10th Romsey (Woodley & Crampmoor)
Scout Group
The Group Scout Council
ANNUAL GENERAL MEETING
The 10th Romsey (Woodley & Crampmoor) Scout Group
Saturday 28[th] September 2024, 6p.m.
Annual Report 2023 – 2024
Registered Charity number: 302283
Aims and Activities: Scouting in accordance with the policy, organisation and rules of the Scout Association
The Group occupies a HQ at Braishfield Road, Romsey, Hampshire. The property is freehold and is held by the Scout Association Trust as Trustee for the Group.
Group Scout Leader Ian Moore Assistant GSL Stewart Buswell Group Chairman Peter Garland Group Secretary Les Herbert Group Minute Secretary Emily Goodwin Group Treasurer Andy Hodge
The Group Trustee Board is completed by, Andy Hillier, Steve Woodrow, Julie Foster, Dave Slater, Sue Edwards, Andy Hodge, and Section Leaders: Martyn Blake; Ryan Orgill, David Henderson and Chris Templer
People
At the January census, we had a membership of 143; 48 Beavers, 65 Cubs and 30 Scouts.
It should be noted that ALL Leaders, Assistant Leaders, Group trustees, Bookings Secretary, Treasurers, Accounts Auditor, 10[th] Talk Editor, Grounds and Hall Maintenance Team are unpaid roles and are predominantly made up of existing and pre-existing parents. I would like to thank them all for their continuing support.
WHAT CAN YOU DO?
We are continually seeking new and existing parents to become involved with the running of the scout group and volunteering to these positions. In this way we can share the workload required to give the scouts the best opportunity to learn new skills and have fun.
Vacancies – various appointments are awaiting volunteers including Assistant Scout leaders, Vice Chairman, Bookings Secretary and Trustee Board members. There are numerous other roles to fulfil, so you let us know what time you can offer and together we’ll discuss the most appropriate role to fit your skills and enjoyment in the position. Non-uniform positions run from manual skills such as gardening/decorating/building maintenance to section treasurers, administrative roles and everything in between (bakers, servers, sitting in a chair monitoring scouting activities). No age limits to adult volunteers, training is free and given where
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10th Romsey (Woodley & Crampmoor)
Scout Group
required. Please note that we have flexibility to share these roles – so any spare time that you can give is gratefully received, one hour per year to 500!
As well as Assistant Leader roles, adult volunteers (and parent helpers) could be organising tuck, supervising craft projects, helping with sandwich making and cooking, running cyclist tests and bike maintenance, organising kayaking sessions, towing the canoe trailer, helping with camp prep. and catering, supervising wide games etc. etc. Not forgetting field and hall maintenance, fund-raising and competing for the District Quiz Group Trophy.
Thanks
Thanks to everyone who has supported us throughout the year and to all our Scouters, members of the Group Trustees, Parents and Supporters for the time that they have given to enable 10[th] Romsey Scout Group to continue to provide an exciting Scouting programme across all of our sections.
Thanks to our local councillors who appreciate the importance of Scouting in the local community and for their assistance in raising funds for our projects.
Thanks to our “retired” grounds and hall maintenance Wednesday regulars, now labelled The Famous Five, for carrying out various necessary hall and grounds maintenance activities.
Thank you to all our hall hirers – regular and occasional. This makes full use of our facilities and any excess money raised goes directly back into hall and grounds maintenance and funding.
Risk and Control
The Group Trustee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities.
The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group.
Reduction of loss of members. The Group provides activities for all young people aged 6 to 15. If there was a reduction in membership in a particular section or the Group as a whole
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10th Romsey (Woodley & Crampmoor)
Scout Group
there would have to be a contraction consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group.
General Data Protection Regulation (GDPR)
GDPR Policy
Accessible and available to read on our website: https://10thromseyscouts.org.uk and on the hall notice board.
Agreed
This Policy was agreed by the 10[th] Romsey (Woodley and Crampmoor) Scout Group Trustees on 12/06/2018
Review of this Policy
This Policy will be reviewed periodically as any changes in regulations or best practice occur; this will be reviewed for approval at the next Trustee Board meeting.
Reserves Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to at least 6 months running costs and an amount towards the HQ improvements.
Investment Policy
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Activities
Camping and Nights Away are a key element of our Scouting programme these are held both at the hall and further afield. Sioux pack participated in the District trip to Euro Disney. This year, there have been Beavers sleepovers, Cub Camp and the Scouts have had the opportunity to camp at the District winter camp and on the Pulborough Trophy.
Fundraising
Recycling of various small electronic gadgets, CDs, DVDs, printer cartridges – sorted and organised by Martyn Blake.
We would also like to thank Martyn and parents Ruth and Graham, for raising considerable funds, for the Group, at car boot sales etc.
