14th EASTLEIGH SCOUT GROUP "THE SPITIRES" Trustees Annual Report and Accounts January 1. 2024 to December 31" 2024 Section A". Reference and Administration details Charlty Princlpal Address: Scout Group HQ Allbrook Hill, Eastlelgh, Hants. S050 4LY Registered Charlty Number: 302230 Scout HQ reglstratlon Number.. 242557 Trnstee Name Christine Cole Doug Smith Michelle Shaw lan Cole Gre8 Walker Chairperson Treasurer secreta Group Scout Leader Asslstant Group Scout Leader Beaver Scout Leader Beaver Section Assistant Cub Scout Leader Member Mlchelle Shaw Wendy Baldwin Tony Cole Julla Go Tim Beechin Member Section B: Objectives, Activities, Structure, governance and Management The Group's governing documents are those of the The Scout Assodatlon. They consist of a Royal Charter, whlch in turn gives authority to the Bye Laws of the Association and The Policv Organlsation and Rules of The Scout Assoaation. The Group Is a trust e5tabllshed under its rules whith are common to all kouts. The Trtsstees are appointed in accordance with the Policy. Organisation and Rules of The Scout Assoclation. The Group is managed by the Group Executive Commtttee. the members of which ar? the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responslble for complying with legiation applicable to charities. This indudes the registration, keeping proper accounts and making returns to the Charity Comrnission as appropriate. The Committee consists of 3 independent representatives, Chair. Treasurer and Secretsry together with the Group kout Leaders, individual section leaders lif opted to take on the responsibilttyl and parenvs representation. meets every other month. Members of the Executive Committee complete'Essential Infom7ation for Executlve Committee, training within the first 5 months of lolning the committee. This Group Executive Committee exists to support the Group St Leader in meeting the responsibilities of the
appolntmerrts and Is resFK)nsible for: The maintenance of Group propety, The raising of funds and the admlni5tration of Group finan,. The Insuran of persons, property and equipment,. Group public occasion5; Assisting in the recruitment of leaders and other adult support,. Appointing any sub committees that may be required: Apw)intfng Group Administrators and Advisors other than those who are elected. Rlsk and Internal Control. The Group Executive Committee has identffled the major risks to whlch they believe the Group is exposed. these have been reviewed and systems have been estsblished to mitigate agalnstthem. The maln areas of conctm that have been identified are Damage to the buildlng, property and equipmenL The Group has sufficient bulldings and contents insurance in place to mitigate agalnst permanent loss. Injury to leaders, helper5, SUPPOrtets, and members. The Group through the capitation fee5 contrlbutes to the Scout Associations national acddent insuran policy. Risk Asse55ments are undertaken before all artivlties. Reduced Income from fund ralsin8. The Group Is prfmarlly reliant upon income from subscriptions Solar Pane15 and fvndrai5ing. The group does hold a reseNe to ensure the contlnulty of actimties should there be a major redurtion in Income. The Commlttee could ralse the value of subscrlptlons to increase the Income to the group on an ongoing basis, either temporarily or permanently. ReductlM or loss of leaders. The group15 totslly reliant upon volunteers to run and admlnlster the actlwtles of the group. Durfng this year we have called on leaders from other groups to assist especlally In the Scout Sertlon. However, In 2023 we have attracted additional Adult SUPPOrt In Parents to asslst In All sertlons. Aeductlon or loss of member& The Group provldes actlvities for all young people aged 6 to 14. The Beaver and Cub section both have a w4lting Ilst Rlsk and Internal Control. The group has In place systems of internal controls that ère deslgned to Pfovlde reasonable assurance a8alnst materlal mismanagement or loss, these include 2 sl8natorles for all payments and a comprehensive Insurance polldes to ensure that Insurable rlsks are covered. Section C.. Objectives and Activities The Purpose of Seoutln8. 5coutln8 ex15ts to artively engage and sUPPOrt youn8 people In thelr personal development. empowerin8 them to make a posltl¥e contrfbutlon to soclety. The Values of sto1n8. As Scouts we are gulded by these values: Inte8rfty- We act wlth Integrity," we are honest, trustworthy and loyal. Resp•rt- We have self-respect and respect for others. Car•- We support others and tske care of the world In whlth we live. 8ellef - We explore our faiths, beliefs and attitudes. Fopwatlon- We make a positfve dffference; we coopernte wlth others and make friends. The Scout Method. Scoutlng tskes place when young people. In partnership wlth adutts. work together based on the values of kouting and:. enjoy what they are doing and have fun-take part in actSvities indoors and outdoors- leam by doing- share in splritual reflectlon - take responslblllty and make choices- undertake new and d)allengir8 activlties- make and live by their Promlse. The Scout Group meets the Charsty Commission's publlc benefit criteria under both the advancement of educatlon and the advanment of citizenship or communlty development headings.
