2023-12-31-accounts - 3rd Winchester (The Worthies) Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 3rd Winchester Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 5 3
HQ registration number 2 7 6 2 6
Charity’s principal address The Scout Hut
Wesley Road
Kings Worthy
Postcode S O 2 3 7 P R
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Chris Welland	Chair
Mark Grimes	Treasurer
Colin Freemantle	Assistant GSL	until 17/07/2023
RobinCook	GSL(Acting)	from 17/07/2023
StephenGregory	Secretary	until 17/07/2023
Duncan Morton	Secretary	from 17/07/2023
Lisa Gibbons	Section Leader	until 31/12/2023
Christine Cook	Section Leader
Dan Clarke	Section Leader
James Lee	Section Leader
Matthew Richards
Nicola Osborne
Gemma O'Reilly		until 17/07/2023

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Scrutineer	Stuart Jones	Birchwood Lodge, Mount Pleasant, Kings Worthy,Winchester SO23 7QU

Page 1

Section B	Structure, governance and management
Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules (POR) of The Scout Association. The Scout Group has adopted the Scout Association model Constitution for Scout Groups (section 5.4 of POR)

	The Group is a trust established under its rules which are common to all Scout Groups as outlined above.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
You may choose to include additional
information, where relevant, about:

The Group is managed by a Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is
an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader, individual section leaders (if they have opted to take
on the responsibility of also serving as Trustees) and other
elected members. The Trustee Board meets at least once
every 3 months.
Members of the Trustee Board complete the Scout
Association's_'Essential Information for Executive Committee'_
training within the first 5 months of joining the committee.
The Trustee Board exists to support the Group Scout Leader
in meeting the responsibilities of leader appointments and is
responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group
finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than
those who are elected.

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Section B	Structure, governance and management (continued)
	The Trustee Board has identified the major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

The Trustee Board has identified the major risks to which they
believe the Group is exposed. These have been reviewed
and systems have been established to mitigate them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

Page 3

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group has no specific policy on grant making. The Group relies entirely upon volunteers to run and employs no paid staff. Volunteers perform roles including Section Leaders, Trustees and parent helpers. The Group will only invest in FSCS-insured schemes where capital is not at-risk. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouts exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: - Integrity -We act with integrity; we are honest, trustworthy and loyal. - Respect -We have self-respect and respect for others. - Care -We support others and take care of the world in which we live. - Belief -We explore our faiths, beliefs and attitudes. - Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Activities that have been undertaken include: - Enabling all members of the Group to experience new and challenging activities which enable them to develop fully. - Offering a range of camping and outdoor actitivies when possible for all sections. - Providing help and support within the local community at local events and festivals. Summary of the main activities in relation to these objects	The Purpose of Scouting Scouts exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: - Integrity -We act with integrity; we are honest, trustworthy and loyal. - Respect -We have self-respect and respect for others. - Care -We support others and take care of the world in which we live. - Belief -We explore our faiths, beliefs and attitudes. - Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Activities that have been undertaken include: - Enabling all members of the Group to experience new and challenging activities which enable them to develop fully. - Offering a range of camping and outdoor actitivies when possible for all sections. - Providing help and support within the local community at local events and festivals.
	The Group has no specific policy on grant making. The Group relies entirely upon volunteers to run and employs no paid staff. Volunteers perform roles including Section Leaders, Trustees and parent helpers. The Group will only invest in FSCS-insured schemes where capital is not at-risk.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Over the past year the Scout Group has provided a rich and varied set of experiences and adventurous activities to young people aged between 4 and 14 within the parishes of Kings Worthy, Headbourne Worthy and the immediately surrounding areas in Winchester, Hampshire. Both youth and adult membership numbers increased slightly in the past year; from 133 to 135 youth members and from 37 to 39 adult members. This has been achieved through the running of weekly meetings and additional activities including camps and excursions, including hikes and water-based activities. Delivery of the program of meetings and activities are divided across four age-groups with appropriate levels of supervision and adventure; Squirrels for 4-6 year-olds, Beavers for 6-8 year-olds, Cubs for 8-10½ year-olds and Scouts for 10½-14 year-olds. Within the local community the group has supported local festivals and events byrunningBBQs.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group for 6 months should income and fundraising activities fall short and to ensure that risks and obligations relating to our site and building can be met. The normal running costs of the Group for 6 months amount to approximately £12,000. Further to this, in the unlikely event of closure of the group, obligations in our lease relating to clearance of the site we occupy would need to be met. Given the age of our building, we also need to ensure that repair costs to the structure or roof could be met if suddenly required. The Group also plans to either re-develop our existing aged meeting place or develop a new meeting place on a site yet to be identified, so has begun the process of building reserves ready for the significant expense that will entail. For the year-ending December 2023, the Group held reserves of approximately £80,000 which the Trustees consider appropriate to cover these combined needs. Designations apply to not more than £2,000 of these reserves for funds received by way of parish council grants towards the purchase of particular types of equipment to support Scouting
	~~i i i~~ ~~N~~ ~~h~~ ~~d~~ ~~i~~ ~~i~~ ~~l~~ ~~h~~
	None

