Trustees’ Annual Report for the period: 01/04/2020 to 31/03/2021
Charity name: 7[TH] SOUTHAMPTON (BASSETT) SCOUT GROUP
Charity registration number: 302300
Objectives and Activities
----- Start of picture text -----
SORP
para(
s)
Summary of the 1.17 Scouting exists to actively engage and support
purposes of the young people in their personal development,
charity as set out in empowering them to make a positive contribution
its governing to society.
document
Summary of the 1.17 Scouting takes place when young people, in
main activities in & partnership with adults, work together based on the
relation to those 1.19 values of Scouting and:
purposes for the enjoy what they are doing and have fun
public benefit, in
take part in activities indoors and outdoors
particular, the
learn by doing
activities, projects
or services share in spiritual reflection
identified in the take responsibility and make choices
accounts. undertake new and challenging activities
make and live by their Scout Promise
Statement Keeping in mind The Scout Association’s aims and
1.18
confirming whether the Charity Commission’s guidance on public
the trustees have benefit, our scout group plans and runs activities to
had regard to the support young people in developing their self-
guidance issued by confidence, social skills, community awareness and
the Charity wider interests. The young people are actively
Commission on encouraged to suggest activities for inclusion in the
public benefit programme.
The main activities undertaken are :
A structured badge scheme, including staged
progression such as Emergency Aid. The badges
are targeted to each age group (section). The
sections are Beavers 6-8 years, Cubs 8-10½
years, Scouts 10½-14 years) and cover a wide
range of physical, creative, social and
community subjects.
Camping (group only and also with the wider
scout district)
Fund-raising for charity (each section nominates
their chosen charity for the year)
----- End of picture text -----
Our group caters for 3 age groups (sections). These are Beavers 6-8 years, Cubs 8-10½ years, Scouts 10½-14 years. All young people within these ages are welcome to join our scout group, regardless of faith, gender, personal background or circumstances.
----- Start of picture text -----
Contribution made 1.38 Scout groups are run wholly by volunteers and
by volunteers would be unable to run without volunteers to fulfil
the following roles:
Trustees to form the group’s accountable body
Scout group executive committee to agree
policy, make decisions and carry out
administrative tasks to ensure that the best
quality Scouting can be delivered
Non-executive committee members to help with
maintenance and fund-raising programmes.
Section leaders and assistants to plan and run
the 3 sections
Occasional helpers at section weekly meetings,
trips and camps
All volunteers (both regular and occasional) are
required to complete a CRB check prior to starting.
----- End of picture text -----
Achievements and Performance
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Summary of the 1.20 2020-2021 at Scouts was a very different one.
main achievements However, we adapted to continue running activities
of the charity, throughout the various stages of lockdown and
identifying the restrictions. This was only possible through the
difference the patience and understanding of leaders, parents and
charity’s work has the young people themselves.
made to the
After the Lockdown began in March 2020, we held
circumstances of its our first virtual session of Scouts on the 28th April.
beneficiaries and
This was in part an experiment as we had little
any wider benefits
experience of running a session like this. We started
to society as a
by playing online Pictionary. Although there were a
whole. few technical issues, this became a firm favourite
for our virtual sessions.
We moved to a regular virtual session every other
week, allowing time in between to plan and
prepare. These included varied activities such as
Scout’s ‘Price is Right’, where the Scouts had to
guess the price of various bits of group equipment.
This left them all surprised at how expensive a lot of
the kit is but hopefully left a greater appreciation of
why they need to be careful with the equipment
they use. Cooking is always a popular activity so we
also attempted making mug cakes in the
microwave.
Over the summer, the newly acquired land by the
hut was greatly improved and developed by
volunteers. This included levelling the ground,
erecting secure fencing, installing a fire pit and
----- End of picture text -----
outdoor seating, obtaining a container for future use as a climbing wall, putting in flower beds and wildlife areas. The hut was also prepared for when sections could return to face-to-face sessions, including sanitisers. In September we were allowed to return to face-toface sessions but outdoors only. We took this opportunity and had our first session round our new campfire circle. In November we were forced to return to virtual sessions, this time on a weekly basis. Again, our section leaders ran a program of varied online activities, including making paracord poppies for Remembrance Day and a session taking the roles of traffic incident coordinators for a simulated incident (with scouts deciding when/where to send emergency services, closing roads and providing reports to the media).
Financial Review
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Review of the 1.21 Current account : £12,430.78
charity’s financial Reserve account : £13,819.46
position at the end
of the period
Statement 1.22 Reserves are held equating to 3 years of the
explaining the policy average annual HQ running costs (approximately
for holding reserves £4,000 per annum)
stating why they are
held
The charity’s 1.47 Our usual main source of funds are the monthly
principal sources of subscriptions from the scouts, augmented by
funds (including any fundraising.
fundraising)
In 2020-21, subscriptions received were reduced by
about half. Our main source of funding was a
number of grants from Southampton City Council
due to Covid-19
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Structure, Governance and Management
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Type of governing 1.25 Constitution (updated Nov 2015)
document
How is the charity 1.25 Unincorporated association
constituted?
