2025-12-31-accounts - 3rd Winchester (The Worthies) Scout Group

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Trustees’ Annual Report

For the period:

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From 01/01/2025 To 31/12/2025
Charity Name 3 [rd] Winchester (The Worthies) Scout Group
Charity Registration Number 302253
HQ Registration Number 27626
Objectives and activities
Summary of the purpose and The objectives of the charity are as a part of The Scout Association.
objects of the charity as set
out in its governing document The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
The Values of Scouting
As Scouts we are guided by these values
Integrity – We act with integrity; we are honest, trustworthy and loyal
Respect – We have self-respect and respect for others
Care – We support others and take care of the world in which we live
Belief - We explore our faiths, beliefs and attitudes
Co-operation – We make a positive difference; we co-operate with
others and make friends
The Scout Method
Scouting takes place when young people, in partnership with adults,
work together based on the values of scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their promise
Summary of the main Activities that have been undertaken include:
activities in relation to the - Enabling all members of the Group to experience new and
purpose and objects challenging activities which enable them to develop fully.
- Offering a range of camping and outdoor activities when possible
for all sections
- Providing help and support within the local community at local
events and festivals.
Statement confirming the The Trustees confirm that the charity meets the Charity Commission’s
trustees have had regard to Public Benefit criteria under both the advancement of education and
the guidance issued by the the advancement of citizenship or community development headings.
Charity Commission on
public benefit
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Page 1

Trustees’ Annual Report for the period 01/01/2025 to 31/12/2025

The Group has no specific policy on grant making. The Group relies entirely upon volunteers to run and employs no paid staff. Volunteers perform roles including Section Leaders, Trustees and parent helpers. The Group will only invest in FSCS-insured schemes where capital is not at risk.

Achievements and performance

Summary of the main achievements of the charity during the year identifying the difference and impact the charity’s work has made, including on sustainability	Over the past year the Scout Group has provided a rich and varied set of experiences and adventurous activities to young people aged between 4 and 14 within the parishes of Kings Worthy, Headbourne Worthy and immediately surrounding areas in Winchester, Hampshire. Both youth membership numbers have held steady with 136 youth members with 34 adult members. This has been achieved through the running of weekly meetings and additional activities including camps and excursions, including hikes and water-based activities. Delivery of the programme of meetings and activities are divided across four age groups with appropriate levels of supervision and adventure; Squirrels for 4-6 year-olds, Beavers for 6- 8 year-olds, Cubs for 8-10½ year-olds and Scouts for 10-14½ year- olds. Within the local community the Group has supported local festivals and events by running BBQs, bag packing in supermarkets and fundraising events. Our Cub pack successfully fundraised enough to attend a camp on Brownsea Island and fundraising for a new building began.
	A special mention must be given to Lisa Gibbons who led another successful Family Camp and alongside other volunteers ran numerous fundraising activities to ensure the Cubs had a successful camp on Brownsea Island. Special thanks must also be given to Robin Cook who has stepped down in his role as Acting Chair and Acting GLV. Robin has supported the group for many years and the time he has given to the 3rd is truly appreciated. Although we cannot name all volunteers we also thank every single one as we fully appreciate the effort that goes into running meetings every week as well as the extra work this entails during your working week in preparation.
*You may choose to include* *further statements, where* *relevant, about:*  Achievements against objectives  Fundraising activities  Contribution made by volunteers	A special mention must be given to Lisa Gibbons who led another successful Family Camp and alongside other volunteers ran numerous fundraising activities to ensure the Cubs had a successful camp on Brownsea Island. Special thanks must also be given to Robin Cook who has stepped down in his role as Acting Chair and Acting GLV. Robin has supported the group for many years and the time he has given to the 3rd is truly appreciated. Although we cannot name all volunteers we also thank every single one as we fully appreciate the effort that goes into running meetings every week as well as the extra work this entails during your working week in preparation.