We were pleased to hold a successful Jumble Sales in the spring and autumn.
Thanks to the local businesses and councillors for awarding us grants for various projects/equipment that allow us to continue functioning. In particular, we were very pleased to receive a large grant, from Test Valley Borough council, ‘Community Asset Fund ’, for the part funding of replacement doors and windows.
Community
Sections have been involved in activities such as litter picking in the community. Crusoe Troop took part in the ‘Hampshire Hedge’ project, which hopes to link ‘The New Forest National Park’ to ‘The South Downs National Park’ by hedgerows.
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Scout Group
Grounds and Hall
Largely due to our Wednesday volunteers, the hall and grounds are in great shape. A tap has been installed at the camp fire circle, a base and security devices, for the trailer are in place and the garage cage has been extended.
Peter Garland Group Chairman 10[th] Romsey (Woodley & Crampmoor) Scout Group
September 2024
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10th Romsey (Woodley and Crampmoor) Scout Group
Scout Association No. 34697 Registered Charity No. 302283
| Incoming Resources Membership Subscriptions Transfers District, County and National Fees paid out Gift Aid Income from Activities Camps and Sleepovers Outings Pantomime District Scout Council Income from Sections Badge Sales Income from Premises Karate Club Zumba Dance Class Girl Guiding Unit Railway Modellers' Society Slimming World Group Toddler Sense Group Scout District Events and Explorer Scout Unit Sundry Hirings Loans of Equipment Fund Raising Jumble, Car Boot & E-Bay Sales Recycling Toner Cartridges Test Way Walk Group Clothing and second-hand uniforms Donations and Grants Romsey Extra Parish Council Croudace Railway Modellers' Society Sundry Donations Investment Income -Bank Interest Hall Fund transfer Total Income |
31st March 2024 | 31st March 2024 | 31st March 2024 | £ 13150.50 0.00 -8685.80 4464.70 5367.15 10670.00 473.00 1917.00 293.00 13353.00 149.09 320.00 600.00 540.00 1670.00 250.00 100.00 276.00 2526.00 36.00 6318.00 1845.76 0.00 0.00 20.00 1865.76 0.00 7000.00 300.00 265.00 7565.00 308.24 0.00 39390.94 Total |
2023 |
|---|---|---|---|---|---|
| General Funds | Restricted Funds |
Total | Total | ||
| Sections | Executive | ||||
| £ £ £ 13150.50 -9515.90 9515.90 -8685.80 3634.60 830.10 5367.15 10670.00 473.00 1917.00 293.00 13353.00 0.00 149.09 320.00 600.00 540.00 1670.00 250.00 100.00 276.00 2526.00 36.00 0.00 6318.00 1845.76 0.00 0.00 20.00 0.00 1865.76 0.00 7000.00 300.00 265.00 0.00 |
£ 11253.00 0.00 -8116.65 |
||||
| 3136.35 0.00 17349.90 1208.00 1666.00 350.00 |
|||||
| 20573.90 | |||||
| 110.07 356.00 600.00 651.00 1050.00 990.00 1400.00 377.50 3268.75 105.00 |
|||||
| 8798.25 | |||||
| 1447.53 343.61 402.00 35.75 |
|||||
| 2228.89 | |||||
| 10000.00 0.00 300.00 87.00 |
|||||
| 265.00 | 7300.00 | 0.00 | 7565.00 | 10387.00 | |
| 308.24 | 303.15 1000.00 |
||||
| 17252.60 22138.34 0.00 |
46537.61 |
10th Romsey (Woodley and Crampmoor) Scout Group
Scout Association No. 34697 Registered Charity No. 302283
| Resources Expended Scouting Activities Camps and Sleepovers Outings Pantomime District Event fees Grant re World Scout Jamboree Section Meeting Night Activities Badges Badges (from Executive) Canoe and Tent Insurance Equipment repairs Calor Gas Online Scout Manager RDSC Supporters' Club Premises Electricity Water Charges Telephone and Broadband Fire and Theft Insurance Maintenance - Grounds Maintenance - General Defibrillator maintenance Cleaning Costs Hall Fund transfer Administration Expenses Public Liability Insurance Google and Domain Name licence Welfare and Social Events Stationery, photocopying Depreciation Total Expenditure |
