## **Trustees’ Annual Report for the period** **From: 1[st] January, 2023 to 31[st] December, 2024** ## **Charity name: North Mymms Memorial Hall** ## **Charity registration number: 302439** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide a village hall for the use of the
inhabitants of the Parish of North Mymms
and its neighbourhood. It is the focal point
in the Parish for many local events,
meetings and entertainments with the
object of enhancing the life of the
community.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Hall has been serving the North
Mymms community since its foundation in
1957 and is completely self-funded.
The hall is let on an hourly basis to a
number of local clubs and classes for
specific groups during the day, evenings
and weekends. These range from exercise
and dance classes for retirees, children’s
parties, and events supporting local
charities such as the Macmillan Cancer
Support.
We have participated in the “Warm Space”
initiative to provide a warm shelter and hot
food during the winter months.
The trustees arrange many activities such
as tea dances, and events for children at
Easter and Christmas.
Following the cancellation of the
Hertfordshire County Council mobile library
in the area, the Memorial Hall incorporated
a community ‘Book Swap’ service in 2016,
which has run successfully ever since.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All the Trustees are aware of the Charity
Commission guidance on public benefit,
and confirm compliance when planning our
activities.|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We regularly apply for, and are grateful to
receive, grants from national and regional
charitable organisations, local businesses
and governmental bodies to carry out
specific activities and also for the general
maintenance of the fabric of the hall and
improvement of its facilities.| |Policy on social investment
including program related
investment|Para 1.38|The management committee offers
reduced charges for local charities and the
hall hosts a number of charitable events for
local societies.| |Contribution made by
volunteers|Para 1.38|The management committee comprises
unpaid local volunteers, as are the
organisers of special events. The hall
would be unable to offer the range of
activities without their assistance.| |Other||We also benefit from “ad hoc” donations
from local folk who attend coffee mornings,
and the sale of local products gifted to the
hall.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Following the success of the book swap
service the main hall is opened twice a
month so local people can meet friends,
make new ones, exchange books from the
growing library and enjoy refreshments
within a large community meeting place.
The hall now offers a delivery service to
elderly residents for books and jigsaw
puzzles, and local schoolchildren visit
during the annual “Book Day”.
The hall hosts a number of events for the
community during the year including
afternoon teas, dances, etc. and this year a
successful pantomime at Christmas with
performers from the local community
including children from local schools. Over
the winter months we have participated in
the “Warm Space” initiative, providing soup
and a hot drink over the winter months.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
We achieved our objective of building hall
usage back to pre-Covid levels. This is
critical since the trustees are tasked with
providing a hall facility at no cost to the
local parish.
We continue to enhance our electronic
booking system for the hall which enables
us to keep track of events, monitor income
and raise invoices.
Recently we’ve interfaced our heating and
heating systems such that the hall is only
heated when hired out.
We continue to enhance our dedicated
website which informs the community of
upcoming events, and enables potential
users to check availability and request
bookings.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|During the year we have received funding
from local recreational charities, from our
local borough and parish councils.| |||| |Investment performance
against objectives|Para 1.41|We seek to maintain a positive balance
between expenditure and income, and
maintain a reserve fund for building repairs.| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have been the recipients of a number
of specific grants from the parish council,
and other local bodies for enhancement of
stage lighting which is now fully functional.
Last year we completed refurbishment of
an underused storage area, which is now
hired on a regular basis.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy of the Management Committee
is to hold a reserve to allow for any
emergency funding requirements.
All our funding is unrestricted and readily
available.| |Amount of reserves held|Para 1.22|Minimum of £40,000 in our ready-access
business reserve account and minimum of
£10,000 in our current account.| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The primary source of funding is from
letting the hall’s facilities for regular lessons
and classes, and occasional special
events.
We hold fund-raising events from time to
time, but regularly apply for and receive,
grants from local and national organisations
to carry out more general maintenance and
improvement activity and this will continue
in the future.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|As stated, above policy of the Management
Committee is to hold sufficient reserves to
allow for any emergency funding
requirements.| |A description of the principal
risks facing the charity|Para 1.46|We have a very supportive local
community, but like many charities suffer
from the scarcity of volunteers who can
give of their time on a regular basis.
In common with many institutions, we are
concerned at the potential rise in our future
costs, particularly energy.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust Deed dated 8thFebruary, 1960| |How is the charity
constituted?|Para 1.25|Trust with a maximum of 9 elected trustees
and up to 4 co-opted members.
North Mymms Parish Council shall appoint
one member of the Committee| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or reappointed
every three years at the Annual
General Meeting held in
August/September.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All policies and procedures are discussed,
voted on and agreed at meetings of the
Management Committee held at least once
a quarter. All decisions are recorded in the
minutes of the meetings.
