2023-12-31-accounts

11 11: Jcl.lefoi'b Vill(irye IL?(Ill ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

THE ICKLEFORD VILLAGE HALL coKrEKfs PAGE Reference and admlnlstratlon 2.3 TnW<ees report IndeperKlent exarnlner report Reeelpts and payments statement Balance sheet 7-8 Notes to the accounts

THE ICKLEFORD VILLAGE HALL REFERENCE AND ADMINISTrATION TRUSTEES Sue Flrm Nicola Lockey-voyle (Resigned 01109/20231 Deborah Julian Curle Hammond (Resigned 01109/20231 Lucy Horrigon (Resigned on 01/06120231 Peter Roberts (Resigned on 01/09120231 Geoff Morse Wendy Crowe Siouxsie Symons Elizabeth Thomos Nigel Seymour (Appolntedl (Appointed) CHARITY ADRESSS 82 Arlesey Road Ickleford Hitchin Hertfordshire SG5 3TG CHARITY NUMBER 302409 BANK NAME AND ADDRESS Lloyds Bank 18ancroft Hitchin Hertfordshire SG5 1JQ

Jikleforb ¥illage all Report of the Trustees for the year ended 31 December 2023 Structure. govern￿¢• <md managwn The Charity is on unincorporoted entity ond governed by its governing document dated 8 December 1967 (amended 11 Moy 20171. Trustees are oppointed and reappointed ot the annual general meeting held each yeor. The Charity is managed in its day to day running by the Trustees. Oblectlves and aGtlvltles The holl remoins a populor venue both for residents ond non-residents of Ickleford 05 It has regulor bookings every doy, both doytime ond evenlngs. There are olso mony one-off booklngs Imoinly weekends) throughout the year. We hove tried to keep hire costs low to help facilitate a good level of bookings. Over¥lew of actlvltles lor the year Ickleford Village Hall had a reosonobly successful yeor in 2023. Income overoll increased to £34k (from £32k in 2022 ond only £17k In 2021, when ptsndèmlc impocts limited income). Hall lettings havè rèmoinéd simllar but thè addltlonal Income has come from grants in the period and interest income. due to the rislng Interest rotes. However, outgolngs olso slgnlficontly Increased to £44k (from £27k in 2022 and £16k In 20211. The gront of £4k from the Parlsh Councll helped minlmlse the Holl's losses. Therefore the Holl made a small loss Sn 2023 of under £9k, leavlng the holl with on end of yeor bolance of £62,151. The utlllty costs lelectrlclty. gas. woter & sewage) were agaSn a molor expendlture ot £15k. Changlng suppller ot the end of 2022 has helped u5 rn0intoln th15 at the Same c05t Q5 2022. However the blgge5t Spend In 2022, 0$ antSclpated In last year's Report. wos on maSntenance work. The costs In 2023 were £l?k, up from E3k In 2022 and £7k In 2021, The malorlty ol thls yeor's molntenonce spend reloted to domp repuir and future domp prevention on the small holl. Cleoning costs hove also undergone o signifieant Ineieosè, from t3k In 2022 to over ÈSk In 2023. Thls Is malnly due to an increose In the cleaning schedule. to mlnlmise the cleaning undertaken by the volunteers on the Commlttee. Howevèr, duè to ongolng ehollèngès with thé quolity Of thè work undèrtakèn by our currènt suppllèrs, the costs may Sncrease 09aln Sn 2024. Adjustments to the accounting processes port way through 2023 are starting to enoble the Committee to onalyse Income and project ogolnst future expenditure oi o more deioiled level. For example, the income from hlrers 15 split foirly èvènly between onè off ond regular hireis. at £20k ond £18k respectively. This information & other anolysis hos supporred the Commlttee In agreelng the FSnonclol Reserves ro be malntalned. and subsequently agreelng an InerÈosÈ in hiring rates for 2024 - there was no increasè in 2023. This will allow the èxcess assets above the rèsèrvès to be run down - but only ot on acceptable rate. Future overrflew The Holl now h05 0 volunteer group (not Committee Members or Trvsteesl who undertake small maintenance tasks. the Booking Secretory role ond some of the holl checks. However os 2 Committee Members left in 2023, the Cornmittee continues to have chollenges in undertoking all the necessary tasks ro monage the holl Successfully. This may thereforè requirè pawng for morè tosks to donè in the futurè. With the currènt climate ond cost of living, monaglng costs In the future will need io be tighily controlled io ensure resources are utillsed fully and efficlently. Reserves poll¢y The reserves will contSnue to be monoged closely by the Committee and where apprOp￿ate, further work undertaken on the hall in 2024 to maintain the building to a high stondord_