Restricted Sections Executive Funds £ £ £ £ 10458.61 10458.61 0.00 0.00 1917.00 1917.00 0.00 0.00 0.00 0.00 3920.29 0.00 3920.29 16295.90 0.00 0.00 16295.90 776.93 384.40 1161.33 149.09 149.09 120.00 120.00 246.27 246.27 63.00 63.00 131.61 0.00 131.61 12.00 24.00 36.00 17365.53 837.67 0.00 18203.20 6128.06 6128.06 0.00 0.00 413.82 413.82 749.41 749.41 72.00 72.00 3803.97 3803.97 0.00 0.00 1694.99 1694.99 0.00 0.00 0.00 12862.25 0.00 12862.25 90.00 90.00 639.92 639.92 0.00 0.00 6.00 6.00 0.00 735.92 0.00 735.92 0.00 1424.58 1424.58 17365.53 15860.42 0.00 33225.95 31st March 2024 General Funds Total |
2023 |
|---|---|---|
| Total | ||
| £ 18798.01 120.00 1718.40 836.26 1000.00 4428.92 |
||
| 26901.59 751.08 110.07 106.00 368.75 0.00 0.00 24.00 |
||
| 28261.49 | ||
| 1553.45 0.00 360.94 692.26 378.26 1764.38 93.60 1630.91 1000.00 |
||
| 7473.80 | ||
| 84.00 312.20 96.88 0.00 |
||
| 493.08 | ||
| 821.61 | ||
| 37049.98 |
10th Romsey (Woodley and Crampmoor) Scout Group
Scout Association No. 34697 Registered Charity No. 302283
Statement of Assets and Liabilities at 31st March 2024
| Fixed Assets Scout Headquarters and Land Note 1 Scouting Equipment Note 1 Current Assets Badge Stock Membership Fees paid in advance Hire Fees due Group Current Account Group Savings Account Section Accounts (restricted) Creditors Net Current Assets Net Assets Represented by: Funds Restricted Fund Note 2 General Fund Note 2 |
£ £ 110812.72 9757.40 120570.12 241.10 0.00 0.00 1261.95 41119.53 8534.50 51157.08 0.00 51157.08 £171,727.20 0.00 171727.20 £171,727.20 31st March 2024 |
£ £ 102468.76 4655.77 107124.53 91.00 8919.00 300.00 2961.54 40511.29 8670.38 61453.21 3015.53 58437.68 £165,562.21 0.00 165562.21 £165,562.21 31st March 2023 |
£ £ 102468.76 4655.77 107124.53 91.00 8919.00 300.00 2961.54 40511.29 8670.38 61453.21 3015.53 58437.68 £165,562.21 0.00 165562.21 £165,562.21 31st March 2023 |
|---|---|---|---|
| £165,562.21 | |||
| 0.00 165562.21 |
|||
| £165,562.21 |
10th Romsey (Woodley and Crampmoor) Scout Group
Scout Association No. 34697 Registered Charity No. 302283
Notes to the Accounts at 31st March 2024
| 1. Fixed Assets £ £ Scout Headquarters, Land and Buildings At Cost less Grants 81025.18 Additions : Gas Bottle Storage Unit 600.00 Garage Extension 29187.54 110812.72 Scouting Equipment At Cost 37177.44 Additions 6526.21 43703.65 less Depreciation Brought forward 32521.67 Annual Provision 1424.58 33946.25 £9,757.40 2. Funds £ £ Restricted Fund Brought forward 0.00 Income 0.00 Expenditure 0.00 Transfer to General Fund 0.00 0.00 General Fund Brought forward 165562.21 Income 39390.94 Expenditure 33225.95 Transfer from Restricted Fund 0.00 171727.20 £171,727.20 31st March 2024 31st March 2024 |
£ £ 81025.18 600.00 20843.58 102468.76 37177.44 0.00 37177.44 31700.06 821.61 32521.67 £4,655.77 £ £ 7938.87 11000.00 448.01 18490.86 0.00 148135.71 35537.61 36601.97 18490.86 165562.21 £165,562.21 31st March 2023 31st March 2023 |
£ £ 81025.18 600.00 20843.58 102468.76 37177.44 0.00 37177.44 31700.06 821.61 32521.67 £4,655.77 £ £ 7938.87 11000.00 448.01 18490.86 0.00 148135.71 35537.61 36601.97 18490.86 165562.21 £165,562.21 31st March 2023 31st March 2023 |
|---|---|---|
| £165,562.21 |
endent examiner, ru flOthR mse Woodle ram mo cout Grou I reporttothetrustees on my examination of the accounts of the IO. Romsey (WoodLey & Crampmoor) Scout Group for the year ended 31:: March 2024. Responsibilities and basis of report As the charity trustees of the IO" Romsey (Woodley & Crampmoor) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the IO" Romsey (WoodLey & Crampmoor) Scout Group accounts carried out under ,section 145 of the 2011 Act and in carrying out my examination I have followed all the appLicabLe Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the IO, Romsey (Woodley & Crampmoor) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification or membership of professional bodies (if anv): iftr Address: TrE¢Lo Si)Yi 4irr Date: