I., CHANDLERS FORD GROUP SCOUT COUNCIL
Scouts
tst Chandlees Foyd
(&ickfield

## **ANNUAL GENERAL MEETING** 

Present:- 

|1. Colin Francis|11. Lynne Young|
|---|---|
|2. Heather Blake|12. Kerine Bambridge|
|3. OllyMackley|13. Elaine Rowley|
|4. Phil Evans|14. Phil Rowley (Treasurer)|
|5. James Eldred|15. Jennie Evans(GSL)|
|6. Tom Eldred|16. Neil Grabham(Quartermaster)|
|7. Jon Bambridge|17. LucySmithwick-Eldred(Chair)|
|8. Kathryn Bambridge|18. Jillian Kness(Secretary)|
|9. Elizabeth Bambridge|19. Colin Floyd(District Commissioner)|
|10. Imogen Young|20. Rob Whittington (District Explorer Scout<br>Commissioner)|



## **1. Introduction & welcome** 

- 1.1 The Chair opened the meeting and welcomed the Attendees including guests Colin Floyd and Rob Whittington 

- 1.2 No conflicts of interest were declared. 

## **2. Minutes** 

- The minutes of the Annual General Meeting held on 2/9/2022 were approved with no amendments. 

## **3. Annual Report of the Group Scout Leader** 

- 3.1 The Group Scout Leader provided a summary of the year. 

- 3.2 There have been a number of changes during the year as a result of loss of leaders and changes to the Executive Team. 

- 3.3 Thanks were extended to all volunteers for their continued support. 

- 3.4 Deputy GSL is taking a break from role. 

- 3.5 Section Leader reports were taken as read, with the Council noting the following: 

- 3.5.1 The Squirrel Drey has been established for 19 months. Initial number in Drey has been decreased naturally from 23 to a more sustainable 16. Badge system is lacking in quantity and breadth. Badges can easily be completed in 1 year leaving children no further opportunity to earn badges until moving to Beavers. Squirrel group utilises facilities at Cranbury Park where possible. 

- 3.5.2 Wednesday Beavers welcomed a new leader in February (Carla) and now run a joint programme with Friday Beavers. They have visited Pets @ Home, received a visit form a nurse, worked on the First Aid skills and had a teddy bear picnic. 




- 3.5.3 Two Friday night Beavers have earned their Space Badge. They have had a visit from a guide dog, made keyboards for Father’s Day and held a sleepover at the hut. Said goodbye to Joe Ray at the end of summer term and have also lost some of their helpers. 

- 3.5.4 Cubs have been enjoying hikes, stargazing, climbing wall at Winchester and a trip to Winchester Cathedral. Unfortunately, summer camp at Foxlease was rather wet. 

- 3.5.5 Scouts have 20+ members on both nights. Need a new Section Leader on Wednesday nights. Looking for further special needs training. Have enjoyed 3 camps this year at Foxlease, Fernycroft and Sandyacres. Aiming to be able to organise 1 camp per term. 

- 3.6 GSL thanked Joe from Beavers for her support over the years. 

- 3.7 The Group is part of Arrow District but there has not been much change to note. 

- 3.8 GSL provided an update with regard to the Brickfield Build and Woggle JOGLE fundraising. 

## **4. Accounts** 

- 4.1 The Group’s financial year was noted as 1[st] April to 31[st] March. 

- 4.2 The Group Scout Council received and considered the accounts for the year 2022 and noted that they had been verified by an independent accountant. 

- 4.3 There has been a 19% increase in subscriptions due to Covid and newly formed Squirrels. 

- 4.4 The Group recorded a surplus of £9,175.68 at the end of the period. 

- 4.5 There has been an increase in Net Hut income due to rent from Audi. 

- 4.6 The Big Build Fund recorded a surplus of £34,688.72 at the end of the period. 

- 4.7 Funds are in the process of being spread between two new accounts to reduce totals below the £85,000 limit. 

## **5. Executive Committee Membership** 

- 5.1 It was noted that several changes were proposed to the Executive Committee. 

- 5.2 Nomination of Quartermaster by Group Scout Leader 

- 5.3 Neil Grabham was proposed as Quartermaster. The motion was seconded by Chair and carried unanimously. 

- 5.4 Nomination of Treasurer by Group Scout Leader 

- 5.5 Phil Rowley was proposed as Treasurer. The motion was seconded by Chair and carried unanimously. 

- 5.6 Nomination of Secretary by Group Scout Leader 

- 5.7 Jillian Kness was proposed as Secretary. The motion was seconded by Chair and carried unanimously. 

## **6. Constitution** 

The Chair proposed that the Group adopt the model constitution from Policy, Organisation and Rules with the following amendments: 

- AGM to be 9 months after year end. 




- Amendment to the minimum number of Trustees to 3 including the Chair and Treasurer. 

This was agreed unanimously. 

## **7. District Commissioner’s Address** 

The District Commissioner advised that due to changes in Scouting he will in future be known as Lead Volunteer. Leaders and volunteers were thanked for their continued efforts **.** There are now 14 groups in Arrow District, of which the 1[st] Chandlers Ford is the largest. 

The Group was congratulated for their achievements over the last year and in particular the success of the Woggle JOGLE in raising awareness of Scouting in the Community was noted. It was recognised that improvements in Financial Reporting for the group had been made since the last AGM. 

## **8. Awards** 

- 8.1 Tricia Cherrett has achieved her Award of Merit in March 2023 8.2 Phil Rowley was presented with his wood bead award for Squirrels at the AGM. 

## 9. **Close** 

There being no further business, the Chair declared the meeting closed. 