Stat•rnerrt of Truste•s' rwponslbllld The Trustee5 ore responsible for preparing the Trustees, Annual Report ond the financiol 5totements in occordonce wlth appllcable law and United KSngdom Accountlng Standords Iunlted Klngdom Generally Accepted Accountlng Practice). The low applicable to Chorities in Englond & Woles requires the Trustees to prepore financial stotements lor each fSnanclal year which give a true and fair view of the state ol affairs of the Charity and of the incoming resources and applicatlon of resources of the Chority for that period. In preparing these financial stotements. the Trustees are requlred to.. • select suitoble accounting policies and then opply them consistently. observe the methods and prSnclples In the ChorSties SORP IFRS 1021: makè judgements and estimotes that ore rèasonablè ond prudènt.. stote whether opplicoble accounting stondords hove been followed. subject to ony materlal departures disclosed and explained In the finoncial statemenis.. prepare the financS0l stotemernts on the golng concern basls unless It Is InapproprSata to presume that the Chorlty will contlnue on operotlon. The Trustees ore responslble for keeplng proper accountlng records that dlsclose wSth reasonable accuracy at any time the Ilnancial positlon of the Chority and enable them to ensure thot the finoneiol stotèments comply wlth the Chorltles Act 2011 ond the provisions of the Trust Deed. They ore olso responsible for 50feguarding the assets of the Chorlty and hence for taklng reosonoble steps lor ihe prevention and detectlon ol froud and other Irr￿ularItI0S. I would Ilke to take thls opportunlty to ihonk all the Committee members for thelr ongolng support, wlth o speclal thonks to Chalr Sue Flrm, who is the beating heart of thi5 Villoge Hall. Slgned on behalf of the Board of Trustees on 1st March 2024 Llz Thomas Treasurer

INDEPENDENTEXAMINEWS STATEMEKfTO TrE TRUSTEES OF I report to the Trustees on my exam5notlon of ihe oecounts of the otrx>ve Chorlty for the yeor ended 31st December R•spordbllhl•s ¢Yd basls ofiaport As the Chorlty's Trustees. you are responsible for ihe preparation of the accounts in accordance wlth the requlrements of the Chorltles Act 2011 rthe A¢tl. I report in respect of my examination of the Trust's occounts carried out under section 145 of the 2011 Act and in currylng out my examinotion. I hove followed all the applicable directions given by the Chorlty Commlssion under sectlon 14515Xbl of the ACL Bath of Ind•p•nd•N Exarnln•ls Stat•m My exomlnotlon wos corrled out In occordonce wfjth the generol dlrectlons glven by the Chorlty Commlsslon. An èxtsminutlon Includes t) review of the ueeounting records kept by the Chority coneerning any such matters. The procedures undertaken do not prov1de all the evidence ihat would be required for an audlt. and consequently I do not express on oudit oplnlon on the vlew 9lven In the o¢counts. The report Is IlmSted to those motters set out In the stotement below. Ind•p•Thl•rrt Stammwrt I havè compl•t•d my èx¢Jmlnaiion. l eonllrm thot no motwlol mott•vs hovt e¢)m• to my ottèntlon In conneetlon wkth the exomSnatSon whlch glve5 me couse to belSeve rhat In. any maierlal respect.. th• aeeountlng r•eords wèr• not kèpt In oeeordanet wAth stetlon 130 01 tht Charltlès Act.. or the accounts dld not accord wlth the oceountln9 records.. or the accounts dld not comply wbth rhe applScoble requlrement5 concernlng rhe form and content ol accounts Set out In the Chorlties IA¢¢ounts ond Report$l Re9ulotlon$ 2008 other thon any requirement thot the occounts give a 'Irue ond lalr, vlew which is noi o motter consifjered 0$ port of on independent exominoiion. I have no concems and hove come ocro$s no wher matters In wnnectlon vlth the exomlnatlon to whlch attentlon should be drown in this report in order to enoble o proper understonding of the occounis io be reoched. Ernmg Fr¢Jwr FCA Bracey's A¢¢ountont$ Limited Unlt I, The Cam Centre Wilbury Way Herts SG4 OTW