Section D: Achievements and PerTormanc- The Group Leadership Team has been maintained overthe year but additional help is needed in order to assist the sections to maintsintheir good stsndard or further improve. Ail secknons took part in the Group Camp atLyons Copse. Squlrrets We started a Sjuirrel Dray in January 2024 wlth 3 regular leaders, 3 Section as5i5tance and l young leader. We also had 2 or 3 occasional helpers who areto be encouraged to undertake the basic Scout Assoaation tralning. B•av•rs. Have 2 leaders and 3 Se¢tlon Asslstsnt, 2 Young Leaders and a number of Occasional helpers who are to be encouraged to undertake the bxic Scout Assodation trainln8. The Colony took part in Dlstrict or8anlsed events. as well a5 Eastleigh Remembrance parade. The Group Camp where the youn8 Beavers experienced sleepIr In tents, cllmbin& archery> campfire, caving bus. The good standard of badge work has been malntsined. Cubs. Have 2 Leaders, 3 sertlon a5$1Stants, 2 young leaders and and a number of Occaslonal helpers who are to be encouraged to undertake the baslc Scout Assodation training. The Pack took part In Distrlct organlsed events, as well as Eastleigh Remembrance parade. The Group Camp where the young Cubs experlenced sleeping in tents, dimbin& arthery, campfire, caving bus. The gc4Jd stsndard of badge work has been maintained. Scouts. Are really short of leaders wlthln the group. We have l sethon asslstsnt l Occ351on5al helper who need to undertake the scout assodatlon tralning. There Is also I young leader. Scout Actlvltles have been maintalned, l the maln by brlngir¥ In leaders fron other groups or Jolnlng other troops In lolnt artlvlties. Band. Have 8 Artive support members, all havln8 completed the mlnimum scout a5soclation tralnlng. There are also 5 Occaslonal Melpers who have ¢)ther roles In sctsutin8. The •nnu81 b*nd camp was well attended with scouting actlvlties as well as music instruction. Many of the band a150 attended band workshop with London Band Wee Summary. All leaders are encouraged to have full ststus on their membershlp and the Occasional helpers to undertake minlmum trainin8.
Section E: Financial Review Reserves Policy The Group's pollcy on reseThes is to hold sufficient resources to continue the charltsble actlvltles of the group should income and fundrai5in8 activities fall short. The Group Executlve Committee considers that the group should hold a sum equivalentto X months running costs, circa £X The Group held reserwes of approximatsly LX againstthis at year end. This is above the levellbelow requlred for operating expenses. However this can be explained by Investy7)ent Poll¢y. The Group's Income and Expenditure is very small and as a consequence does not have suffidentfunds to invest in longer-tem investments suth as stocks and share5. The Group has therefore adopted a low rlsk strategyto the investment of its fvnds. All bjnds are held in cash using only mainstream banks or building societie5 orThe Scout AssociatiorF'S Short Term Investment Servlce. The Group held reserves of appr0MatelY EX agalnstthls at year end. Thls Is above the level/below required for opeflng expenses. However thls un be explalned by.... . Reserves Pollcy. The Group's pollcy on en$ Is to hold suffldent resOurS to contlnue the charltable actlvltles of the group should Income and fundralsing actyvlties fall shorL The Group EXec1ve Commlttee conslders thatthe group should hold a surn equivalent to X months runnlng Costs, cSrca £X. The Group held reserves of approxlmately EX against this at year end. Thls Is above the levellbelow reqLTrlred for operatlng expenses. However thls can be explalned by.......... Invertrn•nt Pollcy. The Group's Income and Expenditure is very small and as a Consequen does not have Sufficient funds to invest in lon8er-tem Investments suth as stocks and share5. The Group has therefore adopted a low rlsk strategy to the investment of its funds. All funds are held in cash usln8 only malnstream banks or building societies or The Scout Assoclatlon's Short Term Investment Servlce. The Group Executlve regularly monltors the levels of bank balances and the Interest rates recelved to ensure the Sroup obtalns maximum walue and Income from its bnklng •rr•n8orn•nts. Occaslonally thls may involve uslng an account that requlres a perfod of noti before funds may be wlthdrawn. before dolng so the Group ExeoJtSve conslder5 the cash flow requirements. Investment Pollcy. The Group does not have suffident funds to Invest in longer tem) Investments. The Group has thereft)re adopted a fisk averse strategy to the investment of its funds. All fvnds a held In cash using only mainstream banks or building societie5.