Trustee selection 1.25 Those eligible to be appointed trustees are detailed
methods including in the Policy, Organisation and Rules of the Scout
details of any Association. Generally, trustees are members of the
constitutional group executive and/or parents and the Group
provisions e.g. Scout Leader is always a trustee. Trustees are
election to post appointed as required.
Policies and 1.51 All trustees are also part of the Group Executive
procedures adopted Committee. The Scout Association protocol is for all
for the induction executive committee members to complete regular
----- End of picture text -----
----- Start of picture text -----
and training of training updates, including safeguarding.
trustees
The charity’s 1.51 The scout group is part of The Scout Association
organisational (registration number 03526).
structure and any
The Group Executive Committee consists of :
wider network with
Chairperson
which the charity
works Minutes secretary
Treasurer
Communications officer
Maintenance Team Co-ordinator
Fundraising Co-ordinator
Group Scout Leader (& Beaver Scout Leader)
Cub Scout Leader
Scout Leader
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Reference and Administrative details
Charity name 7[TH] SOUTHAMPTON (BASSETT) SCOUT GROUP - Other name the charity uses Registered charity 302300 number Charity’s principal SCOUT HALL ADJ RED LODGE SCHOOL address WINCHESTER ROAD SOUTHAMPTON SO16 7LT
Names of the charity trustees who manage the charity
Dates acted if Name of person (or body) Trustee name Office (if any) not for whole entitled to appoint trustee year (if any) 1 Clare Harran Chairperson 2 Sally Crichton Group treasurer Gail Langton Group Scout 3 leader 4 Sarah Granger Cub Scout leader
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Clare Harran Sally Crichton Position (eg Chairperson Treasurer Secretary, Chair, etc) Date 11/12/2021
Independent Examiner’s Statement to the Trustees of the 7th Southampton (Bassett) Scout Group
I report on the accounts of the Trust for the year ended 31 March 2021. The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees have requested an independent examination of the accounts.
It is my responsibility to:
Examine the accounts under section 145 of the 2011 Act
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
To state whether particular matters have come to my attention.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view’ and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention:
(1)Which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
Ann Barbour
Independent Scrutineer
7th Southampton (Bassett) Scout Gro[ Registered Ch]
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31st M
| HOLDINGS Natwest current account Natwest reserve account TOTAL SUMMARY B/Fwd : Group funds Monies held for camp, etc Total money b/fwd Receipts : Group funds Monies held for camp, etc Total receipts for year Payments : Group funds Monies held for camp, etc Total payments for year C/Fwd : Group funds Monies held for camp, etc Total money c/fwd |
2020-21 12,430.78 13,819.46 |
2020-21 |
|---|---|---|
| 26,250.24 14,434.69 324.04 |
||
| 14,758.73 27,038.22 20.00 |
||
| 27,058.22 -15,546.71 -20.00 |
||
| -15,566.71 25,926.20 324.04 |
||
| 26,250.24 |
Page 1
2020-21
| RECEIPTS Subscriptions Bank interest Gift Aid Grants (due to Covid-19) Sections (Beavers, Cubs, Scouts) Uniform Fundraising Donations for hall/equipment hire TOTAL PAYMENTS Membership fees Section activities Badges Uniform Fundraising AGM HQ - Property HQ - Services HQ - Insurance Development of new land Returned subs (overpaid/refund) Sundries (leaving presents & poppy wreath) TOTAL |
5,841.00 5.48 1,116.25 19,907.43 33.20 102.00 32.86 0.00 |
|---|---|
| 27,038.22 3,208.50 184.75 371.10 155.99 0.00 0.00 918.35 618.77 1,337.47 8,725.78 20.00 6.00 |
|
| 15,546.71 |
HQ RUNNING COSTS
| Property : Camp equipment Hut repairs/Maintenance Supplies Scrapstore Services : Rates Water Electricity Insurance : Buildings Contents Personal TOTAL |
0.00 632.10 286.25 0.00 0.00 84.77 534.00 852.36 443.11 42.00 |
|---|---|
| 2,874.59 |
Page 2
| MONIES HELD Totals 2019/20 Camps Trips / Events Donations to charity TOTALS 2020/21 |
B/F IN OUT 51.54 1,200.47 927.97 133.98 20.00 20.00 0.00 0.00 0.00 190.06 0.00 0.00 |
|---|---|
| 324.04 20.00 20.00 |
FUND RAISING :
For development of new land
| opment of new land Totals 2019/20 EasyFundraising TOTALS 2020/21 |
B/F IN OUT 2,031.60 2,027.45 475.62 32.86 |
| 3,583.43 32.86 0.00 |
-
Notes : [1] Money held (for camp, trips, etc) is not included in Group receipts & payments
-
[2] £6 of joining fee to pay for uniform, £2 to section (for record card, etc)
-
[3] Rates not charged 2020-21 due to Covid-19
-
[4] Camp C/F = all general camp funds (£133.98)
-
[5] Money raised for charity = £190.06 Scouts Against Malaria
The above accounts & accompanying statement of assets and liabilities were approved by the truste
on ______ and signed on their behalf by ______ Hon treasurer
Scrutineers report to the Trustees
As the Group's trustees you are responsible for the preparation of the accounts; if you consider that n independent examination requirements of the Charities Act 1993 apply. In accordance with the direct constitutions, I have scrutinised the records and the accounts set out above and in my opinion the ac accordance with the records produced to me and comply with the constitution.
