## Trustees' Annual Report ## For the period |From (start date)|1|1|0||9|2|4|to end date|to end date|to end date|to end date|0|8|0|7|2|5| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A**|||**Reference and administration details**||||||||||||||| |Charity name||||||1st Emsworth|||||Scout||Group||||| |Other names the charity is known|by||||||||||||||||| |Registered charity number (if any)|||**3**||**0**|**2**|**2**|**4**|**6**||||||||| ||||||||||||||||||| |HQ registration number|||**0**||**3**|**4**|**4**|**1**|||||||||| ||||||||||||||||||| |Charity’s principal address|||48|South;leigh Road|||||||||||||| ||||Havant||||||||||||||| ||||Hants||||||||||||||| ||||||||Postcode||||**P**|**O**|**9**||**2**|**Q**|**H**| |Names of the charity trustees who manage|||the|charity|||||||||||||| |**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---| |Richard Jarczyk|Chair|| |Michael Croucher|GLV|| |Andy Grice|Treasurer|| |John Forster||| |SteveDuffy||| |Gordon Frost||| |KatyaPorter||| |Ian Wright||| |||| |||| |||| |||| |||| |||| |||| Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of a maximum of 12 persons,
including the Chair and Treasurer who are the appointed
officers. The Chair and Group Scout Leader are Ex-Officio
Trustees. The Board meets at intervals of approximately 2
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of a maximum of 12 persons,
including the Chair and Treasurer who are the appointed
officers. The Chair and Group Scout Leader are Ex-Officio
Trustees. The Board meets at intervals of approximately 2
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality| 2 LT700001 (14 September 2024) pp p g q y and safe programmes that gives young people skills for life. |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case| 3 LT700001 (14 September 2024) scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group runs a comprehensive Scouting training
programme
through it's Squirrel Drey since September 2023, its long
established Millpond and Spring Beaver Colonies, Livingstone
and Drake Cub Packs, and Scout Troop. We also host the
Griffin Explorer Group which is managed as a District
Group.The
Scouting programme aims to actively engage and support
young people in their personal development, and give them
~~skillsfor lifewhichwill emower them tomakeaositive~~| ||~~p p~~| 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The Sqirrel Colony, which provides Scouting activities for 4 - 6
year olds has got off to a good start since it's formation in
September 2023. More information about the activities of
each
section are included in the Group Scout Leaders Report.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources
to
continue the charitable activities of the Group for one year
should income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold in reserve
a
sum of circa £12,000.00 to achieve this. At the end of the last
financial year the Group only held £11,800 in the bank. This
sum would be adequate to maintain the Group for a year with
some prudent savings e.g. reducing the cleaning contract and
using volunteers to perform that task, but after debate the
decision was taken that the subsciption rate will have to be
increased to ensure that the reserve policy is followed.
**Reserves Policy**| ||Nil| ||| ||Nil| 5 LT700001 (14 September 2024) ## Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
**Investment Policy (Specimen 2)**

The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
**Investment Policy (Specimen 1)**

| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above |ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)|ned on behalf of the charity’s trustees
Signature(s)
Full name(s)
Richard Jarczyk
Chair
Date
0
8
0
7
2
5
Position (eg Secretary, Chair)| |---|---|---|---|---|---|---|---| ||Richard Jarczyk||||||| ||||||||| ||Chair||||||| ||0
8
0
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2