Page 5

Further financial reVW details loplional informatn} You may choose to indud8 addItn01 InfomTrth)n, wh8r8 rg18vanl, about.. the charity's pnncipal sources of funds Cincluding any fundrdisingl.. The Group'5 Inwrre and ExpendrtutÈ 15 5rnall and as a Consequen does not have sufricieni funds to invest In longer4emi VesttS such as slocks and shares. The Group has therefore adopted a k)w risk strategy to the investment of rts funds. All funds are hèkl in cash using only mainstream banks or buikying societS or The Scout AssoCh?IIn's Short Temi Investment SeNice. how expendiiure has supported the key objective5 01 the chariiy, Th8 TnJslees BO8 fygularly rrKJnilors the 18veLs of b8nk baL9nces and the thiter8s1 rates ¢eNed to ensure the group obtains maximum value and income from its banking arrangerronts. a inv¢stnI polKy and objectives-, The Group does not have sUffnI lunds to invest rn k)nger lemi investnIs. Thg Group has Iherelor8 adopted a risk avgrsg slralegy lo the InvestnnI of ils funds. All funds are hekj in cash using onty mainstream banks or buikling so¢1s. Section F Other Optional Informalion Plans for futu periods (dètails of any 5ignfflcanl actwIt8 planned lo achve them) Pkns for 2024 inchjde.. 11 Incrgasng th8 nun*er of rnmbers within all seciions lo ensure Scoutng is avalk7b to all young pgople who wish 10 8ngagg wlh it the conNnunily. 2) Identifying 8 $rtè for the building of a now Scout hut 8nd COMEncIng work on planning and lund-r8ising. 31 Inwasing the nUr)er ol parents that volunteer to help wilhin Ihe gfoLJP lo ImpVe suslainabilrty. 41 InCaSe Ihe number of unrfompd leaders for all sectons. 51 Filling the currentty vacant posrtion of Group Scout Leader. Section G Dec laration The Iruslees dedarè that they have appVed the twslees. port above Signed on behaw of the charity's tru51ees snature(sI Full namelsl Posrth)n leg SeLietary, Chairl of IA Date P39e 6

3rd Winchester Scout Group Receipts and Payments Account ChaTity Commi%sJn for Er0nd Wa$ Numter. 302253 Year start tJat• 01-JaI23 YèaT end d3t• 31.Dec-23 Forth? sr from 2023 2022 Unrest1$rt Restrkt•J Fur¥Js Funds D•sWJMJ FurknJ5 Efident Funds Total FuTras Total FundJ Recei t5 Donatlon5, 1ogacl88 and similar Incom* uirrels subscri In$ Beavers subscri tn$ Cutss subscri tions Scouts subscri lions Membership subs¢nptions L&5s Momb8r8hip Sub$¢rytn5 paid on N8tlonaVCoun IAwlDHtrict Nel memborship 5ub5CriPtion$ rgtaln8d Donations Gift Aid Arnazon SmS10 Ev¢ ¢li¢k Ltd Sub total £2,135.07 £4,994 16 £6.19704 £5.296 32 £18.622 59 £9.243 50 ,135.07 £4,994.16 £6,197.04 £5,296.32 £18.622.59 £9.243.50 £2.041 32 £6,419.13 £5.518 62 £5.19642 £19 175.49 £7,095.50 £9.379.09 £9.379.09 £12,079 99 £2.100 00 £4.15409 £33 00 .1thJOO £4.154 09 £33 00 £401.10 £2.951.50 £18.33 £20.29 15,471.21 £15,ee8.18 15,866.18 Grants HWP wcc HCSC WDSC £2,667.00 £200.(K) £200 QV £120.00 £2.787.00 Sub total £2CQ.00 Fundra181n Car Bool Sale Kin Worth F•stfv•l Kln s Worth School F¢t• Other similar income Sub total £559 00 £911.41 £559 £911.41 £51600 £854.95 £542 74 £1,470.41 £1.470 41 .69 Actlvltl•B Grou £853.84 £80 71 £775.19 £63 58 £15543 £1998.21 £106.70 £84 75 £7.681 09 £1 082 03 £440 £3504.15 16.824 64 8eavers eavers Beavers Cubs Cub5 Cybs S¢oui$ Scouts Po Pin Scouts Donderoa Famil Cam Sub t¢tsl Investment Incom¢ Bank Interest Sub totsl Other Income Unrform Sale$ Actwrt Wear ital E ment Refund Electric Credit Gas Credit MB¢ollaneou$ Sub total Abbott$ £1.81724 £52 63 £60 94 £9.558 59 £743 26 £1 817.24 £52.63 £60.94 £9,598 59 £743 26 Bear5 ofves £4,457.86 £16.730 52 £4 457 88 £16,730 52 £1.690 90 £1,690.90 £1.690 90 E1.8W 90 £403.38 £403.38 £1e6.93 £16693 £31351 £970.55 £970 55 £154 17 £467.68 £1.137.48 £1,137.48 Tetal Raceipts £36.695.49 £2¢XJ.QO £36,895.49 £3

