Trustees’ Annual Report for the period
From: 1[st] January, 2023 to 31[st] December, 2024
Charity name: North Mymms Memorial Hall
Charity registration number: 302439
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide a village hall for the use of the inhabitants of the Parish of North Mymms and its neighbourhood. It is the focal point in the Parish for many local events, meetings and entertainments with the object of enhancing the life of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Hall has been serving the North Mymms community since its foundation in 1957 and is completely self-funded. The hall is let on an hourly basis to a number of local clubs and classes for specific groups during the day, evenings and weekends. These range from exercise and dance classes for retirees, children’s parties, and events supporting local charities such as the Macmillan Cancer Support. We have participated in the “Warm Space” initiative to provide a warm shelter and hot food during the winter months. The trustees arrange many activities such as tea dances, and events for children at Easter and Christmas. Following the cancellation of the Hertfordshire County Council mobile library in the area, the Memorial Hall incorporated a community ‘Book Swap’ service in 2016, which has run successfully ever since. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All the Trustees are aware of the Charity Commission guidance on public benefit, and confirm compliance when planning our activities. |
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
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| Policy on grant making | Para 1.38 | We regularly apply for, and are grateful to receive, grants from national and regional charitable organisations, local businesses and governmental bodies to carry out specific activities and also for the general maintenance of the fabric of the hall and improvement of its facilities. |
| Policy on social investment including program related investment |
Para 1.38 | The management committee offers reduced charges for local charities and the hall hosts a number of charitable events for local societies. |
| Contribution made by volunteers |
Para 1.38 | The management committee comprises unpaid local volunteers, as are the organisers of special events. The hall would be unable to offer the range of activities without their assistance. |
| Other | We also benefit from “ad hoc” donations from local folk who attend coffee mornings, and the sale of local products gifted to the hall. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Following the success of the book swap service the main hall is opened twice a month so local people can meet friends, make new ones, exchange books from the growing library and enjoy refreshments within a large community meeting place. The hall now offers a delivery service to elderly residents for books and jigsaw puzzles, and local schoolchildren visit during the annual “Book Day”. The hall hosts a number of events for the community during the year including afternoon teas, dances, etc. and this year a successful pantomime at Christmas with performers from the local community including children from local schools. Over the winter months we have participated in the “Warm Space” initiative, providing soup and a hot drink over the winter months. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
We achieved our objective of building hall usage back to pre-Covid levels. This is critical since the trustees are tasked with providing a hall facility at no cost to the local parish. We continue to enhance our electronic booking system for the hall which enables us to keep track of events, monitor income and raise invoices. Recently we’ve interfaced our heating and heating systems such that the hall is only heated when hired out. We continue to enhance our dedicated website which informs the community of upcoming events, and enables potential users to check availability and request bookings. |
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| Performance of fundraising activities against objectives set |
Para 1.41 | During the year we have received funding from local recreational charities, from our local borough and parish councils. |
| Investment performance against objectives |
Para 1.41 | We seek to maintain a positive balance between expenditure and income, and maintain a reserve fund for building repairs. |
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| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We have been the recipients of a number of specific grants from the parish council, and other local bodies for enhancement of stage lighting which is now fully functional. Last year we completed refurbishment of an underused storage area, which is now hired on a regular basis. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy of the Management Committee is to hold a reserve to allow for any emergency funding requirements. All our funding is unrestricted and readily available. |
| Amount of reserves held | Para 1.22 | Minimum of £40,000 in our ready-access business reserve account and minimum of £10,000 in our current account. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The primary source of funding is from letting the hall’s facilities for regular lessons and classes, and occasional special events. We hold fund-raising events from time to time, but regularly apply for and receive, grants from local and national organisations to carry out more general maintenance and improvement activity and this will continue in the future. |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | As stated, above policy of the Management Committee is to hold sufficient reserves to allow for any emergency funding requirements. |
