638.52|
|577.48|2001.27|Refurbishment Costs||||184.00|184.00|
|840.1|4029.25|Other Expenditure|1214.36|106.99|1181.17|320.00|2822.52|
|11671.76|18645.39|Total Expenditure|6244.74|3004.87|3931.07|6248.43|19429.11|
|2471.37|5518.97|Trading Surplus/Defcit|2324.67|2772.33|4227.41|-1055.03|8269.38|
|1036.68|-1806.9|Other Surplus/Defcit|-1151.39|-3.49|948.46|-186.11|-392.53|
|3508.05|3712.07|SURPLUS/DEFICIT|1173.28|2768.84|5175.87|-1241.14|7876.85|
|||BANKING||||||
|4332.29|1984.56|Current account|2094.87|6228.41|5846.65|3971.62||
|23739.61|29799.41|Reserve Account|30862.38|30945.68|35055.31|35689.20||
|28071.90|31783.97|Total Cash at Bank|32957.25|37174.09|40901.96|39660.82|7876.85|





ort ofthe Ind
endent Examlnatlon of theAccounts of Weston Will
e H811
rried out by Debbie Sd)ofield 2410412024
GuidancÈfollowed'. Independenteyamination of charityaecounts: Directions and guidante
for examiners (C￿2}. Directions 1- 13 followed and recorded here.
Direction l= Weston Village Hall IWVHI is eliwble for an independent examination rather
than an audit as their gross income is over£25,000 but below £250,000. WVH ts ell£ible to
prepare its accounts on a receipts and payments basis, ratherthan acrruals. accoTdingto
the guidance ID DiTection l and dlrectlon 10 in the'lndependente%aminatioD of charlty
accounts.. Directions and 8uidance for examiners, ICC321.
Direction 2 :There ￿ no reason why l am or could be perceived to be infiuerKed by any
relationships wtth the trustees orany connection with WVH and l ¢an thlnk of no other
matterthar would affect my Independence. I conslder l am therefore ell￿blet0 carry out
the examlnation.
Dlrection 3=1 have keptihe required records. I have plcked 2 incornetsan5xtions and 2
payment tran58dons and asked Ssrnon to show me all paperwork relatingto them e8. Bank
statements, Invoitrs sent out, invol￿5 rece)ved ahd'sum up, (card paymentsysteml payout
reports. All found easily and filed correctyy. There is no petty cash account
DTrection 4-1 have revlewed the WVH Constitution, d15cussed the u)ntrol and managemert,
no action was requlred follDwlngthe previous eydmlnation. I have revsewed the accountin8
records and systems, discussed the structure and changes In funds and reviewed the
tharrknes acifjvltfjes, spendlng 2nd any financial risb. There ts one item of malntenance, the
roof. whith when it needs to bé addressed Is Ilkelyto be outside the WVH ayailable funds
and other support would be needed.
Dlr*ction S .. Accounting records were made awailableto me and explained to me. The
cords a￿ kept on spreadsheet Icashbookl. paperfilinKfor bills and bank statements and
on the Hallmaster booking system to retord bookings. invoices sentand paymentof
Invoices. They are very comprehensive and well ordered. Slmon was easily able to find anv
records for the traosactions l examlned.
Dirertion 6 ..1 examlned the annual accountsto be PTeserrtedforsi8ning and they match the
attounting records and hank statement.
Direction 7- notfollowed os accounts are not prep8red on an accTu315 b35i5.
Direction 8: WVH fvnds are accuratsly reported in the accounts.
DlrecE(on 9 .1 guesdoned Simon about.any slgnlficant involce5, b1115 OT commitments
rernaining outstanding atthe end of the year and he said in his view there were none. I
asked him about thetrusteeg a￿eSsMent of WVH'S pos1￿0￿ as a going concern and he said
thèt it was Tn a good posltion, having had a slgnifiTrntly higheT surplusthan in the previous 2
years. WVH has just under£40,000 in 125h atthe bank, some of whlch Is as a result of a

governThent grantfrom the period overthe COVID pandemsc. Ongoing e¥pens85 for WVH
could therefo￿ easllybe coVe￿d.
One item of malntenance isthe possibiltty, atsome point Inthe nearfutU￿, of a new rool
belng needed. This would be a large expensewhlch would very likely be in excess of the
funds of WVH. Othersources of financial support would be needed forthis.
Direction IQ: WVH can lawfully Prepa￿ the accounts on a receipts and payments basls
accordingto the 8UIdan￿ in Dlrection l and dlrection 10 inthe'lndependent examination of
charity ac(x)unts.. Direction5 and guld8nce forexamlners, ICC321.
Direction 11.. There aTe no ttems found thatwere matsrialto the accounts whlch need
fvrther explanation or supporting èvidence.
Direction 12-. 1 have comparèdthe accou)rt5 which wlll make up partof the annual report
and there are no disuepancies urith the accounts I have examined.
Dlrection 13=1 have o)mpleted and SI￿ed my reporL
The 8UIdan￿ documentfollowed ICC321 Can be found at
assets. ubli5hi
ervice.
ov.uk
6Od9dcOa8fa8f50abe￿￿b89
dent examlnation of chari
account5 Version June 2021. df
CC32 inde
The guidan￿ documentfortrustees car* be found here..
overnmen
ublications
endent-examination-of-char
inde
endent-￿3Minakn0n-of-c￿a
accounts-trusÈees
htt
www.
ov.u
3ccount5-trustee