2022-12-31-accounts

I., CHANDLERS FORD GROUP SCOUT COUNCIL Scouts tst Chandlees Foyd (&ickfield

ANNUAL GENERAL MEETING

Present:-

1. Colin Francis	11. Lynne Young
2. Heather Blake	12. Kerine Bambridge
3. OllyMackley	13. Elaine Rowley
4. Phil Evans	14. Phil Rowley (Treasurer)
5. James Eldred	15. Jennie Evans(GSL)
6. Tom Eldred	16. Neil Grabham(Quartermaster)
7. Jon Bambridge	17. LucySmithwick-Eldred(Chair)
8. Kathryn Bambridge	18. Jillian Kness(Secretary)
9. Elizabeth Bambridge	19. Colin Floyd(District Commissioner)
10. Imogen Young	20. Rob Whittington (District Explorer Scout Commissioner)

1. Introduction & welcome

• 1.1 The Chair opened the meeting and welcomed the Attendees including guests Colin Floyd and Rob Whittington

• 1.2 No conflicts of interest were declared.

2. Minutes

• The minutes of the Annual General Meeting held on 2/9/2022 were approved with no amendments.

3. Annual Report of the Group Scout Leader

• 3.1 The Group Scout Leader provided a summary of the year.

• 3.2 There have been a number of changes during the year as a result of loss of leaders and changes to the Executive Team.

• 3.3 Thanks were extended to all volunteers for their continued support.

• 3.4 Deputy GSL is taking a break from role.

• 3.5 Section Leader reports were taken as read, with the Council noting the following:

• 3.5.1 The Squirrel Drey has been established for 19 months. Initial number in Drey has been decreased naturally from 23 to a more sustainable 16. Badge system is lacking in quantity and breadth. Badges can easily be completed in 1 year leaving children no further opportunity to earn badges until moving to Beavers. Squirrel group utilises facilities at Cranbury Park where possible.

• 3.5.2 Wednesday Beavers welcomed a new leader in February (Carla) and now run a joint programme with Friday Beavers. They have visited Pets @ Home, received a visit form a nurse, worked on the First Aid skills and had a teddy bear picnic.

• 3.5.3 Two Friday night Beavers have earned their Space Badge. They have had a visit from a guide dog, made keyboards for Father’s Day and held a sleepover at the hut. Said goodbye to Joe Ray at the end of summer term and have also lost some of their helpers.

• 3.5.4 Cubs have been enjoying hikes, stargazing, climbing wall at Winchester and a trip to Winchester Cathedral. Unfortunately, summer camp at Foxlease was rather wet.

• 3.5.5 Scouts have 20+ members on both nights. Need a new Section Leader on Wednesday nights. Looking for further special needs training. Have enjoyed 3 camps this year at Foxlease, Fernycroft and Sandyacres. Aiming to be able to organise 1 camp per term.

• 3.6 GSL thanked Joe from Beavers for her support over the years.

• 3.7 The Group is part of Arrow District but there has not been much change to note.

• 3.8 GSL provided an update with regard to the Brickfield Build and Woggle JOGLE fundraising.

4. Accounts

• 4.1 The Group’s financial year was noted as 1[st] April to 31[st] March.

• 4.2 The Group Scout Council received and considered the accounts for the year 2022 and noted that they had been verified by an independent accountant.

• 4.3 There has been a 19% increase in subscriptions due to Covid and newly formed Squirrels.

• 4.4 The Group recorded a surplus of £9,175.68 at the end of the period.

• 4.5 There has been an increase in Net Hut income due to rent from Audi.

• 4.6 The Big Build Fund recorded a surplus of £34,688.72 at the end of the period.

• 4.7 Funds are in the process of being spread between two new accounts to reduce totals below the £85,000 limit.

5. Executive Committee Membership

• 5.1 It was noted that several changes were proposed to the Executive Committee.

• 5.2 Nomination of Quartermaster by Group Scout Leader

• 5.3 Neil Grabham was proposed as Quartermaster. The motion was seconded by Chair and carried unanimously.

• 5.4 Nomination of Treasurer by Group Scout Leader

• 5.5 Phil Rowley was proposed as Treasurer. The motion was seconded by Chair and carried unanimously.

• 5.6 Nomination of Secretary by Group Scout Leader

• 5.7 Jillian Kness was proposed as Secretary. The motion was seconded by Chair and carried unanimously.

6. Constitution

The Chair proposed that the Group adopt the model constitution from Policy, Organisation and Rules with the following amendments:

• AGM to be 9 months after year end.

• Amendment to the minimum number of Trustees to 3 including the Chair and Treasurer.

This was agreed unanimously.

7. District Commissioner’s Address

The District Commissioner advised that due to changes in Scouting he will in future be known as Lead Volunteer. Leaders and volunteers were thanked for their continued efforts . There are now 14 groups in Arrow District, of which the 1[st] Chandlers Ford is the largest.

The Group was congratulated for their achievements over the last year and in particular the success of the Woggle JOGLE in raising awareness of Scouting in the Community was noted. It was recognised that improvements in Financial Reporting for the group had been made since the last AGM.

8. Awards

• 8.1 Tricia Cherrett has achieved her Award of Merit in March 2023 8.2 Phil Rowley was presented with his wood bead award for Squirrels at the AGM.

9. Close

There being no further business, the Chair declared the meeting closed.

