2025-03-31-accounts

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Trustees' Annual Report

For the period

From (start date)	1	0		9	2	4	to end date	to end date	to end date	0	8	7	2	5
Section A		Reference and administration details
Charity name					1st Emsworth				Scout		Group
Other names the charity is known	by
Registered charity number (if any)		3		0	2	2	4	6

HQ registration number		0		3	4	4	1

Charity’s principal address		48	South;leigh Road
		Havant
		Hants
						Postcode			P	O	9	2	Q	H
Names of the charity trustees who manage		the	charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Richard Jarczyk	Chair
Michael Croucher	GLV
Andy Grice	Treasurer
John Forster
SteveDuffy
Gordon Frost
KatyaPorter
Ian Wright

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of a maximum of 12 persons, including the Chair and Treasurer who are the appointed officers. The Chair and Group Scout Leader are Ex-Officio Trustees. The Board meets at intervals of approximately 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of a maximum of 12 persons, including the Chair and Treasurer who are the appointed officers. The Chair and Group Scout Leader are Ex-Officio Trustees. The Board meets at intervals of approximately 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality

2 LT700001 (14 September 2024)

pp p g q y and safe programmes that gives young people skills for life.

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case

Section B
Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case

3 LT700001 (14 September 2024)

scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group runs a comprehensive Scouting training programme through it's Squirrel Drey since September 2023, its long established Millpond and Spring Beaver Colonies, Livingstone and Drake Cub Packs, and Scout Troop. We also host the Griffin Explorer Group which is managed as a District Group.The Scouting programme aims to actively engage and support young people in their personal development, and give them ~~skillsfor lifewhichwill emower them tomakeaositive~~
	~~p p~~

4 LT700001 (14 September 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Sqirrel Colony, which provides Scouting activities for 4 - 6 year olds has got off to a good start since it's formation in September 2023. More information about the activities of each section are included in the Group Scout Leaders Report.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group for one year should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold in reserve a sum of circa £12,000.00 to achieve this. At the end of the last financial year the Group only held £11,800 in the bank. This sum would be adequate to maintain the Group for a year with some prudent savings e.g. reducing the cleaning contract and using volunteers to perform that task, but after debate the decision was taken that the subsciption rate will have to be increased to ensure that the reserve policy is followed. Reserves Policy
	Nil

	Nil

5 LT700001 (14 September 2024)

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;

The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
Investment Policy (Specimen 2)

The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Investment Policy (Specimen 1)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)


Section G	Declaration

The trustees declare that they have approved the trustees’ report above

ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)	ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)	ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)	ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)	ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)	ned on behalf of the charity’s trustees Signature(s) Full name(s) Richard Jarczyk Chair Date 0 8 0 7 2 5 Position (eg Secretary, Chair)
Richard Jarczyk

Chair
0 8 0 7 2 5
0	8	0	7	2	5

Signed on behalf of the charity’s trustees

6 LT700001 (14 September 2024)

Page 1

FIRST EMSWORTH SCOUT GROUP

ACCOUNTS

For the year ended 31 March 2025

TRUSTEES

Mr R Jarczyk - Chairman Mrs S Harris – Treasurer (resigned Sept 2024) Mr A Grice – Treasurer (appointed Sept 2024) Mr J Forster

Mr M Croucher

Dr I Wright Mr S Duffy Mr G Frost Mrs K Porter

ADDRESS

48 Southleigh Road Havant Hants PO9 2QH

INDEPENDENT EXAMINER

Mrs H Walker

REGISTERED CHARITY NUMBER

302246

Page 2

FIRST EMSWORTH SCOUT GROUP

ACCOUNTS

For the year ended 31 March 2025

STATUTORY ACCOUNTS	Pages
Independent Examiner's Report	3
Statement of Financial Activities	4
Balance Sheet	5
Notes to the Accounts	6

Page 3

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FIRST EMSWORTH SCOUT GROUP

I report on the Accounts of the Charity for the year ended 31 March 2025 which are set out on pages 4 to 6.

Respective responsibilities of Trustees and examiner

The Charity's Trustees are responsible for the preparation of the Accounts.

The Charity's Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an Independent Examination is needed.