| A description of the principal risks facing the charity |
Para 1.46 | We have a very supportive local community, but like many charities suffer from the scarcity of volunteers who can give of their time on a regular basis. In common with many institutions, we are concerned at the potential rise in our future costs, particularly energy. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document | Para 1.25 | Trust Deed dated 8thFebruary, 1960 |
| How is the charity constituted? |
Para 1.25 | Trust with a maximum of 9 elected trustees and up to 4 co-opted members. North Mymms Parish Council shall appoint one member of the Committee |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed every three years at the Annual General Meeting held in August/September. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
All policies and procedures are discussed, voted on and agreed at meetings of the Management Committee held at least once a quarter. All decisions are recorded in the minutes of the meetings. Trustees joining the Management Committee are given a broad outline of their responsibilities prior to joining and subsequently provided with a personal copy of the Trust Deed. |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Management Committee has a close working relationship with North Mymms Parish Council and at least one member of the Committee is a Parish Councillor. The Parish, Borough, and County Councils have provided grants previously to support the work of the Committee. |
| Relationship with any related parties |
Para 1.51 | The Memorial Hall was built by public subscription and is named in memory of the men of the Parish who died in the two world wars and, as such, is an Imperial War Museum Registered War Memorial. The Management Committee liaises with the War Memorials Trust, which has previously provided a grant to restore our War Memorial Board. |
Reference and Administrative details
| Charity name | North Mymms Memorial Hall |
|---|---|
| Other name the charity uses | NMMH |
| Registered charity number | 302439 |
| Charity’s principal address | 36 Station Road, North Mymms, Hertfordshire, AL9 7PG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Anthony John Green | Chairman | NMMH Management Committee |
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| Paul Thomson | 10/09/2022 | As above | ||
| Frances Thompson | As above | |||
| Jennie Dee | As above | |||
| Teresa Florence TRAVELL | North Mymms Parish Council |
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| North Mymms Parish Council | Custodian Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
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| Bank | NatWest Bank Plc | 13 Stonehills, Welwyn Garden City, Hertfordshire AL8 6ND |
| Bank | Unity Trust Bank | 4 Brindley Place, Birmingham, B1 2JB |
| Accounta nt |
Chris Birtwistle FCA | 29 Brookmans Avenue, Brookmans Park, AL9 7QH |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Anthony John Green Position (eg Secretary, Chair Chair, etc) Date 15/08/2024
Mem rial Hall Income and Ex nd ure Accounts Year Ended the 31st Dewnber 2024 2023 2024 Incomo Hall and Room Lettlng Rgntal Income Fund Raislng Pantomine Grants - General Donallon Intsrest on Investments 29715 500 31858 7203 2250 493 630 111 39975 35231 Ex nditu Wage$ Accountancy Gas and EknGtrIGity Offlce expenses Insurance PRS and PPL Ratss and Water Repairs and Ronewals Sundry Exponses Cleaning Website Consumables Deprecoatlon - Fixtures and Flttings 3700 350 12449 150 1231 384 633 6608 283 3606 1035 3820 350 10199 1222 719 1092 2683 360 3129 905 1633 63S 33398 6577 27792 7439 Excess Income Over Expendlture
North mms Memorial Hall Balance Sheet as at the 31st December 2024 2024 Flxed Assets Froehold Property 30467 Fixtures and Flttlngs Add . Addition in 2024 9624 30467 1084 31551 29646 29011 Le88 Dopreclatlon 1456 11080 Totsl Flxed Assets 1905 11529 CURRENT ASSETS 39877 Na West- Current ccount Nat West . Bu81nes8 Re3eNe Accoun Unlty Bank - Current Account 14366 NSB Investment 200 Prepayments 8077 32868 20007 600 61452 CURRENT LIABILITIE8 Amount hold for Book Swap 2730 Accruals 2730 61712 2760 2750 68702 62792 Flnanc•d ty Capltal Account Re8erv88 s¢1C Re8erve-Panto Fund Ra181ng Profit for the year 70231 46615 5800 3800 6677 62792 63192 5800 3800 7439 70231 I hava exaffllned th• Balance Sheet dated the 31st December 2024 and the annexed Income and Expendlture Account wlth the books and documents Submitted to me and havo subsequently received such Informatlon a8 requlred. l Certify that the Income and Expendlture Account and the Balance Sheet show a true and falr vlew of the Financlal Affairs of the North 31st Dece s Memorlal Hall for the Year ended ber, 20 Hon Audltor...... Chris Birtwlstle F.C.A
North M mms Memorial Hall Income and Ex ndlture Accounts Year Ended the 31st December 2024 2023 2024 Income Hall and Room Letting Rental Income Fund Raising Pantomine Grants - Gonoral Donation Interest on Investments 29715 500 31868 7203 2250 493 630 111 39975 35231 endlture Wago5 Accountancy Gas and Electrlclty Office expon808 Insuranc PRS and PPL Rates and Water Repalrs and Ronewals Sundry Expense8 Cleanlng Web$ltè Consumables Depreclation - Flxture8 and Flttlng8 3700 350 12449 150 1231 384 633 6608 283 3606 1035 2483 3820 350 10199 1045 1222 719 1092 2683 360 3129 905 1633 635 33398 6677 27792 7439 Excogs Income Over Expendlture