Name :
Address : Date : Signature :
__________ ________ 2021
Page 3
arity No 302300
MARCH 2021
2019-20 1,944.75 12,813.98
14,758.73
19,013.90 51.54
19,065.44
12,470.13 1,200.47
13,670.60
-17,049.34 -927.97
-17,977.31
14,434.69 324.04
14,758.73
Page 4
2019-20
8,599.00 28.67 1,259.70 0.00 141.31 [1] 414.00 [2] 1,507.45 520.00
12,470.13
3,188.20 1,386.30 [1] 594.94 796.11 475.62 133.99 2,403.13 916.13 1,259.09 5,804.93 0.00 90.90
17,049.34
618.23 1,479.83 240.07 65.00 292.32 131.81 492.00 805.20 411.89 42.00
[3]
4,578.35
Page 5
C/F 324.04 133.98 [4] 0.00 190.06 [5] 324.04
PROFIT C/F 1,551.83 3,583.43 32.86 32.86 3,616.29
ees :
neither the audit nor the tions given in the Group's ccounts are in
Page 6
Trustees’ Annual Report for the period: 01/04/2020 to 31/03/2021
Charity name: 7[TH] SOUTHAMPTON (BASSETT) SCOUT GROUP
Charity registration number: 302300
Objectives and Activities
----- Start of picture text -----
SORP
para(
s)
Summary of the 1.17 Scouting exists to actively engage and support
purposes of the young people in their personal development,
charity as set out in empowering them to make a positive contribution
its governing to society.
document
Summary of the 1.17 Scouting takes place when young people, in
main activities in & partnership with adults, work together based on the
relation to those 1.19 values of Scouting and:
purposes for the enjoy what they are doing and have fun
public benefit, in
take part in activities indoors and outdoors
particular, the
learn by doing
activities, projects
or services share in spiritual reflection
identified in the take responsibility and make choices
accounts. undertake new and challenging activities
make and live by their Scout Promise
Statement Keeping in mind The Scout Association’s aims and
1.18
confirming whether the Charity Commission’s guidance on public
the trustees have benefit, our scout group plans and runs activities to
had regard to the support young people in developing their self-
guidance issued by confidence, social skills, community awareness and
the Charity wider interests. The young people are actively
Commission on encouraged to suggest activities for inclusion in the
public benefit programme.
The main activities undertaken are :
A structured badge scheme, including staged
progression such as Emergency Aid. The badges
are targeted to each age group (section). The
sections are Beavers 6-8 years, Cubs 8-10½
years, Scouts 10½-14 years) and cover a wide
range of physical, creative, social and
community subjects.
Camping (group only and also with the wider
scout district)
Fund-raising for charity (each section nominates
their chosen charity for the year)
----- End of picture text -----
Our group caters for 3 age groups (sections). These are Beavers 6-8 years, Cubs 8-10½ years, Scouts 10½-14 years. All young people within these ages are welcome to join our scout group, regardless of faith, gender, personal background or circumstances.
----- Start of picture text -----
Contribution made 1.38 Scout groups are run wholly by volunteers and
by volunteers would be unable to run without volunteers to fulfil
the following roles:
Trustees to form the group’s accountable body
Scout group executive committee to agree
policy, make decisions and carry out
administrative tasks to ensure that the best
quality Scouting can be delivered
Non-executive committee members to help with
maintenance and fund-raising programmes.
Section leaders and assistants to plan and run
the 3 sections
Occasional helpers at section weekly meetings,
trips and camps
All volunteers (both regular and occasional) are
required to complete a CRB check prior to starting.