5||||||| ||0|8|0|7|2|5|| Signed on behalf of the charity’s trustees 6 LT700001 (14 September 2024) Page 1 ## **FIRST EMSWORTH SCOUT GROUP** ## **ACCOUNTS** For the year ended 31 March 2025 ## **TRUSTEES** Mr R Jarczyk - Chairman Mrs S Harris – Treasurer (resigned Sept 2024) Mr A Grice – Treasurer (appointed Sept 2024) Mr J Forster Mr M Croucher Dr I Wright Mr S Duffy Mr G Frost Mrs K Porter ## **ADDRESS** 48 Southleigh Road Havant Hants PO9 2QH ## **INDEPENDENT EXAMINER** Mrs H Walker ## **REGISTERED CHARITY NUMBER** 302246 Page 2 ## **FIRST EMSWORTH SCOUT GROUP** ## **ACCOUNTS** For the year ended 31 March 2025 ## **CONTENTS** |STATUTORY ACCOUNTS|Pages| |---|---| |Independent Examiner's Report|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Accounts|6| Page 3 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FIRST EMSWORTH SCOUT GROUP** I report on the Accounts of the Charity for the year ended 31 March 2025 which are set out on pages 4 to 6. ## **Respective responsibilities of Trustees and examiner** The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an Independent Examination is needed. It is my responsibility to : - examine the accounts (under section 145 of the 2011 Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5) (b) of the 2011 Act, ); and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In the course of my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - proper accounting records are kept (in accordance with section 130 of the 2011 Act); and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. H Walker Page 4 **FIRST EMSWORTH SCOUT GROUP** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **(including Receipts and Payments Account)** For the year ended 31 March 2025 |N"#2 G
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**11,811**| |---|---| The notes on Page 6 form part of this Account Page 5 ## **FIRST EMSWORTH SCOUT GROUP** ## **BALANCE SHEET** At 31 March 2025 |**CURRENT ASSETS**
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**11,811**| |---|---| The Accounts for the financial year ended 31 March 2025, set out on pages 4 to 6, have been approved by the Trustees on....25th June 2025....... and are signed on their behalf by the Chairman of the Trustees. ## **MR R JARCZYK** The notes on Page 6 form part of these Accounts. Page 6 **FIRST EMSWORTH SCOUT GROUP NOTES TO THE ACCOUNTS** For the year ended 31 March 2025 ## **1. ACCOUNTING POLICIES** The Accounts have been prepared in accordance with the Charity's governing document and comply with the current statutory requirements. Accounting and Reporting Charities - Statement of Recommended Practice (SORP 2005) and the Charities Act 1993 and 2006 have been followed where practicable. ## **2. CONTRIBUTIONS TO CAMPS COSTS** Camp expenses of £425 relate to Summer 2025 ## **3. MATERIALS AND EQUIPMENT** |!" # AAC'E)*" + ,-./012-)P)-)+ 4
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**16,969**| |---|---| * The £874 relates to the 2023/24 review. Template.for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of .'i uruu I report on tt* accounts of the Groutffj)istrirtfortheyear ended._31tl March 2025......_ A5 the Group'slDistricVs trustees you are Tesponsible forthe preparation of the ac¢ourt% vou ¢￿￿der that neither the audtt nor independent examination requirements of the Charit*s Art 2011 apply. ￿ i< rny resp￿sIbiLIty wTth(xrt carrying rArt an audi¢u indeperxknt exaff￿nation to scrutinise the accounts and to reportto you. In accordarKe with the direcbons g accounts set outon page5...... .... in Group'slDistrits consbtution. I hove ¥qutirbiSed the rewrds and the In m¥wnpJn the accounts are in accordan￿ with the records ￿ll}ced to Me and CoM￿Y with the consbtutiorn Hilary Watker 28 Eliesrnere Orthard Westkx>urne polo Signed.. Template.for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of .'i uruu I report on tt* accounts of the Groutffj)istrirtfortheyear ended._31tl March 2025......_ A5 the Group'slDistricVs trustees you are Tesponsible forthe preparation of the ac¢ourt% vou ¢￿￿der that neither the audtt nor independent examination requirements of the Charit*s Art 2011 apply. ￿ i< rny resp￿sIbiLIty wTth(xrt carrying rArt an audi¢u indeperxknt exaff￿nation to scrutinise the accounts and to reportto you. In accordarKe with the direcbons g accounts set outon page5...... .... in Group'slDistrits consbtution. I hove ¥qutirbiSed the rewrds and the In m¥wnpJn the accounts are in accordan￿ with the records ￿ll}ced to Me and CoM￿Y with the consbtutiorn Hilary Watker 28 Eliesrnere Orthard Westkx>urne polo Signed..