F1M￿la1 Review
IrKL¥ne and ExpenL4tswe
1st thahthers Fordscoul
Year to
31 December 2Q21
Yearto
31 c*cember 2022
scr￿￿￿tI¥l￿•S
SertlQnS
l. Squirrels
Not applicable Start Up Costs
Not applicable G￿Trt tostsrt Up Costs
Not 3ppIic3ble ActilAiies Costs
Not applicable Membpr5hipSubseriptions
Not applicable NetToral Squlrrels
2 Beaver5
Notzvailable ACb*ities Costs
Not available Membership Substt1ptions
Not avèllaL)le NetTotal 8eavers
3 Cubs
blot avdilable Actiwties Costs
Not avallèble Membershlp Subscrfpuons
Not awdilable Net Totèl Cubs
4 Scouts
Not avallable Athwties Cnsts
Not awllablo Membership Subscripti[%
Not av3ilaUe Net Total Scouts
IIZ601
1.347.40
1202.721
5,160.00
4,957.28
1150.451
6.980.00
6,829.55
$.700.00
6,700.ao
All Sertlons..
o.rx) stsrt Up Costs
O.W Grant to Stsrt Up Costs
1380.341 Actimties Costs
17
72.5D Membershlp 5ub5criptions
Total All Sections
16.692.16 Subscriptions less regular meetirg ext*nses
112.601
0.00
1353.171
20 200.00
19.834.23 *19%
Group Items
17,345.ODI Capitatlon
19.104.001
1314.181 OSM
1297.601
11.133.281 BadÉeslWoggleslNeckerchives 12.OD¢.691
1820 331 Equiw)ent Purchases
1704.111
O.Lh) Sundry
242.03
19,612.791 Suiktotsl
112.352.431
Group aothTn8
874.50 Reeeipts
1,259.401 Expenditure
1384.901 Net Grwp aothing
19.997.691 Sutptot31 Group ltsms
1.297.50
1,868.00
570.50
I12￿22.$3) +29%
C8mp5 & actl￿tieS
2,636.50 Receipt5
12,232.S2
E%pendlture
403.98 SvlTrtOtsl Camps}A£tivl￿es
8,129.00
s,8￿.62}
2.264.38 +461%
7.09&45 S£LXrt AtU￿tIeS net lncomelloutgol￿s1
9,175.68
+2
HutlrtomellExwrthrel
10,273.75 Hut Hiie
12,068.25
+17%
Hur w515lseneral tyert¢ad5
11,612.981 Elettrfclty
12,7B3.191
1108,001 Ga5
1476.861
1476.851 Water
1486.161
11.277.861 IrÉurance
12AOS 301
0.00 Le8al & Professk)nal
iyo.001
1675.831 OtherAdmiT￿StrBts
1781.281
14 865.121 Inswtlon & Malntenan
Il594381
0.00 Buildl￿ EQ￿[ment
192.921
168.76
Sundry
1244.26
19,185.401 s￿￿t013[ hut CosV￿ne¥aI evert￿ad$
10.404.35
1,088.35 Nei Hut InccMellEXk*ndltu￿l
1,663.90 +53%

FlnarKln
0.70 Interest Retri¥*d
1627.06160 Cardless F&s
11.351 Souare fees
96.50
8ankCharges
1724.211 Net FinarKing C05t
145.61
1896,261
119.521
108.93
1879.101 +21%
General Furnlralsl
0.￿ Receipts
Expendlture
o.tAI Net General Fundralsing
0.00
0.00
D(V￿tir*i5
152.83 Amaicn Easy F￿)draIsIng
I7,389.(￿ Grants (Generall
1,389.W Generdl
2,572.54 GiftAid
21.503.67 Total Donation5 lextl Big BLMld Spetificl
141.71
250.1))
2,033.20
2,424,91 .89%
28,966.26 General Fund Surplu5 for the year
12.385.39 -57%
IE
8,£KYJ.W BB Grants ISpedfl¢l
4.545.25 6B Fund Raising Events
263.20
BB Costs of F￿nd Ralslr8 Events
12,282.05 858 8uild Suwus fwthe year
8,619.71
,844.84)
2 161.18
22303.33
41,248.31 Surplus of Income LJ¥er Expemliture
34,688.72
Ofwhkh:
Bt8 Bulldsppclal
) Balance Blfwd
O.(KJ Tfrfrom Gen FurK1 perTrustee meetlnB 7.12.21
O.(K> Tfrfrom Gen FurKI pÈrTrustee meeting 299.23
12,282.05 Currentb*afs S￿r￿U$
12,282.05 a(k¢ln8 ￿lanCe qlfwd
12,282.05
35,OW.00
20,0(X).00
22 303.33
89,585.38
General Fwid
34,496.95 Balance 8/Fwd
Tfrto B. Build Fund perTrustee meetin8 7.12.21
O.L¥) Tfrto 8. Build Furyl perTrustee meetyng 29.9.23
28,966.26 current￿a¢S sUr￿U5
63,463.21 a051ng b•larKe Clfvjd
63A63.21
I35,￿0.00)
I20.￿0 001
12.385.39
20,848.60
ReFwesented ty:
69,815.78 Balance at CAF 8ank
5 929.48 Balan￿ ar COIF
75.745.26 Total Closing Bank Balajce
104,446.65
5 987.33
110,433.98
i ¢erUfy thitthe 8Ctthmts as wesentetsakneare corre¢t
Kimberfey Neve
Irxlependent Exon*nei
Signed
Date
2/1012oz£
Gwup Exe£ulJve Commlttee
Lucy Smithwick-Eldred
Chairmofr)
si￿￿
Date
Jennie E￿rG
Group ScourLeuder
Slaned
Phll Ro¥YleY
6roup Treu5urer
518ned