Summary of the main
achievements of the charity
during the year identifying the
difference and impact the
charity’s work has made,
including on sustainability

Over the past year the Scout Group has provided a rich and varied set
of experiences and adventurous activities to young people aged
between 4 and 14 within the parishes of Kings Worthy, Headbourne
Worthy and immediately surrounding areas in Winchester, Hampshire.
Both youth membership numbers have held steady with 136 youth
members with 34 adult members.
This has been achieved through the running of weekly meetings and
additional activities including camps and excursions, including hikes
and water-based activities. Delivery of the programme of meetings and
activities are divided across four age groups with appropriate levels of
supervision and adventure; Squirrels for 4-6 year-olds, Beavers for 6-
8 year-olds, Cubs for 8-10½ year-olds and Scouts for 10-14½ year-
olds.
Within the local community the Group has supported local festivals and
events by running BBQs, bag packing in supermarkets and fundraising
events. Our Cub pack successfully fundraised enough to attend a
camp on Brownsea Island and fundraising for a new building began.

A special mention must be given to Lisa Gibbons who led another
successful Family Camp and alongside other volunteers ran
numerous fundraising activities to ensure the Cubs had a successful
camp on Brownsea Island.
Special thanks must also be given to Robin Cook who has stepped
down in his role as Acting Chair and Acting GLV. Robin has
supported the group for many years and the time he has given to the
3rd is truly appreciated.
Although we cannot name all volunteers we also thank every single
one as we fully appreciate the effort that goes into running meetings
every week as well as the extra work this entails during your working
week in preparation.

You may choose to include
further statements, where
relevant, about:
 Achievements against
objectives
 Fundraising activities
 Contribution made by
volunteers

Financial review

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Review of the financial
position
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Review of the financial position	Review of the financial position
Policy on Reserves, why they are held, and the amount of reserves	The policy on reserves is to hold sufficient resources to continue the charitable activities of the charity should income and fundraising activities fall short. The Trustee Board considers that the charity should hold a sum equivalent to 6 months running costs, circa £12,000. The charity held reserves of approximately £16,168 against this at year end. This is above the level required for operating expenses of £12,000. However, this can be explained by the trustees' ongoing commitment to securing new premises for the Group, which requires the availability of funds at short notice should a suitable opportunity

Review
of
the
financial
position

Policy on Reserves, why they
are held, and the amount of
reserves

The policy on reserves is to hold sufficient resources to continue the
charitable activities of the charity should income and fundraising
activities fall short. The Trustee Board considers that the charity
should hold a sum equivalent to 6 months running costs, circa
£12,000.
The charity held reserves of approximately £16,168 against this at
year end. This is above the level required for operating expenses of
£12,000. However, this can be explained by the trustees' ongoing
commitment to securing new premises for the Group, which requires
the availability of funds at short notice should a suitable opportunity

Page 2

Trustees’ Annual Report for the period 01/01/2025 to 31/12/2025

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arise. Excess reserves will be available to contribute toward this
project.
The charity also holds funds designated for the acquisition of new
premises totalling £73,409.
In addition, the charity holds restricted funds of £1,359 designated for
specific purposes in accordance with the conditions of the original
donation or grant.
Policy on Investments and The Trustee Board regularly monitors the levels of bank balances and
investment performance the interest rates received to ensure the charity obtains maximum
value and income from its banking arrangements. Occasionally this
may involve using an account that requires a period of notice before
funds may be withdrawn, before doing so the Trustee Board
considers the cash flow requirements.
A description of the principal None
risks
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Structure, governance and management

Type of governing document	The charity’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules (POR) of The Scout Association.
How the charity is constituted	The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity.
Trustee selection methods	The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association.
Policies and procedures for the induction and training of trustees	All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required.
Additional governance arrangements	The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, two Treasurers and 5 Trustees (including 1 Ex-Officio Trustee) and meets at least 4 times a year. The Trustee Board is supported by a Secretary. The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight. The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly. The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules. This includes responsibility for:

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Trustees’ Annual Report for the period 01/01/2025 to 31/12/2025

	 Promoting a positive image of Scouting in the community, as well as its development;  Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;  Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;  Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;  Ensuring that property is appropriately managed;  Maintaining appropriate insurance of persons, property and equipment;  Assisting in the recruitment of leaders and other adult support;  Having an open and transparent selection process for the recruitment of Trustees;  Appointing Advisors as required;  Ensuring effective administration is in place to support the Trustee Board;  Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;  Ensuring incidents are appropriately reported in line with regulation and policy;  Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;  Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;  Ensuring compliance with Data Protection legislation;  Acting as a responsible employer for any employees, who are effectively managed.	 Promoting a positive image of Scouting in the community, as well as its development;  Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;  Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;  Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;  Ensuring that property is appropriately managed;  Maintaining appropriate insurance of persons, property and equipment;  Assisting in the recruitment of leaders and other adult support;  Having an open and transparent selection process for the recruitment of Trustees;  Appointing Advisors as required;  Ensuring effective administration is in place to support the Trustee Board;  Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;  Ensuring incidents are appropriately reported in line with regulation and policy;  Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;  Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;  Ensuring compliance with Data Protection legislation;  Acting as a responsible employer for any employees, who are effectively managed.

Plans for future periods

Plans for future Periods

Plans for 2026 include:
- Increase the number of young members within our sections, with
the aim to reduce the number on our waiting list by offering spaces
where able
- Continue fundraising efforts to build of a new Scout building and
commence work on planning.
- Increasing the number of parents that volunteer to help within the
group to improve sustainability.
- Increasing the number of uniformed leaders for all sections.

Reference and administration details

Principal Address	Pax Hall Wesley Road Kings Worthy SO23 7PR

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Trustees’ Annual Report for the period 01/01/2025 to 31/12/2025

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Names of the charity trustees who Office (if any) Dates acted if not for whole
manage the charity year
1 Louise Crockett Chair From June 2025
2 Robin Cook Lead Volunteer
3 Suzy Odell Treasurer
4 Lindsey Ambler Treasurer
5 Christine Cook Section Leader
6 Danial Clarke Section Leader
7 Duncan Morton
8 Leigh Bambridge Sims Section Leader
9
10
11
12
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Name and address of advisors

Name and address of advisors
Type of advisor	Name	Address
Independent Examiner / Auditor	Nicola Miller-Hall	40 Ramsay Road, Kings Worthy, Winchester, SO23 7PR
Detail others

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:

Signature	Signature	Signature
Full name Suzanne Odell Louise Crockett
Position held Treasurer Chair
Date	10 June 2026	10 June 2026

Page 5

Trustees’ Annual Report for the period 01/01/2025 to 31/12/2025

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Page 3 YMrrt dal• 01-JafvZS Y•Arwd d•t• 31.DoG 26 To 2026 2024 T¢tAI Fur FW FJ1 FJ BAnk r.IirrMt É6.168 15 £l0.tD) (xi £8.5 15 £84,387.06 £3.658.0 £82.518.e1 £977.85 £n,409.81 C•6h Fundfft•ts Totsl c••h lundl È16.1Q8.15 £1,359.85 £n.409.81 £90.937.81 £80.178.e8 T•x d•wn Irrt¥rnr d•kn Sub In¥ni totsl L•nd •nd trAlkJi U•Nlh ntsnL

Page 4 d•t• 312$ FL¥tr•fftil 01-J•fv25 To 2026 £45,954.27 EW222.38 £41,203.14 £45.795.58 £4,n1.13 E4,426. ,176.68 ,178.88 £81.749.88 £01.749.88 £fXI.9JT.81 £WJ.937.81 tOO,170.00 £88,178.88 t6.10b 15 ElO.C*XI.C £10.(Q). £132C ÉSQ £977.85 £n.4098? Tthl To CoocLe IT Chai ODELL

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