Trustees’ Annual Report for the period
From April 2020 Period start date To April 2021 Period end date
Charity name: The Shephall Community Association
Charity registration number: 302472
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 To serve and benefit the public of
of the charity as set out Stevenage
in its governing
document
Summary of the main Para 1.17 and We hire rooms for dance and keep
1.19
activities in relation to fit classes. Play groups, adult
those purposes for the learning, church meetings, council
public benefit, in meetings and any other business.
particular, the activities, We hire our main hall for all
projects or services occasions and family functions.
identified in the
accounts.
Statement confirming Para 1.18 N/A
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
During 2020/21 the country was in
the middle of a pandemic. The
Centre along with most public
Summary of the main buildings had to close its doors.
Para 1.20
achievements of the We were closed through every
charity, identifying the lockdown and during the periods
difference the charity’s of gradual re-opening it was
work has made to the extremely slow as a lot of our
circumstances of its groups were elderly or vulnerable
beneficiaries and any and they chose to keep away for
wider benefits to society longer. After the limitations on
as a whole. numbers being allowed to meet in
May 2021 eased we did lose the
elderly groups but we did gain 2
playgroups. As far as finance
goes, we did have to make a lot of
refunds for parties that could not
go ahead but fortunately we did
receive funding in the form of
grants from the government.
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Additional information (optional)
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 At the end of 2021 we were £3533
financial position at the in deficit in our current account
end of the period
Statement explaining the Para 1.22 The capital reserve is to cover any
policy for holding redundancies and utility bills in
reserves stating why they the event of closure of the centre
are held
Amount of reserves held Para 1.22 £66,024
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
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The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 Incorporated charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected at AGM
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name The Shephall Community Association
Other name the charity The Shephall Centre
uses
Registered charity 302472
number
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Charity’s principal Shephall Green
address Stevenage
Herts
SG2 9XR
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Clive Holmes Chair 2006 - present
Rosemary Treasurer 2006 -present
2
Jermain
3 Bob Clemmence Vice Chair 2006 - present
4 Barry Pollard Trustee 2006 - present
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Clive Holmes
Position (eg Chair Secretary, Chair, etc)
Date 15/03/22
Shephall Community Association
Balance sheet 31st March 2020
| FIXED ASSETS: Plant & machinery CURRENT ASSETS: Stock Contingency Reserve account Other debtors Bank account no.1 CURRENT LIABILITIES: Trade creditors Other creditors Social security & other taxes FINANCED BY: Revaluation reserve CAPITAL ACCOUNT Net proft |