ICKLEFORD VILLAGE HALL

ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

RECEIPTS HALL LETTINGS (Note 2) GRANTS BANK INTEREST TOTAL RECEIPTS EXPENDITURE 320 SUB CONTRACTOR CLEANING 400 ADVERTISING & MARKETING 401 AUDIT & ACCOUNTANCY FEES 408 CLEANING 409 SANITARY WASTE COLLECTION 429 GENERAL EXPENSES 430 REFUSE COLLECTION 431 FIRE EXTINGUISHERS 433 INSURANCE 445 LIGHT, POWER AND HEATING 461 PRINTING & STATIONERY 463 IT SOFTWARES AND CONSUMABLES 465 RATES 485 SUBSCRIPTIONS 489 TELEPHONE & INTERNET 473 REPAIRS & MAINTENANCE (Note 3) TOTAL EXPENDITURE SURPLUS FOR YEAR	2023 Year on Year Variance £ 29,650.55 -0.11% 4,190.50 57.12% 605.15 1615.76% 34,446.20 6.37% - (100.00%) 24.00 (85.63%) 540.00 0.00% 5,478.75 295.39% 164.77 (4.01%) 1,581.75 66.95% 1,051.70 8.88% 210.53 13.19% 1,165.99 (7.39%) 14,680.84 1.75% 11.50 0.00% 422.40 252.00% 164.72 (61.71%) 758.90 56.46% 343.93 231.18% 26,599.78 10.74% 17,209.14 510.84% 43,808.92 63.24% -9,362.72 -268.78%	2022 £ 29,682.23 2,667.00 35.27 32,384.50 - 947.43 - 120.00 485.04 24,019.94 2,817.29 26,837.23 5,547.27

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ICKLEFORD VILLAGE HALL

BALANCE SHEET AS AT 31 DECEMBER 2023

CAPITAL BALANCES OPENING ASSET BALANCES (1ST JAN) SURPLUS FOR THE YEAR CLOSING ASSET BALANCES (31ST DEC) REPRESENTED BY LLOYDS BANK -INSTANT SAVINGS ACCOUNT -CURRENT ACCOUNT PETTY CASH DEBTORS (HIRE CHARGES) CREDITORS (ADVANCE DEPOSITS) CREDITORS (DEFERRED INCOME) CLOSING ASSET BALANCES AS ABOVE		31/12/2023 £ 71,513.91 (9,362.72) 62,151.19 1,603.00 65,786.20 67,389.20 208.49 - (3,100.00) (2,346.50) 62,151.19		31/12/2022 £ 65,966.64 5,547.27 71,513.91 2,249.62 71,181.05 73,430.67 216.49 2,313.25 (2,100.00) (2,346.50) 71,513.91

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ICKLEFORD VILLAGE HALL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

2.HALL LETTINGS		£ 2023		£ 2022 5% 1% 10% 26% 11% 1% 1% 2% 4% 2% 4% 0% 0% 34% 100%

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ICKLEFORD VILLAGE HALL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

3.REPAIRS AND RENEWALS ASBESTOS SURVEY GUTTER CLEANING TOILET REPAIRS REPAIR TO RADIATOR VALVES EXTERNAL RENNOVATION (DAMP) FIRE SOUNDERS RADIATOR AND THERMOSTAT REPAIRS SPRAYING WEEDS PAINTING SAFETY STRIPS FILLING HOLES FRONT DOOR LOCKING SYSTEM W. FIRE KEY CUTTING DOOR CLOSER AND FIT TABLE TROLLEYS BOILER SERVICE GROUND MAINTENANCE ELECTRICAL SAFETY WORK STAGE CURTIAN - DEPOSIT BROOM AND EXTERNAL LIGHT ROOFING AND GUTTERING REPAIRS OUTSIDE LIGHTS GAS CHECK SUNDY ITEMS/ GENERAL REPAIRS PAT TEST & 5 YEAR ELECTICAL INSPECTION HEATING BOILER ANNUAL COST FIRE & SAFETY LADDER AND HATCH

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