3rd Winchester Scout Group Receipts and Payments Account Charity ComMissn for Wats Number. 302253 S¢t knw"atk)n RwJBtrabon Number.. 27626 Year start date 01-Jan-23 Y•ar end date 31-De¢-23 For the ar frorn 2023 2022 D•svJn8bJ Funds Endry*ment Fund$ Tothl Funds Total Funds Pa rnent5 Bulldln RenULease Elecln Gas Insuranc Maintenanco Sub totsl Funds gnts £1.283 £621 66 £1,205 99 £626 30 £227 94 £3.964.89 £1.283.00 £621 86 £1,205.99 £626.30 £227.94 £3.964.89 £1,283.00 £487.88 £208.73 £633 81 £107.18 £2.720.40 Grants KWPC HWPC WDSC £168.00 £750.00 £43.20 £961.20 £48.56 £48.56 £48.56 48.56 Sub total Donatlon• her similar rnenls Sub totsi £1.566.10 1,566.10 Fundr•ls111 Car Boot Sale Kin $ Worth Festival s Worth Sohool Fet• Other similar a monti Sub total E90 00 £407 40 £90.00 £407.40 £180.00 £291 30 £233.97 £497.40 £497.40 705.27 Adlvltl•• Grou uirrols uirrels Be8vers Beavers Beavers Cubs Cub5 Bears eubs Wolves Scouts S¢ouls IPop S¢oul$ {DOerd I F8ml Cam Venue Hire £2 11431 £11200 £19904 £855 00 £390 38 £432.43 £2 073.44 £450 87 £267.82 £7792 11 £1,701.86 £728.47 £2 934 60 £65.00 0.115 13 £234.38 £234 38 Abtyots Kin £16390 £306 69 £1.893 50 £459.28 E407 83 £7.846.91 El.448 26 £445 23 £3.475 55 £163K) £308 89 £1,893 $0 £459 28 £407.83 £7,846 91 £1,448.26 £445.23 £3,475.55 Sub total Admlnl$tr¥Uon Adult su Ort and Irainin Re$our¢es Online Sut Man8 Zoom £16,681 53 £16.681.53 £72 87 £72.87 ar £309 60 £309.80 £238.97 £86.34 £23.40 AGM Recruitrnent Other similar enls Sub total ltsl Purchase8 ment £54 00 £436.47 £54. £436 47 £54. £402 71 £2,940 25 £585 50 £1,7 99 £5.316 74 £2 940.25 £585.50 £1,79D.g9 £5.316.74 £1 743.89 £445 98 £1.584 07 £3.773 94 Unifomi ead es Sub Ictal Other Purcha808 Bank Cha es Personal Ac¢ldent Insurance Sths Refund Sub total £72 CKI £15280 £72. £152.80 £72.00 £152.80 £224.80 £224.80 £224.80 Total PayThents £27.121.83 £48 56 £27,170 39 £30.469.55 Net ol receIpt{paYmeNts) ,57 151.44 £9.725.10 £7.398 05