31.3.20 | notes £ 997 67462 £68,459 78908 -3533 £75,375 |
|---|---|---|
| £ 0 66555 0 1216 67771 0 0 309 309 -6917 |
31.03.19
£
£
1329
0 67637 4300 5668 77606
0 0 27 27
77579 £78,908
70988 7920 £78,908
| Income | expenditure |
|---|---|
| 531.10 | 60.00 |
| 135.00 | 231.20 |
| 585.80 | 1.55 |
| 669.00 | 0.00 |
| 312.70 | 0 |
| 597.00 | 100.81 |
| 486.50 | 209.00 |
| 116.00 | 125.00 |
| 298.00 | 13.80 |
| 971.20 | 0.00 |
| 1071.78 | 0.00 |
| 120.20 | 50.00 |
| 68.90 | 0.00 |
| 483.60 | 40.00 |
| 1101.70 | 0.00 |
| 661.00 | 20.81 |
| 154.70 | 63.15 |
| 185.60 | 127.50 |
| 1599.70 | 231.81 |
| 162.50 | 250.00 |
| 99.00 | 30.00 |
| 495.25 | 60.00 |
| 858.07 | 55.40 |
| 761.95 | 51.00 |
| 236.10 | 80.00 |
| 185.60 | 0.00 |
| 1175.94 | 10.00 |
| 500.30 | 70.00 |
| 459.25 | 171.00 |
| 233.10 | 12.00 |
| 651.15 | 181.00 |
| 904.95 | 230.00 |
| 384.20 | 7.00 |
| 103.20 | 50.00 |
| 350.80 | 19.24 |
| 1004.50 | 257.45 |
| 270.30 | 400 |
| 16.50 | 10 |
| 331.50 | 0 |
| 1198.70 | 10 |
| 377.15 | 87 |
| 731.45 | 60.5 |
| 719.50 | 0 |
| 332.80 | 60 |
| 906.70 | 20 |
| 1012.60 | 60 |
| 1331.70 | 256 |
| 556.30 | 0 |
| 208.00 | 100 |
| 26708.54 | 3872.22 |
|---|---|
| 26708.54 | 2957.68 |
| 22620.85 | 914.54 |
| 4087.69 |
Shephall Community Association
| Tangible Fixed Assets Schedule 31st March 2020 NET BOOK VALUE b/fwd Additions Depreciation @25% NET BOOK VALUE: At 31ST March 2019 |
Plant and Machinery |
|---|---|
| £ 1329 0 1329 332 997 |
Shephall Community Association
Trading and Proft & Loss Account for the year ended 31 March 2021
| Income: Room Hire Meal Service Catering Cost of sales: Meal Service Purchases - food Catering Food Meal Service equipment Meal Service Wages GROSS PROFIT Other income: Rents received SBC Grants Sundry receipts Deposit account interest Expenditure: General Ofce Wages Events/entertainments Donations Post & stationery Phone & internet costs Equipment costs Licenses/subscriptions Recycling costs Sundry ofce exps Accountancy Labour costs Rates & Water Premises costs Professional fees Light & heat Depreciation Repairs to property |
31.3.21 | notes £ 5494 132 5362 a 1 2 29307 34669 3 4 5 6 38201 |
|---|---|---|
| £ 5494 0 0 0 132 0 0 9000 20307 0 0 17241 0 344 522 1710 0 1546 860 60 600 0 0 725 0 13390 0 1204 |
| Finance costs: Bank charges Net proft/loss |
-3533 0 |
|---|---|
| -£3,533 |
Shephall Community Association
Trading and Proft & Loss Account for the year ended 31 March 2021
Notes
-
a Social club rent reduced for the year while they were shut due to covid lock d
-
1 SBC Grants This relates to annual grant from Council of £10,307 Meal service grant 0 Community trust grant £0 Local Government grant £10,000 £20,307
-
2 Sundry receipts: Entertainment 0 Donations 0 Shephall Day 0 Other income 0 0
-
3 Sundry Office exps refers to equipment hire - phones etc
-
4 Labour costs refers to cost of security cover for 18th birthday parties plus cost of doorman
-
5 Premises costs
-
6 Repairs to property
| 31.03.20 | 31.03.20 |
|---|---|
| £ 38027 0 654 0 503 0 0 26900 2309 230 0 29528 0 0 1914 2279 0 1766 860 1362 855 1370 0 8445 18 23626 332 5708 |
£ 38680 503 38177 29439 |
| 67616 78063 |
-10449 -10449
lown
Shephall Community Association
Balance sheet 31st March 2020