It is my responsibility to :

examine the accounts (under section 145 of the 2011 Act);
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5) (b) of the 2011 Act, ); and
to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the

evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In the course of my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:

proper accounting records are kept (in accordance with section 130 of the 2011 Act); and
accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

H Walker

Page 4

FIRST EMSWORTH SCOUT GROUP

STATEMENT OF FINANCIAL ACTIVITIES

(including Receipts and Payments Account)

For the year ended 31 March 2025

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INCOMING RESOURCES
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RESOURCES EXPENDED
Direct Charitable Expenditure
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NET (DEFICIT)SURPLUS FOR THE YEAR
STATEMENT OF OTHER RECOGNISED GAINS(LOSSES)
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The notes on Page 6 form part of this Account

Page 5

FIRST EMSWORTH SCOUT GROUP

BALANCE SHEET

At 31 March 2025

CURRENT ASSETS "# AB# '(# F TOTAL NET ASSETS RESERVES* 01123 24# '5 672F6	2025 2024 ! ! +,-... ++-/++ 16,444 11,811 16,444 11,811

The Accounts for the financial year ended 31 March 2025, set out on pages 4 to 6, have been approved by the Trustees on....25th June 2025....... and are signed on their behalf by the Chairman of the Trustees.

MR R JARCZYK

The notes on Page 6 form part of these Accounts.

Page 6

FIRST EMSWORTH SCOUT GROUP NOTES TO THE ACCOUNTS

For the year ended 31 March 2025

1. ACCOUNTING POLICIES

The Accounts have been prepared in accordance with the Charity's governing document and comply with the current statutory requirements. Accounting and Reporting Charities - Statement of Recommended Practice (SORP 2005) and the Charities Act 1993 and 2006 have been followed where practicable.

2. CONTRIBUTIONS TO CAMPS COSTS

Camp expenses of £425 relate to Summer 2025

3. MATERIALS AND EQUIPMENT

!" # AAC'E)*" + ,-./012-)P)-)+ 4 5# ,/+ S# TTA+ 4 5/# -80/AA+ 9	2025 2024 ! ! !"# $!$ % &&' % ()) 189 1,141

4. MANAGEMENT AND ADMINISTRATION OF THE CHARITY

!" #$B" B$C'F * + I- . $+ +/M 1B-$1$B2 I- . $+ +P" B - I- . $+ +4" $'B '" '1 " 'RS #" $-+ T- * +89-W 2;4" $'B '" '1 - <1" . #+$B I- . $+ +!M " '$'= P >8$B " 'R?-C" R>" 'R/@# '+ + A'+9-" '1 ?" 'B!C" -= + A'R # 'R 'BS W$ aF * +b ?CCBB * #$'=8CcBa" - c * + ?" 'B!CMM 1B$C'F * +	2025 2024 ! ! !"#$$ #"$%& '"'$% #$! '$# %&# ('$ %"'$& )"))! !) '")% '"!!+ #%) +$$ '"(#! )"'!% !& !& $( !&& , '(% '"&'& (+' , 16,375 16,969*

The £874 relates to the 2023/24 review.

Template.for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of .'i uruu I report on tt accounts of the Groutffj)istrirtfortheyear ended.31tl March 2025...... A5 the Group'slDistricVs trustees you are Tesponsible forthe preparation of the ac¢ourt% vou ¢der that neither the audtt nor independent examination requirements of the Charits Art 2011 apply. i< rny respsIbiLIty wTth(xrt carrying rArt an audi¢u indeperxknt exaffnation to scrutinise the accounts and to reportto you. In accordarKe with the direcbons g accounts set outon page5...... .... in Group'slDistrits consbtution. I hove ¥qutirbiSed the rewrds and the In m¥wnpJn the accounts are in accordan with the records ll}ced to Me and CoMY with the consbtutiorn Hilary Watker 28 Eliesrnere Orthard Westkx>urne polo Signed..

OpenCharities

Trustees' Annual Report

For the period

Further financial review details (optional information)

FIRST EMSWORTH SCOUT GROUP

ACCOUNTS

TRUSTEES

ADDRESS

INDEPENDENT EXAMINER

REGISTERED CHARITY NUMBER

FIRST EMSWORTH SCOUT GROUP

ACCOUNTS

CONTENTS

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FIRST EMSWORTH SCOUT GROUP

Respective responsibilities of Trustees and examiner

Basis of independent examiner's statement

Independent examiner's statement

STATEMENT OF FINANCIAL ACTIVITIES

(including Receipts and Payments Account)

FIRST EMSWORTH SCOUT GROUP

BALANCE SHEET

MR R JARCZYK

1. ACCOUNTING POLICIES

2. CONTRIBUTIONS TO CAMPS COSTS

3. MATERIALS AND EQUIPMENT

4. MANAGEMENT AND ADMINISTRATION OF THE CHARITY