----- End of picture text -----
Achievements and Performance
----- Start of picture text -----
Summary of the 1.20 2020-2021 at Scouts was a very different one.
main achievements However, we adapted to continue running activities
of the charity, throughout the various stages of lockdown and
identifying the restrictions. This was only possible through the
difference the patience and understanding of leaders, parents and
charity’s work has the young people themselves.
made to the
After the Lockdown began in March 2020, we held
circumstances of its our first virtual session of Scouts on the 28th April.
beneficiaries and
This was in part an experiment as we had little
any wider benefits
experience of running a session like this. We started
to society as a
by playing online Pictionary. Although there were a
whole. few technical issues, this became a firm favourite
for our virtual sessions.
We moved to a regular virtual session every other
week, allowing time in between to plan and
prepare. These included varied activities such as
Scout’s ‘Price is Right’, where the Scouts had to
guess the price of various bits of group equipment.
This left them all surprised at how expensive a lot of
the kit is but hopefully left a greater appreciation of
why they need to be careful with the equipment
they use. Cooking is always a popular activity so we
also attempted making mug cakes in the
microwave.
Over the summer, the newly acquired land by the
hut was greatly improved and developed by
volunteers. This included levelling the ground,
erecting secure fencing, installing a fire pit and
----- End of picture text -----
outdoor seating, obtaining a container for future use as a climbing wall, putting in flower beds and wildlife areas. The hut was also prepared for when sections could return to face-to-face sessions, including sanitisers. In September we were allowed to return to face-toface sessions but outdoors only. We took this opportunity and had our first session round our new campfire circle. In November we were forced to return to virtual sessions, this time on a weekly basis. Again, our section leaders ran a program of varied online activities, including making paracord poppies for Remembrance Day and a session taking the roles of traffic incident coordinators for a simulated incident (with scouts deciding when/where to send emergency services, closing roads and providing reports to the media).
Financial Review
----- Start of picture text -----
Review of the 1.21 Current account : £12,430.78
charity’s financial Reserve account : £13,819.46
position at the end
of the period
Statement 1.22 Reserves are held equating to 3 years of the
explaining the policy average annual HQ running costs (approximately
for holding reserves £4,000 per annum)
stating why they are
held
The charity’s 1.47 Our usual main source of funds are the monthly
principal sources of subscriptions from the scouts, augmented by
funds (including any fundraising.
fundraising)
In 2020-21, subscriptions received were reduced by
about half. Our main source of funding was a
number of grants from Southampton City Council
due to Covid-19
----- End of picture text -----
Structure, Governance and Management
----- Start of picture text -----
Type of governing 1.25 Constitution (updated Nov 2015)
document
How is the charity 1.25 Unincorporated association
constituted?
Trustee selection 1.25 Those eligible to be appointed trustees are detailed
methods including in the Policy, Organisation and Rules of the Scout
details of any Association. Generally, trustees are members of the
constitutional group executive and/or parents and the Group
provisions e.g. Scout Leader is always a trustee. Trustees are
election to post appointed as required.
Policies and 1.51 All trustees are also part of the Group Executive
procedures adopted Committee. The Scout Association protocol is for all
for the induction executive committee members to complete regular
----- End of picture text -----
----- Start of picture text -----
and training of training updates, including safeguarding.
trustees
The charity’s 1.51 The scout group is part of The Scout Association
organisational (registration number 03526).
structure and any
The Group Executive Committee consists of :
wider network with
Chairperson
which the charity
works Minutes secretary
Treasurer
Communications officer
Maintenance Team Co-ordinator
Fundraising Co-ordinator
Group Scout Leader (& Beaver Scout Leader)
Cub Scout Leader
Scout Leader
----- End of picture text -----
Reference and Administrative details
Charity name 7[TH] SOUTHAMPTON (BASSETT) SCOUT GROUP - Other name the charity uses Registered charity 302300 number Charity’s principal SCOUT HALL ADJ RED LODGE SCHOOL address WINCHESTER ROAD SOUTHAMPTON SO16 7LT
Names of the charity trustees who manage the charity
Dates acted if Name of person (or body) Trustee name Office (if any) not for whole entitled to appoint trustee year (if any) 1 Clare Harran Chairperson 2 Sally Crichton Group treasurer Gail Langton Group Scout 3 leader 4 Sarah Granger Cub Scout leader
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Clare Harran Sally Crichton Position (eg Chairperson Treasurer Secretary, Chair, etc) Date 11/12/2021
Independent Examiner’s Statement to the Trustees of the 7th Southampton (Bassett) Scout Group
I report on the accounts of the Trust for the year ended 31 March 2021. The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees have requested an independent examination of the accounts.
It is my responsibility to:
Examine the accounts under section 145 of the 2011 Act
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
To state whether particular matters have come to my attention.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view’ and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention:
(1)Which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
Ann Barbour
Independent Scrutineer