Trustees joining the Management
Committee are given a broad outline of
their responsibilities prior to joining and
subsequently provided with a personal
copy of the Trust Deed.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Management Committee has a close
working relationship with North Mymms
Parish Council and at least one member of
the Committee is a Parish Councillor.
The Parish, Borough, and County Councils
have provided grants previously to support
the work of the Committee.| |Relationship with any
related parties|Para 1.51|The Memorial Hall was built by public
subscription and is named in memory of the
men of the Parish who died in the two world
wars and, as such, is an Imperial War
Museum Registered War Memorial.
The Management Committee liaises with
the War Memorials Trust, which has
previously provided a grant to restore our
War Memorial Board.| ## **Reference and Administrative details** |Charity name|North Mymms Memorial Hall| |---|---| |Other name the charity uses|NMMH| |Registered charity number|302439| |Charity’s principal address|36 Station Road,
North Mymms,
Hertfordshire,
AL9 7PG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Anthony John Green|Chairman||NMMH Management
Committee| ||Paul Thomson||10/09/2022|As above| ||Frances Thompson|||As above| ||Jennie Dee|||As above| ||Teresa Florence TRAVELL|||North Mymms Parish
Council| ||North Mymms Parish Council|Custodian Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |Bank|NatWest Bank Plc|13 Stonehills, Welwyn Garden City, Hertfordshire AL8
6ND| |Bank|Unity Trust Bank|4 Brindley Place, Birmingham, B1 2JB| |Accounta
nt|Chris Birtwistle FCA|29 Brookmans Avenue, Brookmans Park,
AL9 7QH| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anthony John Green **Position (eg Secretary,** Chair **Chair, etc) Date** 15/08/2024 Mem rial Hall Income and Ex nd ure Accounts Year Ended the 31st Dewnber 2024 2023 2024 Incomo Hall and Room Lettlng Rgntal Income Fund Raislng Pantomine Grants - General Donallon Intsrest on Investments 29715 500 31858 7203 2250 493 630 111 39975 35231 Ex nditu Wage$ Accountancy Gas and EknGtrIGity Offlce expenses Insurance PRS and PPL Ratss and Water Repairs and Ronewals Sundry Exponses Cleaning Website Consumables Deprecoatlon - Fixtures and Flttings 3700 350 12449 150 1231 384 633 6608 283 3606 1035 3820 350 10199 1222 719 1092 2683 360 3129 905 1633 63S 33398 6577 27792 7439 Excess Income Over Expendlture North mms Memorial Hall Balance Sheet as at the 31st December 2024 2024 Flxed Assets Froehold Property 30467 Fixtures and Flttlngs Add . Addition in 2024 9624 30467 1084 31551 29646 29011 Le88 Dopreclatlon 1456 11080 Totsl Flxed Assets 1905 11529 CURRENT ASSETS 39877 Na West- Current ccount Nat West . Bu81nes8 Re3eNe Accoun Unlty Bank - Current Account 14366 NSB Investment 200 Prepayments 8077 32868 20007 600 61452 CURRENT LIABILITIE8 Amount hold for Book Swap 2730 Accruals 2730 61712 2760 2750 68702 62792 Flnanc•d ty Capltal Account Re8erv88 s￿¢1￿C Re8erve-Panto Fund Ra181ng Profit for the year 70231 46615 5800 3800 6677 62792 63192 5800 3800 7439 70231 I hava exaffllned th• Balance Sheet dated the 31st December 2024 and the annexed Income and Expendlture Account wlth the books and documents Submitted to me and havo subsequently received such Informatlon a8 requlred. l Certify that the Income and Expendlture Account and the Balance Sheet show a true and falr vlew of the Financlal Affairs of the North 31st Dece s Memorlal Hall for the Year ended ber, 20 Hon Audltor...... Chris Birtwlstle F.C.A North M mms Memorial Hall Income and Ex ndlture Accounts Year Ended the 31st December 2024 2023 2024 Income Hall and Room Letting Rental Income Fund Raising Pantomine Grants - Gonoral Donation Interest on Investments 29715 500 31868 7203 2250 493 630 111 39975 35231 endlture Wago5 Accountancy Gas and Electrlclty Office expon808 Insuranc PRS and PPL Rates and Water Repalrs and Ronewals Sundry Expense8 Cleanlng Web$ltè Consumables Depreclation - Flxture8 and Flttlng8 3700 350 12449 150 1231 384 633 6608 283 3606 1035 2483 3820 350 10199 1045 1222 719 1092 2683 360 3129 905 1633 635 33398 6677 27792 7439 Excogs Income Over Expendlture