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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 9th Lymington Sea Scouts
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 5 5
HQ registration number
Charity’s principal address Scout Hut, King’s Salterns Road
Lymington, Hampshire
Postcode S O 4 1 3 Q D
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Joanna Kent Chair
2 Jacqueline Bland Treasurer
3 Karen Dance Secretary
4 James Dunsdon Trustee
5 James Husband Trustee
6 Pat Smy Trustee
7 Anne Pike Group Scout Leader
8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
Section B Structure, governance and management
Description of the charity’s trusts
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1 LT700001 (27 February 2024) Type of governing document The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, Secretary, Group Scout Leader and 3 additional Trustees, who are all exPolicies and procedures adopted for: officio trustees as section leaders who have agreed to be coopted onto the board. The Trustee board meets every month. a) the induction and training of trustees; b) Members of the Trustee Board complete Being a Scouts Trustee trustee' consideration of major risks and the learning within the first 6 months of joining the Board. systems and procedures to manage them This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (27 February 2024) |||| |---|---|---| |**Section B**|**Structure, governance and management (continued)**|| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**Section C**|**Objectives and activities**|| |||| 3 LT700001 (27 February 2024) |Summary of the objects of the charity set out
in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|| |---|---|---| |||| |||| |||| |||| |Summary of the main activities in relation to
these objects|We aim to give all young people in Lymington and the
surrounding area the opportunity to take part in scouting and
learn our values through the weekly programme, activities and
residential events including camps. As a Sea Scout group, we
are particularly keen to develop the skills of young people on the
water.|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |Additional details of the objectives and activities (optional information but encouraged as best practice)||| |||| |You**may choose**to include further
statements, where relevant, about:|The Trustee Board will consider hardship grants for costs of
membership and activities and can advise on options available.
Our objectives and activities are only possible through the hard
work and dedication of our Trustee Board and Section
Volunteers, this contribution cannot be underestimated, without
it thegroupwould not be able to exist.|| |||| |||| |• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.||| |||| |||| |||| |||| |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|| |||| |||| |||| |||| |**Section D**|**Achievements and performance**|| |||| |Summary of the main achievements of
the charity during the year|Following a successful grant application, the Group has focused
on revitalising its water based activities. We have purchased an
additional RIB to use as a safety boat, and a Wayfarer dinghy to
help teach sailing skills. In addition a number of leaders and|| |||| |||| |||| |||| |||| 4 LT700001 (27 February 2024) volunteers have undertaken RYA qualifications in dinghy sailing, power boating and first aid. We hope this enhanced skillset and new craft will mean water based activities will be able to go from strength to strength next year. In addition, a commitment to getting our bosun’s chair back in action for Sea Scout investitures has progressed, with the installation of a new system. We wait on volunteer permits for the new system to be in action. We also had another successful fundraiser in the form of our annual and very popular Boat Jumble which raised some seven thousand pounds for the group. **Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment policy** • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives; 5 LT700001 (27 February 2024) ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section F**|||**Other Optional Information**||||||||| ||||||||||||| |Plans for future periods (details of any
significant activities planned to achieve
them)||||We are continually looking for new volunteers to help us provide
Activities for our young people. We do need to recruit a new
Leader for the Beaver section, or a couple of additional Assistant
Leaders, and this will be a priority for this year - to ensure the
Section can continue to run.|||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Section G**|||**Declaration**||||||||| ||||||||||||| |The trustees declare that they have approved the trustees’ report above|||||||||||| ||||||||||||| |Signed on behalf of the charity’s trustees|||||||||||| ||||||||||||| |Signature(s)|||||||||||| ||||||||||||| |Full name(s)||Joanna Kent|||||||||| ||||||||||||| |Position (eg Secretary, Chair)||Chair of Trustees|||||||||| ||||||||||||| |Date||2||0|0|6|2|4|||| ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section F**|||**Other Optional Information**||||||||| ||||||||||||| |Plans for future periods (details of any
significant activities planned to achieve
them)||||We are continually looking for new volunteers to help us provide
Activities for our young people. We do need to recruit a new
Leader for the Beaver section, or a couple of additional Assistant
Leaders, and this will be a priority for this year - to ensure the
Section can continue to run.|||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Section G**|||**Declaration**||||||||| ||||||||||||| |The trustees declare that they have approved the trustees’ report above|||||||||||| ||||||||||||| |Signed on behalf of the charity’s trustees|||||||||||| ||||||||||||| |Signature(s)|||||||||||| ||||||||||||| |Full name(s)||Joanna Kent|||||||||| ||||||||||||| |Position (eg Secretary, Chair)||Chair of Trustees|||||||||| ||||||||||||| |Date||2||0|0|6|2|4|||| 6 LT700001 (27 February 2024) ## **LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP** ## **STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2024** |**Incoming Resources from Charitable Activities**
Subscription Income for the Year
**Less:**
Scout Association Levy on Subscriptions
Net Subscription Income
Gift Aid Tax Refund (estimated)
**Income Resources from Generated Funds**
Grants
Donations
Fundraising Events
Site Lettings
Interest Received
**Total Incoming Resources (A)**
**Resources Expended on Charitable Activities**
Boat Maintenance, Fuel and Insurance
Minibus Running Costs
Insurance (Premises and Personal)
Training
HQ Maintenance, Light & Heat
Activities of Beavers, Cubs & Scouts
Uniforms, Badges and Presentations
Equipment
Administration
Miscellaneous
**Total Resources Expended (B)**
**Net Flow of Resources (A-B)**
Total Funds b/fwd at 1st April
**Total Funds at 31st March 2024**|**Actuals**
**2024**
**£**
15,903
5,060
10,843
3,642
0
10,500
5,474
19,428
773
50,660
3,296
1,507
2,016
139
17,850
6,772
1,737
9,962
558
0
43,837
6,823
89,074
95,897|**Actuals**
**2023**
**£**
14,703
4,400
10,303
3,900
0
11,000
7,428
9,431
116
42,178
2,916
1,292
1,830
524
12,003
5,176
633
1,465
372
2,400
28,611
13,567
75,507
89,074| |---|---|---| ## **LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP** ## **BALANCE SHEET YEAR ENDED 31ST MARCH 2024** |**Current Assets**
Debtors and Prepayments
Cash at Bank
**Liabilities**
Deposits for Lettings etc.
**Net Assets**
**Funds Held:-**(See also Page 3.)
**Unrestricted Funds**
General Fund
Contingency Fund
Designated Funds:-
Beavers
Cubs
Scouts
Boat Replacement Fund
Total Unrestricted Funds
**Restricted funds**
Building Capital Funds
**Total Funds**|**Actuals**
**2024**
**£**
12,253
83,644
95,897
0
**95,897**
51,715
12,000
1,134
1,994
4,189
16,865
87,897
8,000
**95,897**|**Actuals**
**2023**
**£**
7,560
81,514
89,074
0
**89,074**
41,209
12,000
1,257
2,163
6,079
25,865
88,573
501
**89,074**| |---|---|---| Note: No value has been placed on the land and buildings at King Salterns Road which was donated to the Group many years ago and which remain in the Group's ownership. The tenure is freehold. The title is registered in the name of The Scout Association Trust Corporation as nominee for the Group's Trustees. Signed on behalf of the trustees:- **----- Start of picture text -----**
Redacted
………………………………………………. Treasurer
Date: 1st July 2024
………………………………………………. Secretary Redacted
Date: 1st July 2024
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## **LYMINGTON SEA SCOUTS 9th NEW FOREST (SOUTH) GROUP** ## **MOVEMENT OF FUNDS YEAR ENDED 31ST MARCH 2024** |**As at 1st April 2023**
Excess of Income over expenditure
**FY24 Movements:**
Boat Purchase
Closure of Shower Fund
Transfer to Building Fund
Transfer to Sections
Income from Camps/Activities Etc
Section Expenditure
**As at 31st March 2024**|**Beavers**
**Cubs**
**Scouts**
**£**
**£**
**£**
**1,257**
**2,163**
**6,079**
990
1,800
1,800
315
960
3,565
-1,428
-2,929
-7,255
**1,134**
**1,994**
**4,189**
**Section Funds - Designated**|**Boat**
**Fund**
**(Designated)**
**Building**
**Fund**
**(Restricted)**
**Shower Floor**
**Fund**
**(Restricted)**
**Contingency**
**Fund**
**(Restricted)**
**General**
**Fund**
**(Unrestricted)**
**£**
**£**
**£**
**£**
**£**
**25,865**
**0**
**501**
**12,000**
**41,209**
6,822
-9,000
9,000
-501
501
8,000
-8,000
-4,590
-4,840
11,612
**16,865**
**8,000**
**0**
**12,000**
**51,715**
**Reserves**|**89,074**
**6,822**
**95,897**
**TOTAL**
**FUNDS**| |---|---|---|---| ## **Independent examiner’s report to the trustees of 9th Lymington Sea Scouts** I report to the trustees on my examination of the accounts of the 9th Lymington Sea Scouts for the year ended March 31, 2024. ## **Responsibilities and basis of report** As the charity trustees of the 9th Lymington Sea Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the9th Lymington Sea Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 9th Lymington Sea Scouts as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Helen Honeybourne Relevant professional qualification or membership of professional bodies (if any): MICB Address: Belmont House, Old Orchards, Lymington, SO41 3AF Date: June 27, 2024