3rd Winchester Scout Group Receipts and Payments Account Charity CornrnBsion for England wa Nurnber. 302253 Year $tort d• 01_Jan-23 Year end date 31-Dec-23 For the yearfrorn To 2023 2022 Unresln"¢t¢d Funds £1•7t Fur Total Fund$ Total Fund8 Fur Fund• Cash Funds Bank Current Account Bank De osrt Account Cash FundslFloats Total cash lund5 Other monets ¥5sets Tax clalm Debts du& frcrn the Gount IArealDislricVGrou Insurants clai Sub total Inv¢$trnent a¥sets Investment rt detail Quoted Inv8stments Quoted In¥e8tménts dgtail Sub total Non mon•tary ¢¢• for ¢hart 's own uso Bad o stock Sho sto¢k Other $t¥¢k Land and buiktin Motor vehicles Scoutlng oquipment, fumluro •t¢ £1.885.11 £10.1Y]O 00 E560.24 £977 85 £2.445.35 £79 304.53 £4,411.15 £67 613.63 e68.326.68 £11.885 11 £1,538.09 68.326 68 1.749.88 £72.024.78 other Sub total Llabllitle ments not t cknared Expenses In¢uNd but not Involced Subscri ions not Loan detail Sub totsl

3rd Winchester Scout Group Receipts and Payments Account Chanty Commissw)n for EngL4rJ Was Numb 302253 Y•ar start date 01-Jan-23 Year end d4te 31-Dec-23 For the >earfrom 2023 2022 Total raceipts fortha yegr £36,895.49 7,867.80 Totsl payments forthe y88r £27.170 39 £30.469.55 N•t r•c•lpts lor th• ymr £9.725.1 £7,398.05 C88h Bank and similar funds 8rought forward £72,024.78 £72,024 78 £64.626.73 £64.626.73 Cash 8ink and $imilar fund• Carvl•d lorn•rd £81,749 88 £81,749 88 £72.024 78 £72 024 78 l unds Summary Current Account D6p061tA£nL UnrMtrlct funds Unr••¢rf¢t•<l fvn(1s £10.¢)00.00 £10.000 00 Sub tot•1 Sub totsl R¢strl¢l•il lunds HWPC Canadion C4no• KWPC alÈr craft and accessories uirrels New So¢Y¢th uirreb New SeCIn Sub total Rmtrlcted lund RLW Ro la¢ement £977 85 £132 LK) £28 24 £200 (A) £560.24 HCSC ub total 77.85 Do81 ted fund• •d fvwKI• Rool R lacemenvsrte Cbaranc Sub to £88 326.68 68 326.68 Sub tot1 Endovmwnt funda Endty•rn•ntlund Sub total Sub totsl Total T(•l £79 304.53 The ab)ve recepts ar*J payments ?nI aTrJ slalemert ofassets •nd liabilths approved bytheTrusteeson ............ . and 8trJned on tr behotr by Srgnalur• Print Natr C, o LJELLAVD Chalr Treasurar

3rd Winchester Scout Group Receipts and Payments Account Chanty Gtxnmissw)n for EnglaThJ W81es Numbèr". 302253 Scrutlneers Report to the Trusto•s of th? 3rd Winchoster {The Worthlesl Scout Group 3 1 DLfcért6E I report on th8 accounts ofthe Group foftha wr eThYed .................................. ................ .................................................. R•sp•edve r•8poMlbllrtl•• of Tnmtees and $¢ne¢r As the Group'$ trv$tees you are respons lor preparation of the xcounts.. you u)er that notherthe audrt nor independent examinatKsn requirern8nts of th8 Charftos AGt 20118ppty It b my respwsibility ith¢xrt caffying out an •udrt ¢x independent examinat lo s¢wlinise tho accounts and lo reDOrt to vou. Ba•1 ol scrutbn0e$ Sl•t•m•nt In accordan¢¢ wfth thè dlrnthns gen lo the Grcutys Mhlu. I ha scru1#¢¢ •nd the accounts set out on p•g•1 1 to ..... Scnrtlne9ty Statsmont In my oplnion the accounts arn in accord•n¢¢ wtth th• M¢onls prrrfJuc•J to 0rn1 c¢fftply v•th th• Mn5I*ul)n Nomg.. Addr•si'. Q L£h-SAA i Dat•..