F1M￿la1 Review IrKL¥ne and ExpenL4tswe 1st thahthers Fordscoul Year to 31 December 2Q21 Yearto 31 ccember 2022 scr￿￿￿tI¥l￿•S SertlQnS l. Squirrels Not applicable Start Up Costs Not applicable G￿Trt tostsrt Up Costs Not 3ppIic3ble ActilAiies Costs Not applicable Membpr5hipSubseriptions Not applicable NetToral Squlrrels 2 Beaver5 Notzvailable ACbities Costs Not available Membership Substt1ptions Not avèllaL)le NetTotal 8eavers 3 Cubs blot avdilable Actiwties Costs Not avallèble Membershlp Subscrfpuons Not awdilable Net Totèl Cubs 4 Scouts Not avallable Athwties Cnsts Not awllablo Membership Subscripti[% Not av3ilaUe Net Total Scouts IIZ601 1.347.40 1202.721 5,160.00 4,957.28 1150.451 6.980.00 6,829.55 $.700.00 6,700.ao All Sertlons.. o.rx) stsrt Up Costs O.W Grant to Stsrt Up Costs 1380.341 Actimties Costs 17 72.5D Membershlp 5ub5criptions Total All Sections 16.692.16 Subscriptions less regular meetirg extnses 112.601 0.00 1353.171 20 200.00 19.834.23 19% Group Items 17,345.ODI Capitatlon 19.104.001 1314.181 OSM 1297.601 11.133.281 BadÉeslWoggleslNeckerchives 12.OD¢.691 1820 331 Equiw)ent Purchases 1704.111 O.Lh) Sundry 242.03 19,612.791 Suiktotsl 112.352.431 Group aothTn8 874.50 Reeeipts 1,259.401 Expenditure 1384.901 Net Grwp aothing 19.997.691 Sutptot31 Group ltsms 1.297.50 1,868.00 570.50 I12￿22.$3) +29% C8mp5 & actl￿tieS 2,636.50 Receipt5 12,232.S2 E%pendlture 403.98 SvlTrtOtsl Camps}A£tivl￿es 8,129.00 s,8￿.62} 2.264.38 +461% 7.09&45 S£LXrt AtU￿tIeS net lncomelloutgol￿s1 9,175.68 +2 HutlrtomellExwrthrel 10,273.75 Hut Hiie 12,068.25 +17% Hur w515lseneral tyert¢ad5 11,612.981 Elettrfclty 12,7B3.191 1108,001 Ga5 1476.861 1476.851 Water 1486.161 11.277.861 IrÉurance 12AOS 301 0.00 Le8al & Professk)nal iyo.001 1675.831 OtherAdmiT￿StrBts 1781.281 14 865.121 Inswtlon & Malntenan Il594381 0.00 Buildl￿ EQ￿[ment 192.921 168.76 Sundry 1244.26 19,185.401 s￿￿t013[ hut CosV￿ne¥aI evert￿ad$ 10.404.35 1,088.35 Nei Hut InccMellEXk*ndltu￿l 1,663.90 +53%

FlnarKln 0.70 Interest Retri¥d 1627.06160 Cardless F&s 11.351 Souare fees 96.50 8ankCharges 1724.211 Net FinarKing C05t 145.61 1896,261 119.521 108.93 1879.101 +21% General Furnlralsl 0.￿ Receipts Expendlture o.tAI Net General Fundralsing 0.00 0.00 D(V￿tiri5 152.83 Amaicn Easy F￿)draIsIng I7,389.(￿ Grants (Generall 1,389.W Generdl 2,572.54 GiftAid 21.503.67 Total Donation5 lextl Big BLMld Spetificl 141.71 250.1)) 2,033.20 2,424,91 .89% 28,966.26 General Fund Surplu5 for the year 12.385.39 -57% IE 8,£KYJ.W BB Grants ISpedfl¢l 4.545.25 6B Fund Raising Events 263.20 BB Costs of F￿nd Ralslr8 Events 12,282.05 858 8uild Suwus fwthe year 8,619.71 ,844.84) 2 161.18 22303.33 41,248.31 Surplus of Income LJ¥er Expemliture 34,688.72 Ofwhkh: Bt8 Bulldsppclal ) Balance Blfwd O.(KJ Tfrfrom Gen FurK1 perTrustee meetlnB 7.12.21 O.(K> Tfrfrom Gen FurKI pÈrTrustee meeting 299.23 12,282.05 Currentbafs S￿r￿U$ 12,282.05 a(k¢ln8 ￿lanCe qlfwd 12,282.05 35,OW.00 20,0(X).00 22 303.33 89,585.38 General Fwid 34,496.95 Balance 8/Fwd Tfrto B. Build Fund perTrustee meetin8 7.12.21 O.L¥) Tfrto 8. Build Furyl perTrustee meetyng 29.9.23 28,966.26 current￿a¢S sUr￿U5 63,463.21 a051ng b•larKe Clfvjd 63A63.21 I35,￿0.00) I20.￿0 001 12.385.39 20,848.60 ReFwesented ty: 69,815.78 Balance at CAF 8ank 5 929.48 Balan￿ ar COIF 75.745.26 Total Closing Bank Balajce 104,446.65 5 987.33 110,433.98 i ¢erUfy thitthe 8Ctthmts as wesentetsakneare corre¢t Kimberfey Neve Irxlependent Exonnei Signed Date 2/1012oz£ Gwup Exe£ulJve Commlttee Lucy Smithwick-Eldred Chairmofr) si￿￿ Date Jennie E￿rG Group ScourLeuder Slaned Phll Ro¥YleY 6roup Treu5urer 518ned