**10th Romsey (Woodley & Crampmoor)** **Scout Group** ## The Group Scout Council ## **ANNUAL GENERAL MEETING** **The 10th Romsey (Woodley & Crampmoor) Scout Group** **Saturday 28[th] September 2024, 6p.m.** ## **Annual Report 2023 – 2024** Registered Charity number: 302283 Aims and Activities: Scouting in accordance with the policy, organisation and rules of the Scout Association The Group occupies a HQ at Braishfield Road, Romsey, Hampshire. The property is freehold and is held by the Scout Association Trust as Trustee for the Group. Group Scout Leader Ian Moore Assistant GSL Stewart Buswell Group Chairman Peter Garland Group Secretary Les Herbert Group Minute Secretary Emily Goodwin Group Treasurer Andy Hodge The Group Trustee Board is completed by, Andy Hillier, Steve Woodrow, Julie Foster, Dave Slater, Sue Edwards, Andy Hodge, and Section Leaders: Martyn Blake; Ryan Orgill, David Henderson and Chris Templer ## **People** At the January census, we had a membership of 143; 48 Beavers, 65 Cubs and 30 Scouts. It should be noted that ALL Leaders, Assistant Leaders, Group trustees, Bookings Secretary, Treasurers, Accounts Auditor, 10[th] Talk Editor, Grounds and Hall Maintenance Team are unpaid roles and are predominantly made up of existing and pre-existing parents. I would like to thank them all for their continuing support. ## **WHAT CAN YOU DO?** We are continually seeking new and existing parents to become involved with the running of the scout group and volunteering to these positions. In this way we can share the workload required to give the scouts the best opportunity to learn new skills and have fun. Vacancies – various appointments are awaiting volunteers including Assistant Scout leaders, Vice Chairman, Bookings Secretary and Trustee Board members. There are numerous other roles to fulfil, so you let us know what time you can offer and together we’ll discuss the most appropriate role to fit your skills and enjoyment in the position. Non-uniform positions run from manual skills such as gardening/decorating/building maintenance to section treasurers, administrative roles and everything in between (bakers, servers, sitting in a chair monitoring scouting activities). No age limits to adult volunteers, training is free and given where 1 **10th Romsey (Woodley & Crampmoor)** ## **Scout Group** required. Please note that we have flexibility to share these roles – so any spare time that you can give is gratefully received, one hour per year to 500! As well as Assistant Leader roles, adult volunteers (and parent helpers) could be organising tuck, supervising craft projects, helping with sandwich making and cooking, running cyclist tests and bike maintenance, organising kayaking sessions, towing the canoe trailer, helping with camp prep. and catering, supervising wide games etc. etc. Not forgetting field and hall maintenance, fund-raising and competing for the District Quiz Group Trophy. ## **Thanks** Thanks to everyone who has supported us throughout the year and to all our Scouters, members of the Group Trustees, Parents and Supporters for the time that they have given to enable 10[th] Romsey Scout Group to continue to provide an exciting Scouting programme across all of our sections. Thanks to our local councillors who appreciate the importance of Scouting in the local community and for their assistance in raising funds for our projects. Thanks to our “retired” grounds and hall maintenance Wednesday regulars, now labelled The Famous Five, for carrying out various necessary hall and grounds maintenance activities. Thank you to all our hall hirers – regular and occasional. This makes full use of our facilities and any excess money raised goes directly back into hall and grounds maintenance and funding. ## **Risk and Control** The Group Trustee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction of loss of members. The Group provides activities for all young people aged 6 to 15. If there was a reduction in membership in a particular section or the Group as a whole 2 **10th Romsey (Woodley & Crampmoor)** ## **Scout Group** there would have to be a contraction consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. ## **General Data Protection Regulation (GDPR)** ## **GDPR Policy** Accessible and available to read on our website: https://10thromseyscouts.org.uk and on the hall notice board. ## **Agreed** This Policy was agreed by the 10[th] Romsey (Woodley and Crampmoor) Scout