## **Trustees’ Annual Report for the period** **From April 2020 Period start date To April 2021 Period end date** ## **Charity name: The Shephall Community Association** **Charity registration number: 302472** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To serve and benefit the public of
of the charity as set out Stevenage
in its governing
document
Summary of the main Para 1.17 and We hire rooms for dance and keep
1.19
activities in relation to fit classes. Play groups, adult
those purposes for the learning, church meetings, council
public benefit, in meetings and any other business.
particular, the activities, We hire our main hall for all
projects or services occasions and family functions.
identified in the
accounts.
Statement confirming Para 1.18 N/A
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
During 2020/21 the country was in
the middle of a pandemic. The
Centre along with most public
Summary of the main buildings had to close its doors.
Para 1.20
achievements of the We were closed through every
charity, identifying the lockdown and during the periods
difference the charity’s of gradual re-opening it was
work has made to the extremely slow as a lot of our
circumstances of its groups were elderly or vulnerable
beneficiaries and any and they chose to keep away for
wider benefits to society longer. After the limitations on
as a whole. numbers being allowed to meet in
May 2021 eased we did lose the
elderly groups but we did gain 2
playgroups. As far as finance
goes, we did have to make a lot of
refunds for parties that could not
go ahead but fortunately we did
receive funding in the form of
grants from the government.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 At the end of 2021 we were £3533
financial position at the in deficit in our current account
end of the period
Statement explaining the Para 1.22 The capital reserve is to cover any
policy for holding redundancies and utility bills in
reserves stating why they the event of closure of the centre
are held
Amount of reserves held Para 1.22 £66,024
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 Incorporated charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected at AGM
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name The Shephall Community Association
Other name the charity The Shephall Centre
uses
Registered charity 302472
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Shephall Green
address Stevenage
Herts
SG2 9XR
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Clive Holmes Chair 2006 - present
Rosemary Treasurer 2006 -present
2
Jermain
3 Bob Clemmence Vice Chair 2006 - present
4 Barry Pollard Trustee 2006 - present
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** **N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Clive Holmes **Position (eg** Chair **Secretary, Chair, etc)** **Date** 15/03/22 ## Shephall Community Association ## Balance sheet 31st March 2020 |**FIXED ASSETS:**
Plant & machinery
**CURRENT ASSETS:**
Stock
Contingency Reserve account
Other debtors
Bank account no.1
**CURRENT LIABILITIES:**
Trade creditors
Other creditors
Social security & other taxes
**FINANCED BY:**
Revaluation reserve
**CAPITAL ACCOUNT**
Net proft|**31.3.20**|notes
**£**
997
67462
£68,459
78908
-3533
£75,375| |---|---|---| ||**£**
0
66555
0
1216
67771
0
0
309
309
-6917|| ## **31.03.19** **£** **£** 1329 0 67637 4300 5668 77606 0 0 27 27 77579 £78,908 70988 7920 £78,908 |**Income**|**expenditure**| |---|---| |531.10|60.00| |135.00|231.20| |585.80|1.55| |669.00|0.00| |312.70|0| |597.00|100.81| |486.50|209.00| |116.00|125.00| |298.00|13.80| |971.20|0.00| |1071.78|0.00| |120.20|50.00| |68.90|0.00| |483.60|40.00| |1101.70|0.00| |661.00|20.81| |154.70|63.15| |185.60|127.50| |1599.70|231.81| |162.50|250.00| |99.00|30.00| |495.25|60.00| |858.07|55.40| |761.95|51.00| |236.10|80.00| |185.60|0.00| |1175.94|10.00| |500.30|70.00| |459.25|171.00| |233.10|12.00| |651.15|181.00| |904.95|230.00| |384.20|7.00| |103.20|50.00| |350.80|19.24| |1004.50|257.45| |270.30|400| |16.50|10| |331.50|0| |1198.70|10| |377.15|87| |731.45|60.5| |719.50|0| |332.80|60| |906.70|20| |1012.60|60| |1331.70|256| |556.30|0| |208.00|100| |26708.54|3872.22| |---|---| |26708.54|2957.68| |22620.85|914.54| |4087.69|| ## Shephall Community Association |Tangible Fixed Assets Schedule
31st March 2020
NET BOOK VALUE b/fwd
Additions
Depreciation @25%
NET BOOK VALUE:
At 31ST March 2019|Plant and
Machinery| |---|---| ||£
1329
0
1329
332
997| ## Shephall Community Association ## Trading and Proft & Loss Account for the year ended 31 March 2021 |**Income:**
Room Hire
Meal Service
Catering
**Cost of sales:**
Meal Service Purchases - food
Catering Food
Meal Service equipment
Meal Service Wages
**GROSS PROFIT**
**Other income:**
Rents received
SBC Grants
Sundry receipts
Deposit account interest
**Expenditure:**
General Ofce Wages
Events/entertainments
Donations
Post & stationery
Phone & internet costs
Equipment costs
Licenses/subscriptions
Recycling costs
Sundry ofce exps
Accountancy
