Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 3rd New Forest East Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 2 2 2 4
HQ registration number 2 6 3 2 6
Charity’s principal address Dibden Purlieu Scout H.Q.
Whinfield Road, Dibden Purlieu
Southampton
Postcode S O 4 5 4 Q A
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Mrs S Mifflin-Ashley Group Chairman
2 Mr A P Warwick Group Scout Leader
3 Mrs H Harris Tarn Beaver Leader
4 Mr D Lyle Group Treasurer
5 Mrs H Croxson Group Secretary
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor Name Address Bank - Main Accounts Hythe/Totton Branch Lloyds Bank Shirley, Southampton Branch Dibden Purlieu Bank - Section Accounts Scrutineer Natwest Bank Mr I Briant |
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| Section B Structure, governance and management |
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
| (e.g. trust deed, constitution) Type of governing document |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| (e.g. trust, association, company) How the charity is constituted |
The Group is a trust established under its rules which are common to all Scouts. |
| (e.g. appointed by, elected by) Trustee selection methods |
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
| Additional governance issues (optional information but encouraged as best practice) | |
| You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, plus any Section Leaders who wish to be part of the committee, together with the Group Scout Leader and any other elected or nominated persons and meets at least 3 times a year. Members of the Executive Committee complete_'Trustee_ _Introduction'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include secondary approval for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,
2 LT700001 (3rd December 2018)
| Summary of the main activities in relation to these objects |
empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The main activities in relation to these objectives are aimed at gaining proficiency awards and badges, taking part in County and District competitions, and joining with the local community at other events. |
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Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
Our volunteers contribute much of their time, delivering a varied and dynamic program for the young people of the group. All donations and contributions are used to further this aim of delivering a high standard of scouting for all. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
The group have opened a partnered unit with Explorers, which is thriving. The Scout section has grown consistently since the previous period, with the younger sections remaining at capacity throughout. The charity has improved its facilities to allow broader reaches within the community, enabling more groups to use the venue. |
| Section E | Financial Review |
| Brief statement of the charity’s policy on reserves |
Reserves Policy |
3 LT700001 (3rd December 2018)
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) |
The Group held reserves of £6,574 against this at year end. This is above the level required. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 2 terms operating costs, circa £3,500 and a £2,500 contingency fund. Annual Financial Review The main sources of funds this year have been membership subscriptions of £9,436, from which the sum of £5,270 has been paid over to the UK Scout Headquarters in relation to membership costs. The Group has also received donations totalling £2,393 from the use of the Scout Hut and other donations totalling £1,775. The main items of expenditure have been; £1,713 for upgrading the camping equipment; the sale of uniform items and badges totalling £1,423, which is partly offset by income of £890 from the sale of uniforms and badges; Insurance of £1,197 and utilities of £3,905 (although approximately £2,000 of this relates to an overcharge for gas usage that will be reclaimed in the next financial year). The Group has also spent £17,393 on venue maintenance, which includes the sum of £16,478 that has been spent on improvements to the Hut. Excluding the Hut improvement expenditure, the overall movement of funds for the year showed net income of £603. |
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Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); |
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
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| Section F | Other Optional Information |
4 LT700001 (3rd December 2018)
Plans for future periods (details of any significant activities planned to achieve them)
Introduction of a 2nd Beaver Colony & Squirrel Drey - Leaders required. Expand Cub section leadership to allow taking more into that section. Boulster leadership within Scouts to accomodate expansion. Renovations of rear yard back to lawn, allowing for onsite camping / campskills, as well as the environmental improvement.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Andrew Warwick Duncan Lyle Group Scout Leader Group Treasurer D D M M Y Y |
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5 LT700001 (3rd December 2018)
| 2024-2025 | 2023-2024 | |
|---|---|---|
| Income | ||
| AGM | 118.00 | 266.00 |
| Bank Interest | 72.53 | 68.50 |
| Donation | 1,775.00 | 1,151.79 |
| Events | 8,087.11 | 4,136.00 |
| Events - Beavers | 709.00 | 36.00 |
| Events - Cubs | 350.00 | 0.00 |
| Events - Group | 198.00 | 2,236.00 |
| Events - Scouts | 312.00 | 0.00 |
| Events - Squirrels | 0.00 | 202.50 |
| Explorers | 1,335.00 | 0.00 |
| Fundraising | 117.50 | 1,112.14 |
| Membership Fees | 9,436.00 | 9,648.00 |
| Mud Run | 604.50 | 659.00 |
| Premises Income | 2,393.21 | 1,777.50 |
| Uniforms and Badges | 890.42 | 60.00 |
| Expense | ||
| Admin | 153.62 | 702.73 |
| AGM | 88.88 | 35.92 |
| Bank Fees | 374.00 | 338.48 |
| Camping Equipment | 1,713.45 | 487.13 |
| Events | 7,600.42 | 795.00 |
| Events - Beavers | 718.00 | 36.00 |
| Events - Cubs | 298.50 | 0.00 |
| Events - Group | 0.00 | 2,190.35 |
| Events - Scouts | 150.00 | 312.00 |
| Events - Squirrels | 0.00 | 207.00 |
| Explorers | 666.93 | 0.00 |
| Fundraising | 82.42 | 287.82 |
| Insurance | 1,197.13 | 1,088.82 |
| Meetings | 610.44 | 482.80 |
| Meetings - Scouts | 25.00 | 0.00 |
| Membership Costs | 5,269.84 | 5,452.00 |
| Mud Run | 603.00 | 652.50 |
| Uniforms and Badges | 1,423.27 | 622.74 |
| Utilities | 3,905.24 | 952.88 |
| Venue Maintenance | 17,392.95 | 299.86 |
| Account balances | ||
| Lloyds Treasurers Account | 7,507.27 | 22,581.09 |
| Lloyds Business Bank Instant | 6,573.70 | 6,501.17 |
| Cash | 473.06 | 1,118.02 |
| Natwest -3rd NFESG Tarn Colony | 2,023.63 | 2,023.63 |
| Natwest -3rd NFESG Beavers | 1.66 | 1.66 |
| Natwest -3rd NFESG Denny Pack | 486.91 | 486.91 |
| Natwest -3rd NFESG Shackelton | 223.50 | 223.50 |
| Equals | 271.43 | 500.00 |
Summary
| Summary | ||
|---|---|---|
| Account balance brought forward | 33,435.98 | 27,026.58 |
| Total income | 26,398.27 | 21,353.43 |
| Total expenditure | 42,273.09 | 14,944.03 |
| Net income | -15,874.82 | 6,409.40 |
| Account balance carried forward | 17,561.16 | 33,435.98 |
LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Scrutineer's report to the trustees
Scrutineer's Report to the Trustees of the 3[rd] New Forest Scout Group
I report on the accounts of the Group/District for the year ended 31 March 2025
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts for the year ending 31 March 2025.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ..........IAN BRIANT..................................................................... Address: ......8 TALBOT ROAD.......................................................... .........................DIBDEN PURLIEU......................................................... ..........................SOUTHAMPTON......................................................... ..........................SO45 4PP....................................................................... Date: ...............31 AUGUST 2025.......................................................