Group Trustees on 12/06/2018 ## **Review of this Policy** This Policy will be reviewed periodically as any changes in regulations or best practice occur; this will be reviewed for approval at the next Trustee Board meeting. ## **Reserves Policy** The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to at least 6 months running costs and an amount towards the HQ improvements. ## **Investment Policy** The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. ## **Activities** Camping and Nights Away are a key element of our Scouting programme these are held both at the hall and further afield. Sioux pack participated in the District trip to Euro Disney. This year, there have been Beavers sleepovers, Cub Camp and the Scouts have had the opportunity to camp at the District winter camp and on the Pulborough Trophy. ## **Fundraising** Recycling of various small electronic gadgets, CDs, DVDs, printer cartridges – sorted and organised by Martyn Blake. We would also like to thank Martyn and parents Ruth and Graham, for raising considerable funds, for the Group, at car boot sales etc. We were pleased to hold a successful Jumble Sales in the spring and autumn. Thanks to the local businesses and councillors for awarding us grants for various projects/equipment that allow us to continue functioning. In particular, we were very pleased to receive a large grant, from Test Valley Borough council, ‘Community Asset Fund ’, for the part funding of replacement doors and windows. ## **Community** Sections have been involved in activities such as litter picking in the community. Crusoe Troop took part in the ‘Hampshire Hedge’ project, which hopes to link ‘The New Forest National Park’ to ‘The South Downs National Park’ by hedgerows. 3 **10th Romsey (Woodley & Crampmoor)** ## **Scout Group** ## **Grounds and Hall** Largely due to our Wednesday volunteers, the hall and grounds are in great shape. A tap has been installed at the camp fire circle, a base and security devices, for the trailer are in place and the garage cage has been extended. Peter Garland Group Chairman 10[th] Romsey (Woodley & Crampmoor) Scout Group September 2024 4 ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** |**Incoming Resources**
Membership Subscriptions
Transfers
District, County and National Fees paid out
**Gift Aid**
**Income from Activities**
Camps and Sleepovers
Outings
Pantomime
District Scout Council
**Income from Sections**
Badge Sales
**Income from Premises**
Karate Club
Zumba Dance Class
Girl Guiding Unit
Railway Modellers' Society
Slimming World Group
Toddler Sense Group
Scout District Events and Explorer Scout Unit
Sundry Hirings
Loans of Equipment
**Fund Raising**
Jumble, Car Boot & E-Bay Sales
Recycling Toner Cartridges
Test Way Walk
Group Clothing and second-hand uniforms
**Donations and Grants**
Romsey Extra Parish Council
Croudace
Railway Modellers' Society
Sundry Donations
**Investment Income -**Bank Interest
Hall Fund transfer
**Total Income**|**31st March 2024**|**31st March 2024**|**31st March 2024**|**£**
13150.50
0.00
-8685.80
4464.70
5367.15
10670.00
473.00
1917.00
293.00
13353.00
149.09
320.00
600.00
540.00
1670.00
250.00
100.00
276.00
2526.00
36.00
6318.00
1845.76
0.00
0.00
20.00
1865.76
0.00
7000.00
300.00
265.00
7565.00
308.24
0.00
39390.94
**Total**|**2023**| |---|---|---|---|---|---| ||**General Funds**||**Restricted**
**Funds**|**Total**|**Total**| ||**Sections**|**Executive**|||| ||**£**
**£**
**£**
13150.50
-9515.90
9515.90
-8685.80
3634.60
830.10
5367.15
10670.00
473.00
1917.00
293.00
13353.00
0.00
149.09
320.00
600.00
540.00
1670.00
250.00
100.00
276.00
2526.00
36.00
0.00
6318.00
1845.76
0.00
0.00
20.00
0.00
1865.76
0.00
7000.00
300.00
265.00
0.00||||**£**
11253.00
0.00
-8116.65| ||||||3136.35
0.00
17349.90
1208.00
1666.00
350.00| ||||||20573.90| ||||||110.07
356.00
600.00
651.00
1050.00
990.00
1400.00
377.50
3268.75
105.00| ||||||8798.25| ||||||1447.53
343.61
402.00
35.75| ||||||2228.89| ||||||10000.00
0.00
300.00
87.00| ||265.00|7300.00|0.00|7565.00|10387.00| ||308.24||||303.15
1000.00| ||17252.60
22138.34
0.00||||46537.61| ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** |**Resources Expended**
**Scouting Activities**
Camps and Sleepovers
Outings
Pantomime
District Event fees
Grant re World Scout Jamboree
Section Meeting Night Activities
Badges
Badges (from Executive)
Canoe and Tent Insurance
Equipment repairs
Calor Gas
Online Scout Manager
RDSC Supporters' Club
**Premises**
Electricity