14th Eastleigh Scout Group Recelpts for the year ended 3tst December 2022 2023 MEMBERSHIP MEMBERSHIP SUBSCRIPTIONS 1 4,943m INVE5fMENT INCOME Hall Hlre Hilltops Playgroup Solar Panel I ncome Annual Rent (Arrow) Annual Rent {Scout Shop} 1,887.50 1 9,793.25 1 6,318.64 | 565.00 200.00 I764.39 2,492.50 11,995.50 1,539.35 0.00 16.027.35 DONATIONS / GRANTS/OTHER Squirrel Start-up Grant Icountyl T 200.00 Squirrel Sta rt-up Grant (Arrow) 200.00 Donatlon 11.77 411.77 0.00 0.00 0.00 AcfiviTIES Group Camp Sectlon Actlvltles 4,925.00 250.50 5.175.$0 0.00 o. FUND RAISING Concerts Band 8usklng 883.89 1,855.78 2.739.67 1,261.00 1,341.61 1.261.a) OTHER INCOME Band Subscriptions Uniform Sales Sumup Deposits Miscellaneous Credit at bank Scout Shop (Staff sesslons) 2,774.00 597.00 1,909.79 1477.78 1 4,394.14 J 0.00 0.00 3,164.53 0.00 380.00 7204.07 7.558.67 TOTAL RECEIPTS FOR THE YEAR 40.503AO 29.790.02
14th Eastleigh Scout Group _ Payments for the year ended 3tst December 2024 2024 2023 MEMBERSHIP SERVICES Membership Subscriptlons OSM Tools TYBA Membership PRS Payments Llcences 4,087.W I 172.00 40.00 94.19 30.00 1 4.423.19 0.00 0.00 0.00 0.00 0.00 HEAOQUARTER5 FAaLrriES Insurances Maintalnance & Cleaning EBC Refuse Collectlon/Ground Rent 4,181.33 4426.13 j 1,116.80 9,724.26 3,915.91 13,137.32 512.59 17.565A2 UTILITIES SSE Electrlcal Seprflces Water Servlces BT Internet/Wrf 5,813.48 1,648.70 1,082.15 1 8544.33 1,600.32 1,600.32 322.83 3,523.47 AcfiviTIES Group Camp120241 Group Camp {20251 Band Festival (London) Concert Sectlon Actlvities 3889.44 247.50 1,486.40 1030.40 464.82 7118.56 878.04 0.00 0.00 458.50 1,336.54 DEPOSIT / SAVINGS CCLA (Coif Savlngs Sccount 17,971.58 17,971.58 0.00 i o. EQuIPmEr I INsfRUMENTS Camping Equipment New Instruments 881.97 2,723.71 3,605.68 0.00 762.66 762.66 OTHER Band Unrforms Badges Band Expense5 Misc Expenses (un receipted) 1.523.13 525.42 275.45 1,110.18 0.00 0.00 702.02 3.026.02 54,413.62 3,507.49 4,617.67 27,986.165 ITotal Paymènts recorded for the year
5taternent of Assets& Llabllltles at 31at December 2024 mONARy ASss Bank Account CCLA Coif savings Cash in Hand 2024 7,476.09 19,883.45 40,057.18 66.78 Notes l. The flgures shown are copled from my working documents and are belleved to be accurate as at 31.12.24 2. Figures for 2023 are for reference only Section F: Other optional Information The group have been glfted the church bullding located immedlately behlnd the Scout HQ The group are negotiating a new land lease wlth the council and plannlng on elther rebulldlng an extenslon to the exlstlng HQ or refurbi5hin8 the church buildln8.