Labour costs
Rates & Water
Premises costs
Professional fees
Light & heat
Depreciation
Repairs to property|**31.3.21**|**notes**
**£**
**5494**
**132**
**5362**
**a**
**1**
**2**
**29307**
**34669**
**3**
**4**
**5**
**6**
**38201**| |---|---|---| ||**£**
**5494**
**0**
**0**
**0**
**132**
**0**
**0**
**9000**
**20307**
**0**
**0**
**17241**
**0**
**344**
**522**
**1710**
**0**
**1546**
**860**
**60**
**600**
**0**
**0**
**725**
**0**
**13390**
**0**
**1204**|| |**Finance costs:**
Bank charges
**Net proft/loss**|**-3533**
**0**| |---|---| ||**-£3,533**| ## Shephall Community Association Trading and Proft & Loss Account for the year ended 31 March 2021 ## **Notes** - **a** Social club rent reduced for the year while they were shut due to covid lock d - **1** SBC Grants This relates to annual grant from Council of £10,307 Meal service grant 0 Community trust grant £0 Local Government grant £10,000 £20,307 - **2** Sundry receipts: Entertainment 0 Donations 0 Shephall Day 0 Other income 0 0 - **3** Sundry Office exps refers to equipment hire - phones etc - **4** Labour costs refers to cost of security cover for 18th birthday parties plus cost of doorman - **5** Premises costs - **6** Repairs to property |**31.03.20**|**31.03.20**| |---|---| |**£**
38027
0
654
0
503
0
0
26900
2309
230
0
29528
0
0
1914
2279
0
1766
860
1362
855
1370
0
8445
18
23626
332
5708|**£**
38680
503
38177
29439| ||67616
78063| -10449 -10449 lown ## Shephall Community Association ## Balance sheet 31st March 2020 |**FIXED ASSETS:**
Plant & machinery
**CURRENT ASSETS:**
Stock
Contingency Reserve account
Other debtors
Bank account no.1
**CURRENT LIABILITIES:**
Trade creditors
Other creditors
Social security & other taxes
**FINANCED BY:**
Revaluation reserve
**CAPITAL ACCOUNT**
Net proft|**31.3.20**|notes
**£**
997
67462
£68,459
78908
-3533
£75,375| |---|---|---| ||**£**
0
66555
0
1216
67771
0
0
309
309
-6917|| ## **31.03.19** **£** **£** 1329 0 67637 4300 5668 77606 0 0 27 27 77579 £78,908 70988 7920 £78,908 |**Income**|**expenditure**| |---|---| |531.10|60.00| |135.00|231.20| |585.80|1.55| |669.00|0.00| |312.70|0| |597.00|100.81| |486.50|209.00| |116.00|125.00| |298.00|13.80| |971.20|0.00| |1071.78|0.00| |120.20|50.00| |68.90|0.00| |483.60|40.00| |1101.70|0.00| |661.00|20.81| |154.70|63.15| |185.60|127.50| |1599.70|231.81| |162.50|250.00| |99.00|30.00| |495.25|60.00| |858.07|55.40| |761.95|51.00| |236.10|80.00| |185.60|0.00| |1175.94|10.00| |500.30|70.00| |459.25|171.00| |233.10|12.00| |651.15|181.00| |904.95|230.00| |384.20|7.00| |103.20|50.00| |350.80|19.24| |1004.50|257.45| |270.30|400| |16.50|10| |331.50|0| |1198.70|10| |377.15|87| |731.45|60.5| |719.50|0| |332.80|60| |906.70|20| |1012.60|60| |1331.70|256| |556.30|0| |208.00|100| |26708.54|3872.22| |---|---| |26708.54|2957.68| |22620.85|914.54| |4087.69|| ## Shephall Community Association |Tangible Fixed Assets Schedule
31st March 2020
NET BOOK VALUE b/fwd
Additions
Depreciation @25%
NET BOOK VALUE:
At 31ST March 2019|Plant and
Machinery| |---|---| ||£
1329
0
1329
332
997| ## Shephall Community Association ## Trading and Proft & Loss Account for the year ended 31 March 2021 |**Income:**
Room Hire
Meal Service
Catering
**Cost of sales:**
Meal Service Purchases - food
Catering Food
Meal Service equipment
Meal Service Wages
**GROSS PROFIT**
**Other income:**
Rents received
SBC Grants
Sundry receipts
Deposit account interest
**Expenditure:**
General Ofce Wages
Events/entertainments
Donations
Post & stationery
Phone & internet costs
Equipment costs
Licenses/subscriptions
Recycling costs
Sundry ofce exps
Accountancy
Labour costs
Rates & Water
Premises costs
Professional fees
Light & heat
Depreciation
Repairs to property|**31.3.21**|**notes**
**£**
**5494**
**132**
**5362**
**a**
**1**
**2**
**29307**
**34669**
**3**
**4**
**5**
**6**
**38201**| |---|---|---| ||**£**
**5494**
**0**
**0**
**0**
**132**
**0**
**0**
**9000**
**20307**
**0**
**0**
**17241**
**0**
**344**
**522**
**1710**
**0**
**1546**
**860**
**60**
**600**
**0**
**0**
**725**
**0**
**13390**
**0**
**1204**|| |**Finance costs:**
Bank charges
**Net proft/loss**|**-3533**
**0**| |---|---| ||**-£3,533**| ## Shephall Community Association Trading and Proft & Loss Account for the year ended 31 March 2021 ## **Notes** - **a** Social club rent reduced for the year while they were shut due to covid lock d - **1** SBC Grants This relates to annual grant from Council of £10,307 Meal service grant 0 Community trust grant £0 Local Government grant £10,000 £20,307 - **2** Sundry receipts: Entertainment 0 Donations 0 Shephall Day 0 Other income 0 0 - **3** Sundry Office exps refers to equipment hire - phones etc - **4** Labour costs refers to cost of security cover for 18th birthday parties plus cost of doorman - **5** Premises costs - **6** Repairs to property |**31.03.20**|**31.03.20**| |---|---| |**£**
38027
0
654
0
503
0
0
26900
2309
230
0
29528
0
0
1914
2279
0
1766
860
1362
855
1370
0
8445
18
23626
332
5708|**£**
38680
503
38177
29439| ||67616
78063| -10449 -10449 lown