| FIXED ASSETS: Plant & machinery CURRENT ASSETS: Stock Contingency Reserve account Other debtors Bank account no.1 CURRENT LIABILITIES: Trade creditors Other creditors Social security & other taxes FINANCED BY: Revaluation reserve CAPITAL ACCOUNT Net proft |
31.3.20 | notes £ 997 67462 £68,459 78908 -3533 £75,375 |
|---|---|---|
| £ 0 66555 0 1216 67771 0 0 309 309 -6917 |
31.03.19
£
£
1329
0 67637 4300 5668 77606
0 0 27 27
77579 £78,908
70988 7920 £78,908
| Income | expenditure |
|---|---|
| 531.10 | 60.00 |
| 135.00 | 231.20 |
| 585.80 | 1.55 |
| 669.00 | 0.00 |
| 312.70 | 0 |
| 597.00 | 100.81 |
| 486.50 | 209.00 |
| 116.00 | 125.00 |
| 298.00 | 13.80 |
| 971.20 | 0.00 |
| 1071.78 | 0.00 |
| 120.20 | 50.00 |
| 68.90 | 0.00 |
| 483.60 | 40.00 |
| 1101.70 | 0.00 |
| 661.00 | 20.81 |
| 154.70 | 63.15 |
| 185.60 | 127.50 |
| 1599.70 | 231.81 |
| 162.50 | 250.00 |
| 99.00 | 30.00 |
| 495.25 | 60.00 |
| 858.07 | 55.40 |
| 761.95 | 51.00 |
| 236.10 | 80.00 |
| 185.60 | 0.00 |
| 1175.94 | 10.00 |
| 500.30 | 70.00 |
| 459.25 | 171.00 |
| 233.10 | 12.00 |
| 651.15 | 181.00 |
| 904.95 | 230.00 |
| 384.20 | 7.00 |
| 103.20 | 50.00 |
| 350.80 | 19.24 |
| 1004.50 | 257.45 |
| 270.30 | 400 |
| 16.50 | 10 |
| 331.50 | 0 |
| 1198.70 | 10 |
| 377.15 | 87 |
| 731.45 | 60.5 |
| 719.50 | 0 |
| 332.80 | 60 |
| 906.70 | 20 |
| 1012.60 | 60 |
| 1331.70 | 256 |
| 556.30 | 0 |
| 208.00 | 100 |
| 26708.54 | 3872.22 |
|---|---|
| 26708.54 | 2957.68 |
| 22620.85 | 914.54 |
| 4087.69 |
Shephall Community Association
| Tangible Fixed Assets Schedule 31st March 2020 NET BOOK VALUE b/fwd Additions Depreciation @25% NET BOOK VALUE: At 31ST March 2019 |
Plant and Machinery |
|---|---|
| £ 1329 0 1329 332 997 |
Shephall Community Association
Trading and Proft & Loss Account for the year ended 31 March 2021
| Income: Room Hire Meal Service Catering Cost of sales: Meal Service Purchases - food Catering Food Meal Service equipment Meal Service Wages GROSS PROFIT Other income: Rents received SBC Grants Sundry receipts Deposit account interest Expenditure: General Ofce Wages Events/entertainments Donations Post & stationery Phone & internet costs Equipment costs Licenses/subscriptions Recycling costs Sundry ofce exps Accountancy Labour costs Rates & Water Premises costs Professional fees Light & heat Depreciation Repairs to property |
31.3.21 | notes £ 5494 132 5362 a 1 2 29307 34669 3 4 5 6 38201 |
|---|---|---|
| £ 5494 0 0 0 132 0 0 9000 20307 0 0 17241 0 344 522 1710 0 1546 860 60 600 0 0 725 0 13390 0 1204 |
| Finance costs: Bank charges Net proft/loss |
-3533 0 |
|---|---|
| -£3,533 |
Shephall Community Association
Trading and Proft & Loss Account for the year ended 31 March 2021
Notes
-
a Social club rent reduced for the year while they were shut due to covid lock d
-
1 SBC Grants This relates to annual grant from Council of £10,307 Meal service grant 0 Community trust grant £0 Local Government grant £10,000 £20,307
-
2 Sundry receipts: Entertainment 0 Donations 0 Shephall Day 0 Other income 0 0
-
3 Sundry Office exps refers to equipment hire - phones etc
-
4 Labour costs refers to cost of security cover for 18th birthday parties plus cost of doorman
-
5 Premises costs
-
6 Repairs to property
| 31.03.20 | 31.03.20 |
|---|---|
| £ 38027 0 654 0 503 0 0 26900 2309 230 0 29528 0 0 1914 2279 0 1766 860 1362 855 1370 0 8445 18 23626 332 5708 |
£ 38680 503 38177 29439 |
| 67616 78063 |
-10449 -10449
lown