Water Charges
Telephone and Broadband
Fire and Theft Insurance
Maintenance - Grounds
Maintenance - General
Defibrillator maintenance
Cleaning Costs
Hall Fund transfer
**Administration Expenses**
Public Liability Insurance
Google and Domain Name licence
Welfare and Social Events
Stationery, photocopying
Depreciation
**Total Expenditure**|**Restricted**
**Sections**
**Executive**
**Funds**
**£**
**£**
**£**
**£**
10458.61
10458.61
0.00
0.00
1917.00
1917.00
0.00
0.00
0.00
0.00
3920.29
0.00
3920.29
16295.90
0.00
0.00
16295.90
776.93
384.40
1161.33
149.09
149.09
120.00
120.00
246.27
246.27
63.00
63.00
131.61
0.00
131.61
12.00
24.00
36.00
17365.53
837.67
0.00
18203.20
6128.06
6128.06
0.00
0.00
413.82
413.82
749.41
749.41
72.00
72.00
3803.97
3803.97
0.00
0.00
1694.99
1694.99
0.00
0.00
0.00
12862.25
0.00
12862.25
90.00
90.00
639.92
639.92
0.00
0.00
6.00
6.00
0.00
735.92
0.00
735.92
0.00
1424.58
1424.58
17365.53
15860.42
0.00
33225.95
**31st March 2024**
**General Funds**
**Total**|**2023**| |---|---|---| |||**Total**| |||**£**
18798.01
120.00
1718.40
836.26
1000.00
4428.92| |||26901.59
751.08
110.07
106.00
368.75
0.00
0.00
24.00| |||28261.49| |||1553.45
0.00
360.94
692.26
378.26
1764.38
93.60
1630.91
1000.00| |||7473.80| |||84.00
312.20
96.88
0.00| |||493.08| |||821.61| |||37049.98| ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** ## **Statement of Assets and Liabilities at 31st March 2024** |**Fixed Assets**
Scout Headquarters and Land
Note 1
Scouting Equipment
Note 1
**Current Assets**
Badge Stock
Membership Fees paid in advance
Hire Fees due
Group Current Account
Group Savings Account
Section Accounts (restricted)
Creditors
**Net Current Assets**
**Net Assets**
Represented by:
**Funds**
Restricted Fund
Note 2
General Fund
Note 2|**£**
**£**
110812.72
9757.40
120570.12
241.10
0.00
0.00
1261.95
41119.53
8534.50
51157.08
0.00
51157.08
£171,727.20
0.00
171727.20
£171,727.20
**31st March 2024**|**£**
**£**
102468.76
4655.77
107124.53
91.00
8919.00
300.00
2961.54
40511.29
8670.38
61453.21
3015.53
58437.68
£165,562.21
0.00
165562.21
£165,562.21
**31st March 2023**|**£**
**£**
102468.76
4655.77
107124.53
91.00
8919.00
300.00
2961.54
40511.29
8670.38
61453.21
3015.53
58437.68
£165,562.21
0.00
165562.21
£165,562.21
**31st March 2023**| |---|---|---|---| ||||| ||||£165,562.21| ||||0.00
165562.21| ||||£165,562.21| ## **10th Romsey (Woodley and Crampmoor) Scout Group** ## **Scout Association No. 34697 Registered Charity No. 302283** **Notes to the Accounts at 31st March 2024** |**1. Fixed Assets**
**£**
**£**
**Scout Headquarters, Land and Buildings**
At Cost less Grants
81025.18
Additions :
Gas Bottle Storage Unit
600.00
Garage Extension
29187.54
110812.72
**Scouting Equipment**
At Cost
37177.44
Additions
6526.21
43703.65
less Depreciation
Brought forward
32521.67
Annual Provision
1424.58
33946.25
£9,757.40
**2. Funds**
**£**
**£**
**Restricted Fund**
Brought forward
0.00
Income
0.00
Expenditure
0.00
Transfer to General Fund
0.00
0.00
**General Fund**
Brought forward
165562.21
Income
39390.94
Expenditure
33225.95
Transfer from Restricted Fund
0.00
171727.20
£171,727.20
**31st March 2024**
**31st March 2024**|**£**
**£**
81025.18
600.00
20843.58
102468.76
37177.44
0.00
37177.44
31700.06
821.61
32521.67
£4,655.77
**£**
**£**
7938.87
11000.00
448.01
18490.86
0.00
148135.71
35537.61
36601.97
18490.86
165562.21
£165,562.21
**31st March 2023**
**31st March 2023**|**£**
**£**
81025.18
600.00
20843.58
102468.76
37177.44
0.00
37177.44
31700.06
821.61
32521.67
£4,655.77
**£**
**£**
7938.87
11000.00
448.01
18490.86
0.00
148135.71
35537.61
36601.97
18490.86
165562.21
£165,562.21
**31st March 2023**
**31st March 2023**| |---|---|---| |||| |||£165,562.21| endent examiner, ru flOthR mse Woodle ram mo cout Grou I reporttothetrustees on my examination of the accounts of the IO. Romsey (WoodLey & Crampmoor) Scout Group for the year ended 31:: March 2024. Responsibilities and basis of report As the charity trustees of the IO" Romsey (Woodley & Crampmoor) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the IO" Romsey (WoodLey & Crampmoor) Scout Group accounts carried out under ,section 145 of the 2011 Act and in carrying out my examination I have followed all the appLicabLe Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the IO, Romsey (Woodley & Crampmoor) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification or membership of professional bodies (if anv): iftr Address: TrE¢L￿o Si)Yi 4irr Date: