2024-03-31-accounts

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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 9th Lymington Sea Scouts
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 5 5
HQ registration number
Charity’s principal address Scout Hut, King’s Salterns Road
Lymington, Hampshire
Postcode S O 4 1 3 Q D
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Joanna Kent Chair
2 Jacqueline Bland Treasurer
3 Karen Dance Secretary
4 James Dunsdon Trustee
5 James Husband Trustee
6 Pat Smy Trustee
7 Anne Pike Group Scout Leader
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10
11
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13
14
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
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Type of governing document The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary, Group Scout Leader and 3 additional Trustees, who are all exPolicies and procedures adopted for: officio trustees as section leaders who have agreed to be coopted onto the board. The Trustee board meets every month. a) the induction and training of trustees; b) Members of the Trustee Board complete Being a Scouts Trustee trustee' consideration of major risks and the learning within the first 6 months of joining the Board. systems and procedures to manage them This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

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Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C	Objectives and activities

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Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects	We aim to give all young people in Lymington and the surrounding area the opportunity to take part in scouting and learn our values through the weekly programme, activities and residential events including camps. As a Sea Scout group, we are particularly keen to develop the skills of young people on the water.
Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further statements, where relevant, about:	The Trustee Board will consider hardship grants for costs of membership and activities and can advise on options available. Our objectives and activities are only possible through the hard work and dedication of our Trustee Board and Section Volunteers, this contribution cannot be underestimated, without it thegroupwould not be able to exist.
• policy on grantmaking; • contribution made by volunteers; • policy on investments.
Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year	Following a successful grant application, the Group has focused on revitalising its water based activities. We have purchased an additional RIB to use as a safety boat, and a Wayfarer dinghy to help teach sailing skills. In addition a number of leaders and

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volunteers have undertaken RYA qualifications in dinghy sailing, power boating and first aid. We hope this enhanced skillset and new craft will mean water based activities will be able to go from strength to strength next year. In addition, a commitment to getting our bosun’s chair back in action for Sea Scout investitures has progressed, with the installation of a new system. We wait on volunteer permits for the new system to be in action. We also had another successful fundraiser in the form of our annual and very popular Boat Jumble which raised some seven thousand pounds for the group. Section E Financial Review Brief statement of the charity’s policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information, where relevant, about: Investment policy • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives;

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Section F			Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)				We are continually looking for new volunteers to help us provide Activities for our young people. We do need to recruit a new Leader for the Beaver section, or a couple of additional Assistant Leaders, and this will be a priority for this year - to ensure the Section can continue to run.
Section G			Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)		Joanna Kent
Position (eg Secretary, Chair)		Chair of Trustees
Date		2		0	0	6	2	4

Section F			Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)				We are continually looking for new volunteers to help us provide Activities for our young people. We do need to recruit a new Leader for the Beaver section, or a couple of additional Assistant Leaders, and this will be a priority for this year - to ensure the Section can continue to run.
Section G			Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)		Joanna Kent
Position (eg Secretary, Chair)		Chair of Trustees
Date		2		0	0	6	2	4

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LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2024

Incoming Resources from Charitable Activities Subscription Income for the Year Less: Scout Association Levy on Subscriptions Net Subscription Income Gift Aid Tax Refund (estimated) Income Resources from Generated Funds Grants Donations Fundraising Events Site Lettings Interest Received Total Incoming Resources (A) Resources Expended on Charitable Activities Boat Maintenance, Fuel and Insurance Minibus Running Costs Insurance (Premises and Personal) Training HQ Maintenance, Light & Heat Activities of Beavers, Cubs & Scouts Uniforms, Badges and Presentations Equipment Administration Miscellaneous Total Resources Expended (B) Net Flow of Resources (A-B) Total Funds b/fwd at 1st April Total Funds at 31st March 2024	Actuals 2024 £ 15,903 5,060 10,843 3,642 0 10,500 5,474 19,428 773 50,660 3,296 1,507 2,016 139 17,850 6,772 1,737 9,962 558 0 43,837 6,823 89,074 95,897	Actuals 2023 £ 14,703 4,400 10,303 3,900 0 11,000 7,428 9,431 116 42,178 2,916 1,292 1,830 524 12,003 5,176 633 1,465 372 2,400 28,611 13,567 75,507 89,074

LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP

BALANCE SHEET YEAR ENDED 31ST MARCH 2024

Current Assets Debtors and Prepayments Cash at Bank Liabilities Deposits for Lettings etc. Net Assets Funds Held:-(See also Page 3.) Unrestricted Funds General Fund Contingency Fund Designated Funds:- Beavers Cubs Scouts Boat Replacement Fund Total Unrestricted Funds Restricted funds Building Capital Funds Total Funds	Actuals 2024 £ 12,253 83,644 95,897 0 95,897 51,715 12,000 1,134 1,994 4,189 16,865 87,897 8,000 95,897	Actuals 2023 £ 7,560 81,514 89,074 0 89,074 41,209 12,000 1,257 2,163 6,079 25,865 88,573 501 89,074

Note: No value has been placed on the land and buildings at King Salterns Road which was donated to the Group many years ago and which remain in the Group's ownership. The tenure is freehold. The title is registered in the name of The Scout Association Trust Corporation as nominee for the Group's Trustees.

Signed on behalf of the trustees:-

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Redacted
………………………………………………. Treasurer
Date: 1st July 2024
………………………………………………. Secretary Redacted
Date: 1st July 2024
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LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP

MOVEMENT OF FUNDS YEAR ENDED 31ST MARCH 2024

As at 1st April 2023 Excess of Income over expenditure FY24 Movements: Boat Purchase Closure of Shower Fund Transfer to Building Fund Transfer to Sections Income from Camps/Activities Etc Section Expenditure As at 31st March 2024	Beavers Cubs Scouts £ £ £ 1,257 2,163 6,079 990 1,800 1,800 315 960 3,565 -1,428 -2,929 -7,255 1,134 1,994 4,189 Section Funds - Designated	Boat Fund (Designated) Building Fund (Restricted) Shower Floor Fund (Restricted) Contingency Fund (Restricted) General Fund (Unrestricted) £ £ £ £ £ 25,865 0 501 12,000 41,209 6,822 -9,000 9,000 -501 501 8,000 -8,000 -4,590 -4,840 11,612 16,865 8,000 0 12,000 51,715 Reserves	89,074 6,822 95,897 TOTAL FUNDS

Independent examiner’s report to the trustees of 9th Lymington Sea Scouts

I report to the trustees on my examination of the accounts of the 9th Lymington Sea Scouts for the year ended March 31, 2024.

Responsibilities and basis of report

As the charity trustees of the 9th Lymington Sea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the9th Lymington Sea Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the 9th Lymington Sea Scouts as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Helen Honeybourne

Relevant professional qualification or membership of professional bodies (if any): MICB

Address: Belmont House, Old Orchards, Lymington, SO41 3AF

Date: June 27, 2024